Effingham County Hurricane Preparedness & Response sop table of contents

(Hurricane Season)

• 
  Update internal SOP.
  
• 
  Conduct in-house hurricane response training.
  
• 
  Participate in local jurisdictional exercises.
  
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  Maintain equipment in serviceable condition.
  
• 
  Maintain inventory of resources, i.e., personal, equipment, vehicles and supplies.
  
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  Coordinate with Red Cross to support shelter functions.
  

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  Review plans and procedures with personnel.
  
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  Alert personnel.
  
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  Assist in shelter preparation and staffing.
  

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  Review emergency assignments with personnel.
  
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  Assist with evacuation of nursing homes and other dependent populations.
  
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  Coordinate with Superintendent of Schools & Red Cross on shelter requirements (food, clothing, shelter staff, etc.).
  
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  Assign personnel to assist in shelters as needed.
  
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  Continue close coordination with Red Cross and County EMA to assist in shelter operations and evacuation.
  

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  Assist Red Cross in shelter functions.
  
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  Assist with evacuation transportation as requested.
  

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  Continue assistance in shelter operations.
  
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  Assist in damage assessment.
  
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  Provide social services.
  

(Hurricane Season)

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  Update Hurricane Response Plan.
  
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  Check warning system & update notification.
  
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  Ensure that shelters are adequate.
  
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  Release general information to the public (Education Awareness Program).
  
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  Meet with department heads to ensure current SOP’s.
  
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  Conduct exercise to test plan.
  
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  Inventory resources.
  
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  Direct County Board of Commissioners to sponsor a damage assessment training session(s) for identified county damage assessment teams.
  
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  Arrange with FEMA, GEMA and Corp of Engineers for Damage assessment Training Session(s).
  
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  Notify all county/city departments of required attendance at damage assessment training session(s).
  

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  Issue alert to all departments.
  
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  Review plans and procedures with department heads.
  
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  Review priority lists.
  

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  Issue “Watch or Warning” message to all departments.
  
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  Activate EOC and man 24 hours.
  
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  Review assignments of EOC staff and personnel.
  
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  Test radios and check auxiliary generators.
  
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  Maintain coordination/communication with Area 5 GEMA Coordinator.
  
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  Evacuate nursing homes and other concentration of dependent population.
  
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  Notify Red Cross of voluntary evacuation to provide for adequate shelters.
  
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  Notify Host County EMA.
  
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  Provide public information to news media.
  
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  Provide voluntary evacuation from low lying areas and mobile homes.
  
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  Encourage campers and tourists to leave areas, contact motels/hotels.
  
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  Strongly urge voluntary evacuation or issue evacuation orders and activate the EAS warning system.
  

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  Evacuation order issued.
  
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  Notify host county EMA Director.
  
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  Monitor evacuation progress.
  
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  Maintain open circuit communication with Area 5.
  
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  Relocate in alternate EOC when necessary.
  

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  Dispatch damage assessment teams.
  
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  Document damage related expenses.
  
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  Document damage assessment.
  
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  Coordinate government department activities in recovery in close corporation with the GEMA, chief elected officials and other agencies.
  
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  Request recovery assistance if appropriate.
  

(Hurricane Season)

• 
  Update internal SOP.
  
• 
  Conduct in house hurricane response training.
  
• 
  Participate in local jurisdiction exercise.
  
• 
  Maintain equipment in serviceable condition.
  
• 
  Maintain inventory of resources, i.e., personnel, equipment and vehicles.
  

• 
  Alert all personnel.
  
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  Review plans and procedures.
  
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  Check all equipment, vehicle and make other preparations as necessary.
  
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  Coordinate with County EMA office.
  

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  Review emergency assignments.
  
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  Place all units on stand-by or dispatch as necessary.
  
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  Place representative in EOC.
  
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  Mobilize personnel.
  
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  Evacuate fire fighting equipment if required.
  
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  Coordinate Activities.
  

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  Continue assistance as conditions permits.
  

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  Continue assistance as capabilities permit.
  
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  Coordinate with outside fire support as needed.
  

(Hurricane Season)

1. 
   Update internal SOP annually
   
2. 
   Conduct in-house hurricane response training
   
3. 
   Participate in local jurisdictional exercises
   
4. 
   Stockpile emergency medical supplies through the Coastal Health District and the Strategic National Pharmaceutical Stockpile
   
5. 
   Maintain inventory of resources
   
6. 
   Maintain roster of nurses for shelter staff in coordination with Red Cross
   

1. 
   Review plans and procedures
   
2. 
   Alert Personnel
   
3. 
   Plan/provide for emergency first aid and medical facilities
   
4. 
   Check status of medical equipment/supplies within jurisdiction
   
5. 
   Coordinate with other departments/agencies providing similar services
   

1. 
   Dispatch health care staff and supplies to shelters
   
2. 
   Report health supply needs to EOC
   

1. 
   Continue dispatching health care supplies and staff to shelters as requested
   

1. 
   Set up temporary medical clinics
   
2. 
   Assist in damage assessment
   
3. 
   Evaluate and provide to EOC recommendations on health aspects of damaged areas
   

(Hurricane Season)

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  Normal daily operations.
  
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  Quarterly review of Hurricane/Evacuation SOP.
  

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  Director meets with IT Staff for in depth review of Hurricane SOP.
  
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  Director meets with Department Heads to discuss Hurricane SOP and Evacuation of data storage equipment.
  
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  List of Department contacts with office keys is compiled.
  

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  IT staff inspect wide area network and verifies that all network routing equipment is on UPS devices.
  
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  Emergency File Server is updated with current copy of software and Data.
  
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  Emergency file server is placed in the EMA EOC.
  
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  EVAC Van is acquired from Records Management.
  
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  File Server evacuation to IT Office may begin.
  

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  All departmental file servers are loaded in EVAC van.
  
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  IT Operations shutdown, EOC Emergency File Server brought online.
  
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  IT Director reports to EMA EOC, to continue network operations.
  
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  EVAC Van leaves County with File Servers
  

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  EVAC Van returns
  
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  IT staff evaluate condition of County buildings
  
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  Emergency LAN is setup and brought online.
  
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  Workers are allowed access to Emergency LAN.
  
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  IT Staff begin rebuilding/repairing County WAN.
  

(Hurricane Season)

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  Review SOP
  
• 
  Attend workshop
  
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  Inventory supplies
  
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  Keep vehicles fueled & maintained
  
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  Make sure radio contact is maintained
  

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  Meet with key employees
  
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  Attend county briefing
  
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  Monitor threat on TV & radio
  
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  Review employee assignments
  

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  Review evacuation plans
  
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  Take action to protect office equipment and records
  
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  Assist in public announcement if needed
  
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  Discuss re-entry with employees
  

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  Disconnect phones, turn off lights, and lock doors of office
  
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  Employees evacuate
  
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  Assist in evacuation if needed
  
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  Building Official report to EOC
  

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  Report to staging center
  
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  Re-establish power & water to emergency care facilities & government offices
  
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  Aid in re-establishing water & power to residences and businesses
  
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  Assist in damage assessment
  

(Hurricane Season)

• 
  Update internal SOP including map resources.
  
• 
  Conduct in house hurricane response training.
  
• 
  Participate in local jurisdictional exercise.
  
• 
  Maintain equipment in serviceable condition.
  
• 
  Maintain inventory of resources i.e. personnel, equipment, vehicles.
  
• 
  Participate in community awareness efforts.
  

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  Review plans and procedures.
  
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  Check equipment and gas vehicles.
  
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  Maintain communication/coordination with State Patrol and Dept. of Natural Resources.
  

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  Notify all personnel of “Watch & Warning”.
  
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  Check generators and extra fuel storage.
  
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  Review emergency assignments and personnel.
  
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  Assist motorists evacuating voluntarily.
  
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  Establish traffic control points
  
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  Place mobile communications units on stand-by alert.
  
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  Report evacuation progress to EMA in EOC.
  
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  Finalize plans to direct evacuation when ordered.
  
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  Notify all personnel of warning and mobilize forces.
  
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  Place commander or representative in EOC.
  

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  Vehicle with sound equipment dispatched to evacuation areas for warning and control.
  
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  Patrol and secure evacuation area and lend assistance as conditions permit.
  
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  Coordinate communication between shelters, checkpoints and EOC.
  
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  Move stragglers to best available shelter.
  
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  Provide rescue assistance as required.
  

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  Maintain order, prevent looting.
  
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  Check personnel and equipment; request needed assistance.
  
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  Control access to evacuated areas.
  
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  Maintain coordination with GEMA and all law enforcement branches.
  
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  Issue passes to identified relief personnel.
  

(Hurricane Season)

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  Maintain a current roster with emergency response teams and work assignments.
  
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  Assure availability and operation of auxiliary generators.
  
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  Assure communication links with maintenance crews and homes of key employees.
  
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  Stockpile basic materials (chemicals, supplies) necessary for emergency operation of water and sewer facilities.
  
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  Locate providers of sandbag or other levee materials to protect water treatment plant and pumping stations.
  
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  Maintain listing of providers for emergency water supply and storage.
  
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  Anticipate priorities for recovery efforts.
  

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  Alert key employees.
  
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  Attend county governmental briefing.
  
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  Notify employees of shelter arrangements and identification procedures for essential work force.
  
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  Identify emergency staging center for clean-up and recovery efforts.
  

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  Evacuate families of emergency workers.
  
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  Transfer all portable equipment to appropriate sites.
  
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  Evacuate vital records.
  
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  Shut off power to all equipment as appropriate.
  
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  Prepare to evacuate.
  

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  Assign crew to remain at nearest practical staging area.
  
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  Evacuate all other employees to designated shelter.
  
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  Valve off water tanks.
  

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  Essential work force report to staging center for work assignments.
  
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  Develop priorities for recovery based on severity of damage.
  

(Hurricane Season)

• 
  Update and review SOPs
  
• 
  Update employee roster and emergency contacts.
  
• 
  Keep vehicles feuded and maintained at all times.
  

• 
  Issue alert to key employees.
  
• 
  Attend county governmental briefing.
  
• 
  Inform employees of shelters arrangements & evacuation routes.
  

• 
  Notify personnel of Watch & Warning.
  
• 
  Evacuate vital records, including computer backups.
  
• 
  Make final preparations to close and evacuate office.
  

• 
  Evacuate if necessary.
  

• 
  Conduct immediate damage assessment of office building, equipment.
  

(Hurricane Season)

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  Provide to EMA an inventory of equipment including vehicles, barricade materials for road blocks, directional signs and flags.
  
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  Maintain roster of emergency response teams with assignments.
  
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  Identify essential work force for recovery efforts.
  
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  Develop priorities for cleanup.
  

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  Prepare to assist in Evacuation and traffic control.
  
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  Notify staff of shelter arrangements.
  
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  Notify staff of appropriate procedures for receiving identification cards.
  
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  Identify staging center for clean-up and recovery efforts.
  

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  Man base radio station 24 hours.
  
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  Prepare to secure and evacuate buildings.
  
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  Evacuate portable equipment to alternate location.
  
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  Prepare to dispatch traffic control teams and road blocks as requested.
  
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  Evacuate families of staff members assigned an emergency response function.
  

• 
  Evacuate (if necessary).
  

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  Assist in damage assessment.
  
• 
  Clear county roads of debris.
  

(Hurricane Season)

• 
  Update and review SOPs.
  
• 
  Maintain a current roster with emergency response teams and work assignments.
  
• 
  Keep vehicles fueled and maintained at all times.
  
• 
  Anticipate priorities for recovery efforts.
  

• 
  Issue alert to key employees.
  
• 
  Attend county government briefing.
  
• 
  Notify employees of shelter arrangements & identification procedures for essential work force.
  
• 
  Identify emergency staging center for clean-up & recovery efforts.
  

• 
  Alert staff of watch and warning.
  
• 
  Review assignments of personnel.
  
• 
  Evacuate portable equipment to alternate location if conditions warrant.
  
• 
  Evacuate family members of emergency workers.
  

• 
  Evacuate all employees to nearest practical staging area.
  
• 
  Coordinate with EMA as necessary.
  

• 
  Essential work force – report to staging center for work assignments.
  
• 
  Assist in clean-up and recovery efforts.
  

(Hurricane Season)

• 
  Update and review SOPs.
  
• 
  Update employee roster and emergency contacts.
  
• 
  Keep vehicles fueled and maintained at all times.
  

• 
  Issue alert to key employees
  
• 
  Attend county government briefing.
  
• 
  Inform employees of shelter arrangements & evacuation routes.
  

• 
  Notify personnel of Watch & Warning.
  
• 
  Review assignments of personnel.
  
• 
  Evacuate vital records, including computer backups.
  

• 
  Make final preparations to close and evacuate office.
  
• 
  Evacuate, if necessary.
  

• 
  Conduct immediate damage assessment of office building, equipment.