Engineering Library Reference Manual

University of California, Berkeley. Computer Science Division

Report

QA75.5 .R45 incomplete; each volume listed separately.

Other report series not specifically mentioned above

Governmental Reports

We are very unlikely to have any company/internal reports. Sometime people ask for these. The best idea is to refer them to the Foster Business Library and/or show them the Foster resources on their webpage. We also will not have any classified government reports. We do however get them when they are declassified.

Paper reports which are catalogued serially will be in the catalog. Very few individual titles are listed. It is necessary to search for a series title. Do a keyword search in the catalog using the word “report” and other keywords from the series title.

For exemple: “NACA and report”  Wartime Reports. NACA.
Engineering Stacks   629.13 Un35w.

OR: NASA Technical Memorandum series title. Some are in print others in microfiche. (NASA has used three different numbering scenarios for their fiche)

Microfiche: non-catalogued (with the exception of Marcive loaded and linked NASA fiches). Can also identify using Marcive Webdocs Database (1976-current): http://www.marcive.com/webdocs/webdocs.dll and NTIS and Denali to locate.

Circulation Policy?

All technical reports can be checked out. Microfiche are manually checked out, if they are not bar coded. But since we have readers/printers here, there is no reason for patrons to check them out!

Microfiche Collection

Microfiche is filed on the 3^rd floor in the gray microfiche cabinets. They are filed by NTIS Accession number order. Some of the accession numbers you will soon recognize are: N, PB, ADA, and AD, DE.

We also have DOE microfiche, pre-1985, which are filed by report number, and have a wide variety of alphanumeric prefixes. We also receive some SuDocs (Superintendent of Documents) microfiche via the GPO (Gov’t Printing Office) or Government Publications (located in Suzzallo). SuDocs fiche is filed in their own gray cabinets on the 3^rd floor. NUREG reports are filed in the SuDocs cabinet too.

Other reports in our microfiche collection include: AIAA Conference Papers, SME (Society of Manufacturing Engineers) Conference Papers, MB microfiche (Miscellaneous Branch), and B Microfilm (Branch).

A technical report citation usually contains some or all of the following information: author, title, date, issuing agency or corporation, report number, accession number, and contract or grant number.

Example:

NTIS Accession number: PB91-238220

Author: J.W. Hudson

Title: Value Engineering Study of Curbs and Drainage

Date: August, 1990

Issuing Agency: Federal Highway Administration

(or corporation)

Report Number: FHWA/TS-90/040

Contract Number: DTFH61-86-C-00734

(or Grant Number)

SuDocs Number: C13.10:838-1

NTIS (Government) Accession Numbers

Accession numbers are assigned to technical reports by the agency funding the research or by the National Technical Information Service (NTIS). NTIS is the clearinghouse for U.S. and foreign sponsored research and development and engineering activities. Sometimes NTIS uses the accession numbers assigned by the funding agencies. You absolutely need the NTIS number to locate the majority of the technical reports in the Engineering Library.

Examples of NTIS Accession Numbers:
PB91-146811 - transportation, environment

AD-A047 670 - defense

DE91005629 - energy

N91-1348812 – nasa, aerospace

N1997348812 – also nasa: changed their number system in ‘96-‘97. You will probably see both formats.

Report Numbers

Report numbers are assigned by the organization producing the technical report. Most of the time, you will need to convert report numbers to the accession numbers used by NTIS in order to locate the technical report in the Engineering Library. To convert report numbers to NTIS numbers, use the NTIS database, Aerospace Database, or NTIS website. For NASA documents also can use the NASA Technical Report Servers. (see below, under NASA.) NOTE: always remove any punctuation (hyphens, slashes) in the report or accession numbers when typing them into the database!!

The EPA produced this report. NTIS assigned it the accession number PB91-144758.

The DOE Department of Fossil Energy produced the report. The DOE assigned the accession number DE91-012120, which is used by NTIS.

1. PB-AD Reports Index 1946-1967

Kept on top of Technical Reports Card Catalog (in Reference Area)

Z7405 .R4 U514

Bradshaw, Nina Holt
2.AD-PB Correlation Index of Technical Reports, March 1958

Green Notebook, on top of Technical Reports Card Catalog

(in Reference Area)

Gray Literature

Gray Literature was defined on the previous website:

The U.S. Interagency Gray Literature Working Group, "Gray Information Functional Plan," 18 January 1995, defines gray literature as "foreign or domestic open source material that usually is available through specialized channels and may not enter normal channels or systems of publication, distribution, bibliographic control, or acquisition by booksellers or subscription agents."

Both "gray" literature and "grey" literature are commonly used to describe this body of information. The decision often hinges on country of origin for the literature, or alternately country of publication.

And the GrayLit Network searched the following collections:

• 
  Defense Technical Information Center (DTIC) Report Collection
  
• 
  The DOE Information Bridge Report Collection
  
• 
  EPA-National Environmental Publications Internet Site (NEPIS)
  
• 
  NASA Jet Propulsion Lab Technical Reports (JPL)
  
• 
  NASA Langley Technical Reports
  
• 
  
  

Governmental Reports Finding Guide

The Engineering Library has constructed its own finding guide to Government Technical Reports. Here is the text of this finding guide. (It is also online at: http://www.lib.washington.edu/engineering/techreports/flow.html)

Do you have an NTIS accession number?

YES:

Use the NTIS accession number to look for the technical report in the microfiche

collection located on the third floor of the Engineering Library.

NO:
Is the publication date after 1964?

YES:

Use the NTIS database to search for your report. Use any information you have, which may include title words, author, report number, contract number, etc. Ask at the reference desk if you need assistance.

NO:

Ask at the reference desk for assistance. Use the print indexes, Government Reports Announcements, Ref. Z7405.R4 G65.

Did you find an NTIS accession number? (see above)
YES: Check in the appropriate microfiche collection on the 3^rd floor.
NO:

If you are looking for an AEC report (Atomic Energy Commission) look for the technical report in the Technical Report card catalog on the 1^st floor. If the report is listed, ask for assistance at the Reference Desk. These reports are stored in Natural Sciences or the Engineering Library Basement. A few cards say "microfilm", "reel", or "OTS". These are available on microfilm reels on the third floor.

If you are looking for an older report by another Government agency, Boeing, or a university computer science department (not UW), look in the Technical Report card catalog on the 1^st floor next to the AEC catalog. This catalog indexes:

Pre-NTIS number Government reports

Boeing reports

Non-UW Computer Science reports

Technical reports found in this catalog are stored in various locations throughout the Engineering Library Basement, other branch locations, or at the Boeing Technical Library. Consult reference staff for assistance.
Boeing reports have been sent back to Boeing, but can be requested through Interlibrary Loan. Some reports have been catalogued and are in the Catalog others are not catalogued, but kept in the Engineering Library Basement.
Did you find the technical report?
YES:

If the report is in microfiche format, readers are on the third floor. Copies can be made of microfiche documents using the microform reader/printers on the first floor. Copy machines are on the first and second floors.

NO:

If we do not own the report, it may possible to order it for affiliated UW student, staff, or faculty. Receiving a report from NTIS can take from 2 weeks to 4 months.

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