LOT 2: Technical Expert Course (TEC)

LOT 2: Technical Expert Course for Maritime Incidents (TEC MI)

Technical Experts responding only or at least manly to maritime incidents (e.g. Maritime administration officers, MRCC officers, SAR officers, Environmental and Civil Protection officers) can participate in this course. "Standard" Technical Experts, Civil Protection Personnel, Fire Fighter, administrational Staff or decision-maker have to follow a different course. This training path doesn't qualify the participating EU Experts to become a member of a Civil Protection Team, but will enable them to become deployable in the framework of the Union Civil Protection Mechanism.

Technical Experts are allowed to participate in courses on operational or management level only after approval by the Commission.

Number of Participants Course length

20 6 days

The Technical Experts Course MI aims at preparing Technical Experts for international missions which are related to a maritime incident within the framework of the Mechanism.

Upon completing this course, the participant will be able to:

• 
  describe Disaster Management principles;
  
• 
  describe the impact of loss of human life, damage to the maritime environment and social aspects of an at sea disaster;
  
• 
  describe the most relevant aspects of the legal framework for maritime incidents;
  
• 
  describe typical challenges in terms of cultural competences;
  
• 
  describe differences and similarities of national maritime authorities and Civil Protection structures in Europe;
  
• 
  describe the differences between Civil Protection and Humanitarian Aid;
  
• 
  describe the role and responsibility of the European Union in the field of maritime incidents;
  
• 
  describe the Union Civil Protection Mechanism;
  
• 
  identify most relevant stakeholders in the field of maritime incidents;
  
• 
  describe the differences between international deployments inside and outside the EU in principle;
  
• 
  describe the most relevant cornerstones of the Host Nation Support guidelines;
  
• 
  demonstrate the capacity and capability to be deployed in case of a maritime incident;
  
• 
  describe the fundamental tasks and challenges with the media.
  

• 
  DECISION No 1313/2013/EU
  
• 
  COMMISSION IMPLEMENTING DECISION of 16.10.2014 laying down rules for the implementation of Decision No 1313/2013/EU
  
• 
  Disaster Management Cycle
  
• 
  Treaty on the Functioning of the European Union (TFEU), Art 196 and 222
  
• 
  Treaty of the European Union (TUE), Art 5
  
• 
  Solas - Safe of life at sea convention
  
• 
  Marpol - Marine pollution convention
  
• 
  1979 SAR (International Convention on Maritime Search and Rescue)
  
• 
  1990 OPRC (The International Convention on Oil Pollution Preparedness, Response and Co-operation)
  
• 
  Helsinki, Bonn & Barcelona conventions
  
• 
  Regional & Sub Regional agreements
  
• 
  VTMS directive - Vessel Traffic Monitoring & Information Systems
  
• 
  Directive 2014/90/EU of the European Parliament and of the Council on maritime and repealing equipment
  
• 
  Host Nation Support guidelines
  
• 
  Guideline for Standard Operating Procedures (SOP) for Civil Protection modules
  
• 
  TAST guidelines
  
• 
  International Humanitarian law
  
• 
  Principles of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Response Programmes
  
• 
  National and Regional Contingency Plans
  
• 
  EMSA Founding Regulation EC/1406/2002, as amended by Regulations EC724/2004 and EU/100/2013
  

• 
  Online preparation course, via the online preparation and testing tool.
  

Upon completing this course, the participant will be able to:

• 
  describe differences between man-made and natural disasters;
  
• 
  describe types and frequencies of disaster, especially in a maritime environment;
  
• 
  describe the major implications of different disasters;
  
• 
  describe the Disaster Management Cycle;
  
• 
  describe Prevention and Preparedness in the framework of the Union Civil Protection Mechanism;
  
• 
  describe the content and status of the risk management (incl. summary) within the framework of the EUCPM; Article 6 DECISION No 1313/2013/EU;
  

Upon completing this course, the participant will be able to:

• 
  to present the EU hazard assessment, forecasting, monitoring, management and mitigation tools focusing on the maritime environment, the biological consequences and socio-economic, such as
  

• 
  EU multi-risk approach combined with monitoring tools, hazard mapping, oil slick, HNS databases, behaviour modelling and response techniques,
  
• 
  marine environmental and social resilience and repercussions of a major disaster,
  
• 
  technical tools and research to promote disaster resilience.
  

Upon completing this course, the participant will be able to:

• 
  look-up the most relevant content of the humanitarian law;
  
• 
  recapitulate the "solidarity clause" of the European Union;
  
• 
  look-up Solas - Safe of life at sea convention;
  
• 
  look-up Marpol - Marine pollution convention;
  
• 
  look-up SAR and OPPR conventions;
  
• 
  Look-up regional sea conventions (Helsinki, Barcelona, Bucharest, Bonn & Lisbon Agreement);
  
• 
  look-up VTMS directive - Vessel Traffic Monitoring & Information Systems;
  
• 
  look-up regional/multi/ bilateral agreements;
  
• 
  understand the complementarity of different relevant laws and treaties.
  

Upon completing this course, the participant will be able to:

• 
  describe the advantage, strength but also challenges of diversity;
  
• 
  appreciate the richness and opportunities of differences;
  
• 
  understand the risk and the reason for of using stereotypes;
  
• 
  understand cultural characteristics ;
  

• 
  recapitulate the Principles of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Response Programmes
  

Upon completing this course, the participant will be able to:

• 
  understand National Maritime, Civil Protection and Environmental authorities related to maritime incidents, address stakeholders and contribute successfully.
  

Upon completing this course, the participant will be able to:

• 
  distinguish the characteristics of humanitarian aid and civil protection and their typical response set-up;
  

Upon completing this course, the participant will be able to:

• 
  describe the most relevant EU structures related to maritime incidents, such as
  

• 
  DG ECHO (Humanitarian Aid and Civil Protection),
  
• 
  EMSA (European Maritime Safety Agency),
  
• 
  EEAS (European External Action Service), EU Delegations;
  

• 
  describe the structure of DG ECHO in detail, incl. ECHO Field offices and most relevant Units for maritime incidents.
  
• 
  describe main EMSA’s pollution response services: Vessel Network and CleanSeaNet for Oil pollution, MAR-ICE Marine Intervention in Chemical Emergencies Network.
  

• 
  Union Civil Protection Mechanism (UCPM)
  
• 
  Upon completing this course, the participant will be able to:
  
• 
  recapitulate the most relevant content of the decision (No 1313/2013/EU) and the respective implementing decision;
  
• 
  describe the activation procedure of the UCPM in case of a maritime incident, incl. CECIS for maritime incidents.
  

Upon completing this course, the participant will be able to:

• 
  describe the most relevant United Nation structures (International Maritime Organisation; IMO), organisations and agencies;
  
• 
  describe the most relevant international, governmental and non-governmental organisations;
  
• 
  describe the philosophy of Civil-Military Cooperation (CMCoord) and the main stakeholders on offshore and onshore.
  

Upon completing this course, the participant will be able to:

• 
  distinguish the response and coordination structures
  

• 
  inside Europe incl. national maritime, Civil Protection and Environmental authorities, Host Nation Support, link to EU assets, coordination offshore and onshore,
  
• 
  and outside of Europe incl. link to maritime, Civil Protection and Environmental authorities, UNOCHA with UNDAC on site, EU Delegations, EU Field Offices, etc.;
  

• 
  describe typical response actions (Terms of references) of the Union Civil protection Mechanism, such as
  

• 
  allocation of vessels,
  
• 
  assessment,
  
• 
  prevention and preparedness,
  
• 
  advisory missions,
  
• 
  etc.;
  

• 
  by involving EU Experts, EU modules, EU Technical Experts.
  
• 
  describe the Guidelines on International Offers of Assistance, as elaborated at the IMO
  

Upon completing this course, the participant will be able to:

• 
  describe the most relevant cornerstones of the Host Nation support guidelines.
  

Upon completing this course, the participant will be able to:

• 
  prepare their own deployment;
  
• 
  describe major challenges on logistics, such as custom procedures or cross border arrangement;
  
• 
  follow Safety & Security regulations, such as curfew; restricted areas, etc.;
  
• 
  contribute to a fundamental information management structures, incl. reporting and information exchange with the coordination structure;
  
• 
  plan the operation and daily tasks;
  
• 
  to prepare for and participate in meetings;
  
• 
  present results in a meeting.
  

Upon completing this course, the participant will be able to:

• 
  describe the role of media activities in an emergency environment;
  
• 
  describe a fruitful interaction between media and emergency response stakeholders;
  

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Resilience and Stress Management
  
• 
  and other personal considerations
  

LOT 3: Operational Management Course (OPM)

Primary Audience

All Experts envisaged becoming a member of an EU Civil Protection Team.

Number of Participants Course length

20 7 days

Course Overview

The Operational Management Course (OPM) can be regarded as the cornerstone of the training programme and, as such, it provides all the fundamentals that will enable graduates to work as a member of a Union Civil Protection Team. The focus of this course lies on facilitating coordination and learning how key partners collaborate on an operational level.

Key Learning Objectives

Upon completing this course, the participant will be able to:

• 
  describe the role and responsibilities of an EU Civil Protection Team, inside and outside the EU;
  
• 
  describe different Terms of References;
  
• 
  collaborate with the relevant stakeholders in the field;
  
• 
  use OSOCC guidelines to setup a standard RDC or OSOCC;
  
• 
  make an appropriate mission planning;
  
• 
  use fundamental information management and workflow tools;
  
• 
  prepare and host a Field Coordination Meeting;
  
• 
  tackle fundamental Safety and Security tasks;
  
• 
  describe typical challenges in dealing with media;
  

Reference material

• 
  DECISION No 1313/2013/EU
  
• 
  COMMISSION IMPLEMENTING DECISION of 16.10.2014 laying down rules for the implementation of Decision No 1313/2013/EU
  
• 
  Disaster Management Cycle
  
• 
  Host Nation Support guidelines
  
• 
  Guideline for Standard Operating Procedures (SOP) for Civil Protection modules
  
• 
  OSOCC guidelines (2014)
  
• 
  UNDAC handbook (2013)
  
• 
  Technical Assistance and Support Team (TAST) guidance document
  
• 
  Principles of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Response Programmes
  
• 
  Template: Plan of action
  
• 
  Template: Security plan
  
• 
  Template: Media plan
  
• 
  Template: Logbook
  
• 
  Template: Final mission report
  
• 
  ECHO Daily Map
  
• 
  ECHO Daily Flash
  
• 
  ECHO Civil Protection Message
  
• 
  ECHO Crisis Report
  
• 
  ECHO Crisis Flash
  
• 
  Briefing package
  

Prerequisites

• 
  Online preparation course, via the online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Successful completion of the UN Basic Security in the Field (BSITF) and Advanced Security in the Field (ASITF) online courses.
  

_________________________
Operational Management Course (OPM)
Learning objectives in detail

Role and Responsibility

Upon completing this course, the participant will be able to:

• 
  describe and present the task, the role and the responsibilities of an EU Civil Protection Team (EUCPT).
  

Terms of Reference

Upon completing this course, the participant will be able to:

• 
  describe different possible mission tasks for an EUCPT;
  
• 
  describe and present the Terms of Reference, particularly for missions in which the EUCPT is tasked with facilitating coordination.
  

Stakeholders in the field

Upon completing this course, the participant will be able to:

• 
  analyse the Civil Protection structure and the setup of the Host Nation support of the affected country;
  
• 
  identify stakeholders in the field, such as
  

• 
  ECHO Field Office, EU Delegation/EEAS,
  
• 
  EU Experts and modules,
  
• 
  International Organisations,
  
• 
  Red Cross Red Crescent movement,
  
• 
  Resident Coordinator, Humanitarian Coordinator,
  
• 
  UNOCHA Field Office, UNDAC team; joint environmental unit,
  
• 
  NGO's and other organisations,
  

• 
  interact and exchange information with partners and actors on site.
  

OSOCC guidelines

Upon completing this course, the participant will be able to:

• 
  demonstrate the philosophy (reason and purpose) as well as the content of the OSOCC guidelines;
  
• 
  describe the structure of a standard OSOCC, including
  

• 
  role and responsibilities of all team members,
  
• 
  components of an OSOCC, e.g. functions, cells;
  
• 
  use the Virtual OSOCC;
  
• 
  set up a standard RDC;
  
• 
  set up a standard OSOCC;
  
• 
  set up a standard Sub-OSOCC;
  

• 
  describe the link and cooperation with the UN cluster system.
  

Mission planning

Upon completing this course, the participant will be able to:

• 
  draft a daily and weekly work plan (incl. shift system and to-do list);
  
• 
  draft a plan of action;
  
• 
  draft a media plan (see media);
  
• 
  draft a safety and security plan (see safety and security).
  

Information Management

Upon completing this course, the participant will be able to:

• 
  describe the information management cycle;
  
• 
  do a pre-mission preparation;
  
• 
  use relevant sources of information;
  
• 
  collect and analyse data's;
  
• 
  use a logbook appropriately;
  
• 
  establish a suitable filing system;
  
• 
  establish an information tracking system;
  
• 
  visualise data's in the OSOCC properly;
  
• 
  draft a situation report;
  
• 
  draft a final report;
  
• 
  draft an exit strategy regarding information management.
  

Field coordination

Upon completing this course, the participant will be able to:

• 
  provide means to facilitate on-site cooperation, coordination and information management among international responders and the government of the affected country;
  
• 
  establish a physical space to act as a single point of service for incoming response teams;
  
• 
  support the incoming the response teams logistical issues, such as transport, procurement, supply, accommodation (Base of operations), etc.;
  
• 
  explain the workings of the UCPM, the mission tasks and mission approach in detail;
  
• 
  plan and prepare Field Coordination Meetings;
  
• 
  appropriately keep records of the meeting outcomes and inform the points of contact on site and in the ERCC via sitrep (situation report).
  

Safety and Security

Upon completing this course, the participant will be able to:

• 
  describe everybody's task to take care of oneself and other team members;
  
• 
  describe DG ECHO Safety & Security guidelines and procedures;
  
• 
  draft a safety & security plan, incl. evacuation or relocation of the team.
  

Media

Upon completing this course, the participant will be able to:

• 
  describe typical tasks in dealing with the media;
  
• 
  draft a media plan;
  
• 
  describe possible challenges posed by media representatives;
  
• 
  describe "do's and don'ts" and an appropriate approach for media-related issues for all team members.
  

Equipment

Upon completing this course, the participant will be able to:

• 
  understand the concept of the TAST ICT/ADMIN - Unit 1 - Office Support;
  
• 
  use TAST - Unit 1 – Office support.
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  gender
  
• 
  logistics
  
• 
  safety and security
  
• 
  cultural competences
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Cultural awareness
  
• 
  Resilience and Stress Management
  
• 
  Logistics (personal preparation, etc.)
  
• 
  and other personal considerations
  

LOT 4: Staff Management Course (SMC)

Primary Audience

All Experts envisaged becoming a member of an EU Civil Protection Team.

Number of Participants Course length

20 6 days

Course Overview

The Staff Management Course aims at improving the ability of participants to manage the set-up and running of all possible different team structures. Upon completing this course, the participant will be able to advise the team leader regarding the implementation of staff procedures and structures (including information management and workflow).

Key Learning objectives

Upon completing this course, the participant will be able to:

• 
  demonstrate how to establish coordination in the field;
  
• 
  set up staff structures taking into account all possibly involved functions and experts, such as Technical Experts, ERCC Liaison Officers, TAST Experts, and manage their possible integration in an UNDAC team;
  
• 
  analyse the mission Terms of Reference (TORs);
  
• 
  provide advice regarding an appropriate distribution of tasks within the team;
  
• 
  establish Standard Operational Procedures (SOPs), depending on the team structure and the Terms of Reference;
  
• 
  implement sufficient information management and an appropriate workflow within the team;
  
• 
  recognise typical group dynamics and support the team building process.
  

Reference material

• 
  DECISION No 1313/2013/EU
  
• 
  COMMISSION IMPLEMENTING DECISION of 16.10.2014 laying down rules for the implementation of Decision No 1313/2013/EU
  
• 
  Disaster Management Cycle
  
• 
  Host Nation Support guidelines
  
• 
  Guideline for Standard Operating Procedures (SOP) for Civil Protection modules
  
• 
  OSOCC guidelines (2014)
  
• 
  TAST guidelines
  
• 
  Principles of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Response Programmes
  
• 
  Template: Plan of action
  
• 
  Template: Security plan
  
• 
  Template: Media plan
  
• 
  Template: Logbook
  
• 
  Template: Final mission report
  
• 
  ECHO Daily Map
  
• 
  ECHO Daily Flash
  
• 
  ECHO Civil Protection Message
  
• 
  ECHO Crisis Report
  
• 
  ECHO Crisis Flash
  
• 
  Briefing package
  

Prerequisites

• 
  Online preparation course, via online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Participation in the Operational Management Course (OPM).
  

________________________
Staff Management Course (SMC)
Learning objectives in detail
Coordination in the field

Upon completing this course, the participant will be able to:

• 
  establish a coordination methodology;
  
• 
  implement all necessary coordination tools mentioned in the OSOCC guidelines, such as
  

• 
  use the Virtual OSOCC;
  
• 
  set up a Reception & Departure Centre with different configurations of personnel resources and tasks to e.g. facilitate the efficient arrival of international relief teams and to assist their deployment to the field;
  
• 
  set up an OSOCC and sub-OSOCC with different configurations of personnel resources and tasks;
  

• 
  implement a communication structure between the RDC, OSOCC and sub-OSOCC;
  
• 
  support the inter-cluster approach;
  
• 
  interact and exchange information with stakeholders on site;
  
• 
  establish a civil military coordination structure.
  

Staff Structures

Upon completing this course, the participant will be able to:

• 
  Set up a team structure that will integrate EU Experts + Technical Experts + TAST members and ERCC Liaison Officers in the best possible way;
  
• 
  Set up a team structure, that will include and support mission needs, such as functions, cells and sectors;
  
• 
  work within a UNDAC team as a member of a UN RDC or UN OSOCC.
  

Terms of Reference (TORs)

Upon completing this course, the participant will be able to:

• 
  analyse Terms of Reference to carry out the mission accordingly; for instance to support tasks like:
  

• 
  facilitating coordination
  
• 
  assessment
  
• 
  liaising with authorities
  
• 
  logistics tasks
  
• 
  et cetera.
  

Standard Operational Procedures (SOPs)

Upon completing this course, the participant will be able to:

• 
  draft a daily work plan (incl. shift system) for the team;
  
• 
  prepare and conduct team meetings.
  

Information Management and workflow

Upon completing this course, the participant will be able to:

• 
  establish the team internal information management;
  
• 
  ensure adequate information processing;
  
• 
  implement appropriate reporting procedures (tailored to the corresponding receivers).
  

Group dynamics

Upon completing this course, the participant will be able to:

• 
  recognise typical group dynamics process;
  
• 
  support team building activities;
  
• 
  describe typical stress symptoms and their implications in teams during deployments.
  

Equipment

Upon completing this course, the participant will be able to:

• 
  understand the concept of the TAST ICT/ADMIN - Unit 1 - Office Support;
  
• 
  use TAST - Unit 1 – during an deployment.
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Logistics
  
• 
  Safety and Security
  
• 
  Cultural competences
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Cultural awareness
  
• 
  Resilience and Stress Management
  
• 
  Logistics (personal preparation, etc.)
  
• 
  and other personal considerations
  

LOT 4: Security Course (SEC)

Primary Audience

All Experts envisaged becoming a member of an Union Civil Protection Team.

Number of Participants Course length

20 4 days

Course Overview

The course covers security issues at operational and strategic level. It enables experts to act appropriately in typical safety & security related situations according to the relevant safety & security guidelines. The participants will be confronted with different safety & security management issues that could occur during a mission.

Key Learning Objectives

The core objective of the course is to enhance participants' understanding, knowledge and skills in terms of security management at operational and strategic levels. Participants are offered awareness and tools so they can manage the day-to-day security responsibilities for the mission

Upon completing this course, the participant will be able to:

• 
  describe safety & security management (procedures) during deployments;
  
• 
  understand ECHO security guidelines and procedures relating to mission deployment;
  
• 
  interact with the Security Network(s) in the field;
  
• 
  draft and implement a security plan for deployed EUCP teams (incl. standard operating procedures);
  
• 
  analyse and evaluate the local safety and security environment;
  
• 
  develop mission risk assessments;
  
• 
  implement a field mission safety and security management system.
  
• 
  prepare and conduct safety and security mission briefings;
  
• 
  support the team leader in case of safety & security related issues and incidents;
  
• 
  address duty-of-care issues;
  
• 
  manage safety and security incidents.
  

Reference material

• 
  ECHO Generic Security Guidelines
  
• 
  ECHO In-House security guidelines and procedures
  
• 
  UNDAC handbook (2013)
  
• 
  UNHCR handbook for emergencies (2007)
  

Prerequisites

• 
  Online preparation course, via online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Participation in the Operational Management Course (OPM).
  

• 
  Updated online course UN Basic Security in the Field (BSITF) and UN Advanced Security in the Field (ASITF); date of the certificate not older than 24 months.
  

_________________________
Security Course (SEC)
Learning objectives in detail
Safety & security management during deployments

Upon completing this course, participants will be able to:

• 
  understand different components which make-up safety and security management
  

• 
  safety issues,
  
• 
  security issues,
  
• 
  duty-of-care.
  

• 
  describe different levels of responsibilities
  

• 
  organisational responsibilities,
  
• 
  team responsibilities,
  
• 
  individual responsibilities, incl. behaviour.
  

ECHO Safety and security guidelines and procedures

Upon completing this course, the participant will be able to apply ECHO's security/safety architecture and procedures:

• 
  explain ECHO organisational security guidelines.
  
• 
  employ the ECHO security management procedures for field deployments
  

Security Network(s) in the field

Upon completing this course, the participant will be able to:

• 
  identify security management stakeholders in the field, such as
  

• 
  ECHO Field office,
  
• 
  EU Delegation,
  
• 
  UNDSS
  
• 
  IO and NGO security correspondents;
  

• 
  interact and exchange information with humanitarian and civil protection partners on safety and security related matters.
  

Analysis and evaluation

Upon completing this course, the participant will be able to:

• 
  carry out accurate, worthwhile safety and security situation analysis;
  
• 
  describe how to obtain safety/ security information from a range of sources
  

Planning and preparation of Field Missions

Upon completion of this course, participants will be able to:

• 
  describe the typical layout and the content of a mission safety and security plan;
  
• 
  draft and implement a safety and security plan;
  
• 
  take into consideration security/safety situation in which field missions are appropriate;
  
• 
  plan for safety/security aspects of a field mission.
  

Safety and Security mission briefing

Upon completing this course, the participant will be able to:

• 
  describe appropriate sources of information relevant to the operational environment;
  
• 
  prepare and deliver a written or oral mission specific safety and security briefing;
  
• 
  actively participate in security/safety coordination meetings e.g. EU or UN briefings.
  

Team leader support

Upon completing this course, the participant will be able to:

• 
  give advice and support to the team leader on all relevant safety and security related issues;
  
• 
  prepare and maintain mission safety/security guidelines and procedures;
  
• 
  follow up on ongoing safety and security issues.
  

Duty-of-Care

Upon completing this course, the participant will be able to evaluate security/safety arrangements for:

• 
  general team security;
  
• 
  accommodation;
  
• 
  movement.
  

Safety and Security Incident Management

Upon completing this course, the participant will be able to:

• 
  based on the contingencies contained within the mission security plan, describe "who does what in the event of a critical incident" (roles and responsibilities);
  
• 
  demonstrate procedures for incident reporting to ECHO Field Office and/or Headquarters Brussels.
  

Field mission safety and security management

Upon completing this course, the participant will be able to:

• 
  carry out a field mission safety and security assessment;
  
• 
  Understand the ECHO field mission security clearance procedures;
  
• 
  organise monitoring and reporting of field missions with regard to safety and security.
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  gender
  
• 
  cultural awareness
  
• 
  resilience and stress management
  
• 
  and other personal considerations
  

LOT 5: Assessment Mission Course (AMC)

Primary Audience

All Experts envisaged becoming a member of an EU Civil Protection Team.

Number of Participants Course length

20 6.0 days

Course Overview

The Assessment Mission Course (AMC) is a specialised course for national experts in the field of emergency management likely to be involved in international civil protection interventions where assessment activities are to be expected. While on mission, experts are engaged by the European Commission to carry out their tasks by assisting local authorities in close cooperation with the UN and other international organisations on site.

Key Learning Objectives

The core objective of the Assessment Mission Course is to enhance participants' competences to carry out assessment in humanitarian aid and civil protection environment.

Upon completing this course, the participant will be able to:

• 
  present the fundamentals of needs assessment;
  
• 
  implement all working steps of a needs assessment;
  
• 
  use common assessment tools;
  
• 
  use the assessment mission kit;
  
• 
  participate at or conduct a meeting;
  
• 
  describe other assessment tools and philosophies.
  

Reference material
Standard UCPM Assessment Methodology

• 
  Humanitarian needs assessment – "The good enough guide"
  

Standard UCPM Assessment tool

• 
  Initial Needs Assessment Checklist (INAC)
  

Supporting documents/ tools

• 
  Logistics Cluster - Rapid Logistics Assessment Tool; http://www.logcluster.org/rapid-assessment-toolkit​      
  
• 
  Flash Environmental Assessment Tool (Feat)
  
• 
  Multi-Cluster/ Sector Initial Rapid Assessment (MIRA)
  
• 
  Operational guidance on coordinated Assessment in humanitarian crises
  
• 
  UNDAC handbook (2013)
  
• 
  OSOCC guidelines (2014)
  
• 
  Sphere handbook (2011)
  
• 
  UNHCR handbook for emergencies (2007)
  
• 
  INSARAG guidelines (2015)
  
• 
  ICRC/IFRC Guidelines for Assessment in Emergencies (2008)
  

Prerequisites

• 
  Online preparation course, via online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Participation in the Operational Management Course (OPM).
  

_________________________
Assessment Mission Course (AMC)
Learning objectives in detail
Needs assessment fundamentals

Upon completing this course, the participant will be able to:

• 
  describe the purpose of a needs assessment;
  
• 
  present the assessment cycle;
  
• 
  link assessment management with information management of an EUCPT;
  
• 
  describe the basic principles of a needs assessment;
  
• 
  describe the role and responsibility of the coordination cell within an OSOCC.
  

Working steps

Upon completing this course, the participant will be able to:

• 
  prepare for an assessment by
  

• 
  analysing the Terms of Reference;
  
• 
  drafting a first plan of action;
  

• 
  design the assessment by
  

• 
  analysing and using reference material to set key indicators to ensure an appropriate and focused needs assessment, such as
  

• 
  Humanitarian needs assessment – "The good enough guide"
  
• 
  Sphere handbook
  
• 
  UNHCR handbook for emergencies
  

• 
  reviewing secondary data;
  
• 
  analyse and engage task related stakeholders especially national authorities;
  
• 
  implement the assessment by
  

• 
  collecting primary data;
  
• 
  meeting national authorities, other national and international stakeholders and disaster-affected communities;
  
• 
  participating in coordination meetings (NEMA/ OSOCC/ Cluster);
  
• 
  analyse data;
  

• 
  share findings with national authorities and stakeholders and the Emergency Response Coordination Centre (ERCC) by
  

• 
  presenting the results to an audience;
  
• 
  drafting a final assessment report;
  
• 
  support the decision making process.
  

Assessment mission kit

Upon completing this course, the participant will be able to:

• 
  use the EU assessment mission kit.
  

Meeting Management

Upon completing this course, the participant will be able to:

• 
  plan and prepare mission meetings;
  
• 
  present the most relevant aspects the Union Civil Protection Mechanism, the mission tasks and mission approach;
  
• 
  keep appropriately records of the meeting outcomes and inform the points of contact on site and in the ERCC via sitrep (situation report) and telephone conference;
  
• 
  behave, negotiate and handle meeting situations appropriately.
  

Other assessment tools and philosophies

Upon completing this course, the participant will be able to:

• 
  recall additional useful assessment philosophies and publications from different stakeholders, such as
  

• 
  Flash Environmental Assessment Tool (Feat)
  
• 
  Multi-Cluster/ Sector Initial Rapid Assessment (MIRA)
  
• 
  INSARAG guidelines (2015)
  
• 
  ICRC/IFRC Guidelines for Assessment in Emergencies (2008)
  
• 
  operational guidance on coordinated assessment in humanitarian crises
  

Equipment

Upon completing this course, the participant will be able to:

• 
  understand the concept of the Assessment Mission Kit;
  
• 
  use the Assessment Mission Kit during an deployment.
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Logistics
  
• 
  Safety and Security
  
• 
  Cultural competences
  

LOT 6: Course on Negotiation and Decision-Making (CND)

Primary Audience

All Experts envisaged becoming a member of an EU Civil Protection Team.

Number of Participants Course length

20 4.5 days

Course Overview

This course aims to strengthen the EUCPT members' capacities to utilize appropriate methods for managing decision-making processes within the team and external partners and for interacting and negotiating sensitively, effectively, and professionally with different stakeholders and to improve the individual contribution to the team's efforts.

Key Learning Objectives

Upon completing this course, the participant will be able to:

• 
  manage a decision-making process to achieve the mission aims defined by the terms of reference;
  
• 
  negotiate in difficult and sensitive situations and with different stakeholders;
  
• 
  analyse and reply appropriately to challenging political situations;
  
• 
  behave appropriately depending on the audience;
  
• 
  reflect on his/her competences to contribute most efficiently to the work process;
  
• 
  describe successful cooperation within the team, especially the interaction between team leader and all team members;
  

Prerequisites

• 
  Online preparation course, via online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Participation in the Operational Management Course (OPM).
  

_________________________

Course on Negotiation and Decision-Making (CND)
Learning objectives in detail

Decision-making

Upon completing this course, the participant will be able to:

• 
  prepare and plan an internal decision-making process , linked to the plan of action, by analysing the initial position, the circumstances, the group dynamics within the team to achieve the mission objectives.
  
• 
  support positive and actively a decision-making processes within the EUCPT;
  
• 
  prepare an external decision-making process by analysing the initial position and situation in the affected country and the current circumstances to achieve the mission objectives which are predetermined by the Terms of Reference;
  
• 
  support positively and actively the decision-making processes with stakeholders in the field;
  
• 
  distinguish situations with different stakeholders, understand group dynamics and its role in decision-making;
  

Negotiation

Upon completing this course, the participant will be able to:

• 
  understand the need of a positive cooperating and collaborative environment;
  
• 
  use different negotiation technics depending on the stakeholders to achieve an objective;
  
• 
  work out an overall plan of action with the respective authorities and stakeholders;
  
• 
  aim for compromises by balancing different interest;
  
• 
  prepare, host and chair meetings and negotiate with different stakeholders.
  

Political implications and accountability

Upon completing this course, the participant will be able to:

• 
  distinguish between operational opportunities and political constraints in cooperation with the authorities;
  
• 
  analyse political challenges in affected countries related to the deployment of the EUCPT and decide on appropriate courses of actions;
  
• 
  distinguish political developments and the accountability of the EUCPT;
  
• 
  cooperate with political and strategic stakeholders to influence positively the progress of the operation;
  

Behaviour

Upon completing this course, the participant will be able to:

• 
  apply a constructive communication both internally and towards stakeholders in the field;
  
• 
  distinguish the challenges and tasks related to team behaviour on different levels and with different stakeholders;
  
• 
  behave appropriately on decision maker and diplomatic level;
  
• 
  self-reflect his/ her own behaviour;
  

Leadership and cooperation

Upon completing this course, the participant will be able to:

• 
  support an appropriate working atmosphere within the team;
  
• 
  cooperate successfully with the entire team, especially the interaction between team leader.
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Cultural awareness
  
• 
  Resilience and Stress Management
  
• 
  Logistics (personal preparation, etc.)
  
• 
  and other personal considerations
  

LOT 6: High Level Coordination Course (HLC)

Primary Audience

Senior experts that are envisaged to have a management position in a Civil Protection Team, such as Team Leaders, Deputy Team Leaders or Liaison Officers.

Number of Participants Course length

15 4.5 days

Course Overview

The course covers strategic and political aspects of international disaster management and humanitarian assistance, such as mission management, negotiation, international coordination policy, staff management, the legal framework of international disaster management operations and media relations.

Key Learning Objectives

Upon completing this course, the participant will be able to:

• 
  present the response-relevant elements of the Union Civil Protection Mechanism legislation;
  
• 
  recall the role, responsibility and function of all team members and facilitate their work by setting up an appropriate information management and workflow system, potentially supported by team members trained in the matter (Staff Management Course or equivalent);
  
• 
  lead and support a team in an emergency environment;
  
• 
  interact and cooperate with the international environment (authorities of the affected countries, European Union, United Nations and other organisations) in disaster response;
  
• 
  implement, validate and adjust a mission planning including a plan of action;
  
• 
  develop, adapt or adjust a work plan for the EU Civil Protection Team, including the allocation of tasks and responsibilities;
  
• 
  implement, validate and adjust a security management, potentially supported by team members trained in the matter (Security Course or equivalent);
  
• 
  plan, prepare and conduct meetings in an emergency response setting;
  
• 
  handle media representatives appropriately and be able to give an interview;
  

Reference material

• 
  DECISION No 1313/2013/EU
  
• 
  COMMISSION IMPLEMENTING DECISION of 16.10.2014 laying down rules for the implementation of Decision No 1313/2013/EU
  
• 
  International Convention for the Safety of Life at Sea (SOLAS)
  
• 
  International Convention for the Prevention of Pollution from Ships (MARPOL)
  
• 
  Disaster Management Cycle
  
• 
  Host Nation Support guidelines
  
• 
  Guideline for Standard Operating Procedures (SOP) for Civil Protection modules
  
• 
  Donation certificate
  
• 
  OSOCC guidelines
  
• 
  UNDAC handbook
  
• 
  TAST guidelines
  
• 
  Principles of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Response Programmes
  
• 
  Template: Plan of action
  
• 
  Template: Security plan
  
• 
  Template: Media plan
  
• 
  Template: Logbook
  
• 
  Template: Final mission report
  
• 
  ECHO Daily Map
  
• 
  ECHO Daily Flash
  
• 
  ECHO Civil Protection Message
  
• 
  ECHO Crisis Report
  
• 
  ECHO Crisis Flash
  
• 
  Briefing package
  

Prerequisites

• 
  The participant has to be in a leading position or at least to be trained to take over a leading position on national level.
  

• 
  International mission experience is strongly recommended.
  

• 
  Online preparation course, via online preparation and testing tool.
  

• 
  Participation in the Union Civil Protection Mechanism Introduction Course (CMI).
  

• 
  Participation in the Operational Management Course (OPM).
  

_________________________
High Level Coordination Course
Learning objectives in detail
Union Civil Protection Mechanism

Upon completing this course, the participant will be able to:

• 
  present the most relevant content and objectives of the Union Civil Protection Mechanism (UCPM);
  
• 
  present the role and procedures of and cooperate with the ERCC (Emergency Response Coordination Centre);
  
• 
  present ongoing and latest deployments within the UCPM;
  
• 
  present national authorities of affected countries the "host nation support" methodology;
  
• 
  facilitate coordination of incoming assistance;
  
• 
  describe the UCPM tools and procedures in case of a maritime incident, including the role and responsibility of EMSA (European Maritime Safety Agency).
  

Disaster Environment/ Coordination

Upon completing this course, the participant will be able to:

• 
  cooperate with the EU institutions and representatives, especially DG ECHO, ECHO Field Offices, DG DEVCO (International Cooperation and Development), EU Representations, EU Delegations, ECHO partners, EEAS (European External Action Service) and ECHO Flight on site.
  
• 
  cooperate with the authorities of the affected countries, particularly NEMA (National Emergency Management Authority), ministries, political representatives, GOs (Governmental Organisations) and NGOs (Non-Governmental Organisations) on site.
  
• 
  cooperate with the United Nations Organisations, especially UNOCHA and their UNDAC teams, UNHCR, UNICEF, WFP, UNDSS, Resident Coordinators, Humanitarian Coordinators, and within the UN cluster system on site.
  
• 
  cooperate with international organisations, such as IFRC, ICRC, IOM, MSF, Save the children, DRC, NRC or Oxfam.
  

Staff and Information Management

Upon completing this course, the participant will be able to:

• 
  validate the role, responsibility and function of all team members.
  
• 
  analyse an appropriate information management and workflow system, by delegating tasks within the team.
  
• 
  set-up a daily work plan for the team.
  
• 
  Prepare, chair and conduct team meetings.
  
• 
  brief new team members.
  
• 
  establish an appropriate information exchange and reporting system with the ERCC.
  
• 
  analyse stakeholders on site and develop a contact list.
  

Planning

Upon completing this course, the participant will be able to:

• 
  validate, implement and adjust a mission plan/ plan of action;
  
• 
  validate, implement and adjust a security plan.
  

Meeting management and negotiation

Upon completing this course, the participant will be able to:

• 
  plan and prepare the mission meetings.
  
• 
  explain in detail the UCPM, the mission tasks and mission approach.
  
• 
  analyse and keep records of the meeting outcomes and inform the points of contact on site and in the ERCC via sitrep (situation report), telephone and video conferences.
  
• 
  behave, handle and negotiate properly even in difficult, controversial or conflict situations.
  

Media

Upon completing this course, the participant will be able to:

• 
  implement a media management, draft and adjust a media plan;
  
• 
  give an interview as a representative of the EUCPT;
  
• 
  analyse and identify key messages to be communicated to the media;
  

Leadership

Upon completing this course, the participant will be able to:

• 
  describe the role and responsibility of management personnel;
  

Cross-cutting issues and additional exercise components

Upon completion of this course, participants will be able to understand and take into consideration issues such as:

• 
  Gender
  
• 
  Cultural awareness
  
• 
  Resilience and Stress Management
  
• 
  Logistics (personal preparation, etc.)
  
• 
  and other personal considerations
  

LOT 7: Seminar for Mechanism Experts (SME)

Primary Audience

All experts other than graduates from CMI and MBC course.

Number of Participants Course length

40 2 days

Course Overview

The Seminar for Mechanism Experts is envisaged to maintain and update knowledge and skills of active EU Civil Protection Experts and Technical Experts.

Every participant has an individual focus and specific training need. Beside a minor number of common lessons, participants will have the possibility to choose course topics which are most relevant for him/ her.
An innovative and activating, competence oriented methodology is expected.
Key Learning objectives

The topics will be recommended by the consortium prior to the particular course and approved by the Commission.

Prerequisites

• 
  Participation in the Operational Management Course (OPM), or
  
• 
  Participation in the Technical Expert course (TEC or TEC MI).
  

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