Executive Summary 4 Emergency Response Team 6

• 
  Finalize and regularly review EPP plan.
  
• 
  Coordinate EPP activities.
  
• 
  Assure development and implementation of risk reduction activities.
  
• 
  Liaise with other stakeholders, including government.
  

• 
  Provide strategic guidance to emergency response activities.
  
• 
  Ensure the Mission Office provides adequate support to emergency response operations.
  
• 
  Oversee government, media, and other agency relations in capital.
  
• 
  Assure adequate funding for emergency response.
  

PM, Zainab El Nur

Senior M&E officer, Yousif Idris

• 
  Develop and implement risk reduction activities for development programs in risk areas.
  
• 
  Monitor early warning signals.
  
• 
  Conduct needs assessment at the early stage of the emergency.
  

• 
  Lead response in the field, including planning and implementation of activities, staff supervision and coordination with ongoing development programs.
  
• 
  Oversee government, media, and other agency relations in affected area, with support from Accra.
  

Ibrahim El Nour

• 
  Pre-position relief items on timely basis ensuring quality and cost as necessary.
  
• 
  Keep updated lists of vendors, transporters, and warehouses.
  
• 
  Arrange logistics.
  
• 
  Provide updated prices for the supplies and materials
  
• 
  Establish and maintain a system which will ensure accountability and efficiency appropriate to the emergency context and in line with donor, CARE policies and procedure
  

• 
  Assure procurement support to the Emergency Operation will continue in more efficient and timely manner
  
• 
  Ensure procurement team capacity developed and placed on timely manner when required
  
• 
  Provide up to date information on the status of procurement to the ERT
  

• 
  Set up information flow system for the CO to suit during emergency operation.
  
• 
  Ensure knowledge of communication formats and systems is in placed
  
• 
  Establish and maintain information and communication channels with Crisis Coordination Group and CARE International Members.
  

• 
  Write situation reports for country office and CI readers.
  
• 
  Gather and disseminate information on the emergency situation and CARE’s response back to CARE International Member offices for use in emergency response, fundraising and communications activities.
  
• 
  Contribute information and facts for projects design and development.
  
• 
  Write press releases, disseminate to local, international media with the consent of CD and ERT.
  
• 
  Attend internal briefings, review existing documentation, meet with CARE staff and ERT and undertake field visits as appropriate to remain up to date on the unfolding emergency situation and CARE’s response.
  
• 
  Attend external briefings and meetings with CD/ACD-P and ERT Coordinator or delegate to collect information for CARE.
  

Team Leader, Dereje Adugna

• 
  Ensure safety/security measures are reviewed and regularly updating to the evolving situation on the ground.
  
• 
  Ensure that all staff are familiarized with staff safety and wellness protocols
  
• 
  Ensure that in conflict scenarios all the premises and vehicles are meeting the Minimum Operational Safety Standards (MOSS).
  
• 
  Focal person trained and put in place for first aid, fire control, etc.
  

• 
  Ensure newly hired staffs are fully aware of the safety/security procedures of CARE.
  
• 
  Produce a regular SitRep to provide update for the ERT and CARE Lead Members
  
• 
  Regularly visit field offices and meet the staff on the ground to ensure their safety
  
• 
  Establish a good working relationship with the local authorities to ensure their support for staff safety
  

• 
  Ensure that all existing communication equipment including base radio, mobile radio, Thuraya, VSAT, Mobile phone are functioning.
  
• 
  Identify available and functional IT and communication equipment that can be deployed in emergency situation.
  
• 
  Ensure that any gaps in terms of communication and IT equipment are filled.
  
• 
  Train staff on the use of IT and communication equipment and ensure all protocols both in English and Arabic language have been understood
  

• 
  Handle emergency IT requirements.
  
• 
  Provide regular technical support in ensuring the proper operation and maintenance of IT and Communication equipment
  

• 
  Set up media policy
  

• 
  Handle media during emergencies
  

Tayfour Osman

• 
  Prepare Back-Up plan (vehicles, equipment) with identification of the items/costs.
  

• 
  Ensure timely logistic support for emergency operations
  

• 
  Develop financial procedures during emergencies.
  
• 
  Define mechanism for accessing cash during emergencies.
  
• 
  Ensure knowledge of finance staff of finance procedures during emergencies
  

• 
  Assure timely and efficient finance support to the Emergency Operation
  

Shazali Ibrahim

• 
  Update JDs of ERT members.
  
• 
  Develop Emergency Hiring Procedures.
  
• 
  Review staff support needs during emergencies
  
• 
  Establish and maintain an emergency staff roaster.
  

• 
  Ensure timely deployment and hiring of the required staff during emergencies.
  
• 
  Accountability mechanism put in place for ERT members
  
• 
  Ensure a mechanism placed for staff wellness
  

• 
  Contribute to development and implementation of risk reduction activities.
  

• 
  Assure quality of emergency response activities.
  
• 
  Help attract adequate funding for emergency response.
  

Jayendra

Jayendra

Jayendra

Assistant logistics officer - JLC

Yassin Ali

Yousif Idris

Finance Officer

Sub grant Manager

Yassin Ali

Assistant logistics officer - JLC

Cecilia Poni

Jayandara

Abu agala Ahmed

Sub grant Manager