Final Report The National Map Partnership Project
Figure 6.3.3.3 Example of Local Government Project Issues and Feedback
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- 6.3.5 Document updates, changes, and enhancements to NGPO programs and highlight changes brought about through collaboration
- 6.4.1 Establish strong Geospatial Liaison missions.
- 6.4.2 Pursue formal partnership agreements.
- 6.4.3 Utilize USGS’ network of existing mapping partners within the states
- 6.4.4 Maintain an active communications presence at professional conferences and meetings.
- 6.4.5 Establish a regular presence in print media.
- 6.4.6 Provide mechanisms for continuous communication
- 6.4.7 Change the way we all do business.
- 7.0 Appendices The following appendices are specified in the body of this report. 7.1 Appendix A - Core Team Members
- 7.2 Appendix B - Work Group Members 7.2.1 Objective One Work Group Members
- 7.2.2 Objective Two Work Group Members
- 7.2.3 Objective Three Work Group Members
- 7.2.4 Objective Four Work Group Members
Figure 6.3.3.3 Example of Local Government Project Issues and Feedback 6.3.4 Make decisions, take action, and incorporate change into the program. Suggested changes to The National Map that have been endorsed by the appropriate contributor or user community should be scheduled for program inclusion and implemented as soon as practical. 6.3.4.1 Annual and strategic planning goals for The National Map should address major issues and concerns that USGS has harvested from the geospatial community through the various mechanisms identified in this report. Collection and analysis of community feedback should be staged to provide meaningful input to preliminary out-year program planning, which typically begins in early spring. 6.3.4.2 Collaboration with state and local government data producers should include efforts to adopt formal, mutually beneficial agreements between the NGPO and partners. Agreements should support the strategic and program plans of partner organizations and of NGPO, and help build the NSDI. Signed commitments by partnering organizations to support NGPO programs should be a crucial factor considered by program managers and planners in making decisions about program priorities and resource allocation. 6.3.4.3 Changes in program plans, priorities, and progress should be communicated to the geospatial community by NGPO as decisions are made. At present, how The National Map is developed and modified is a mystery to participants. Data producers and users must be treated as full participants in the process and know that their voices are heard by NGPO. For example, if a recurring issue of overarching importance to the community is deemed too costly to address, then NGPO should share that information with participants. Sharing information on roadblocks encountered promotes dynamic discussion and creative thinking by the community to find alternatives to overcome these obstacles. There are practical limits with this concept in that state and local participants really have no interest in NGPO’s internal budgeting and resource discussions; they simply wish to see action. 6.3.5 Document updates, changes, and enhancements to NGPO programs and highlight changes brought about through collaboration. NGPO should provide timely update to the geospatial community on its latest program offerings and operations. Frequent updates, using USGS Web tools and list serves, should highlight technical and programmatic changes made through the collaborative process with partners. This includes information about additional geospatial databases, Web services, applications, technical enhancements, and functional changes that have been incorporated into The National Map and other NGPO programs. 6.3.5.1 It is important that NGPO formally recognize partners who contribute data and applications to The National Map and who register their products and services through Geospatial One-Stop. Participants and users should be publicly recognized for their contributions at professional meetings and through various media. This recognition needs to be featured prominently on Web sites for The National Map and other NGPO programs, and in press releases, fact sheets and similar publications prepared by NGPO for distribution to the geospatial community and the public. Other venues that should be explored in recognizing and publicizing participant contributions include professional magazines and trade journals, industry Web newsletters, and meetings of state and local administrators and elected officials. 6.4 Recommendations The success of The National Map and other programs of the National Geospatial Programs Office (NGPO) will depend on the development of a well-defined, clearly articulated program that incorporates active participation and support by the geospatial community at all levels. NGPO must clearly define its overall goals and objectives, the needs and requirements that it will address, and its place and purpose in the geospatial universe. NGPO needs to articulate what it can realistically expect to accomplish within the scope of The National Map and the financial and human resources available. Programmatic partnership opportunities and incentives, including available funding, should be developed, institutionalized, and communicated to the stakeholder community. Ultimately, effective collaboration and partnerships depend primarily on clear understandings of common goals and objectives, shared vision, shared expectations, and mutual benefits. Geospatial data producers and users should be aware of The National Map and its relationship to other NGPO programs, understand the goals and objectives of the program, including the needs and requirements it will attempt to address, and have a clear understanding of the importance and relevance of The National Map to their activities. NGPO needs to develop and communicate a clear message that conveys this information to the larger geospatial community, including state, tribal, county and city governments, federal agencies, private industry, and citizens. The message should emphasize an alignment of stakeholder expectations with program goals, objectives, and achievable outcomes. Simply put, The National Map cannot be all things to all people, and it extremely important that NGPO communicate a clear message of what the program is and what it is not. Communication to ensure participation and collaboration should be consistent and continuous, and include mechanisms for pursuing and incorporating feedback from the geospatial community. The message and feedback should target three specific groups: 1) geospatial data producers, 2) geospatial data users, and 3) elected officials responsible for geospatial data holdings. Information gathering from data producers and users includes both the public and private sectors. With this in mind, the following recommendations are offered to aid successful collaboration on The National Map. 6.4.1 Establish strong Geospatial Liaison missions. NGPO should have dedicated staff in each state that clearly understand its program goals, objectives, and anticipated outcomes. The Geospatial Liaison should have definitive knowledge of partnership and funding opportunities associated with NGPO programs and should be empowered to initiate cooperative programs that facilitate program goals. The Geospatial Liaison should act as the front line for USGS in engaging partners and acquiring stakeholder input and feedback. These individuals should be energetic, involved, and capable of providing or arranging for technical assistance to state and local organizations wishing to participate in The National Map. Geospatial Liaisons should become advocates for their respective state programs and conduits for state and local inputs to the NGPO planning process. 6.4.2 Pursue formal partnership agreements. Collaboration with state and local government data producers should include efforts to adopt formal, mutually beneficial agreements between NGPO and its partners. Agreements should support existing strategic plans for GIS and IT in the partner states, helping to build and maintain the NSDI through more consistent program direction and sustained support for partners. Signed commitments by partnering organizations to support NGPO programs should be a crucial factor considered by program managers and planners in making decisions about program priorities and resource allocation. 6.4.3 Utilize USGS’ network of existing mapping partners within the states. In most states, USGS has relationships with long-time mapping partners (e.g., state geological surveys, state DNRs, etc.) that have participated in topographic mapping and other USGS programs for many years. In most cases, these partners are active participants in the state geospatial community; have existing capability and capacity; desire cooperation with NGPO; and have well-developed relationships and networks at all levels of state and local government. This is a substantial resource available to NGPO and it should be utilized to maximum advantage. Working with these “traditional” mapping partners may be especially crucial in states that do not have strong, statewide GIS coordination mechanisms at present. NGPO needs a flexible approach to partnerships that better complement the varying needs and capabilities of state and local data producers. 6.4.4 Maintain an active communications presence at professional conferences and meetings. NGPO should create an effective communication and feedback loop with the geospatial community at key professional events. This effort includes communicating a consistent message about the relevance of NGPO programs; gathering information from data producers and users in attendance; highlighting stakeholder contributions to NGPO programs; and documenting technical and programmatic changes resulting from community input. Participants at these events should be canvassed to collect individual input as well as industry perspectives from the public and private sectors. The breadth of events should include national meetings of organizations representing GIS professionals, state, regional and local gatherings of geospatial professionals, meetings for other thematic professionals (engineers, real estate, business, etc.), and conferences with local government administrators and elected officials. 6.4.5 Establish a regular presence in print media. Program outreach should include regular articles in geospatial community publications. Industry journals and trade magazines should be explored as a means of communication with data producers. NGPO should explore a formal relationship with a major geospatial publication to host a periodic section that highlights recent program developments, applications, partnerships, and contributions from the community. It should also explore opportunities to sponsor articles about NGPO programs and applications in the media outlets of other disciplines, such as emergency response, health, and law enforcement, whose activities benefit from geospatial data. 6.4.6 Provide mechanisms for continuous communication. NGPO should explore Web-based applications to create online forums for geospatial community discussion. Using feedback gathered from data producers and users, NGPO could maintain a listing of key program issues of most interest to the geospatial community. Participants could then make comments, ask additional questions, and pursue issue resolutions through ongoing dialog. This type of activity would help build a stronger sense of participation and ownership within the community and would allow NGPO to respond to issues online and to communicate program updates made during the planning and budget processes. 6.4.7 Change the way we all do business. NGPO should explore additional avenues for promoting its geospatial programs and gathering relevant feedback from a variety of disciplines. Such avenues include working to expand geographic referencing in reporting for federal programs. By linking project management and other professional applications to geospatial data within federal programs, such as the National Pollution Discharge Elimination System (NPDES) or the FEMA Flood Hazard Mapping Program, NGPO can cultivate feedback and explore additional sources of data for the NSDI through the course of doing business with partners in a variety of thematic disciplines. Furthermore, NGPO should assist a variety of disciplines in the adoption of geospatial technologies within their professional business practices. Working directly with professional communities and academia, methods and practices should be developed to exploit geospatial data within existing design, development, and construction activities related to land and infrastructure features. 7.0 Appendices The following appendices are specified in the body of this report. 7.1 Appendix A - Core Team Members
7.2 Appendix B - Work Group Members 7.2.1 Objective One Work Group Members
7.2.2 Objective Two Work Group Members
7.2.3 Objective Three Work Group Members
7.2.4 Objective Four Work Group Members
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