Guide to Preparedness


CHAPTER 6 WORKPLACE VIOLENCE AWARENESS I. WHAT IS WORKPLACE VIOLENCE?



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CHAPTER 6


WORKPLACE VIOLENCE AWARENESS

I. WHAT IS WORKPLACE VIOLENCE?


The workplace is any location, permanent or temporary, where an employee performs work or work-related activities. Workplace facilities include lunchrooms, restrooms, breakrooms, vehicles used for work and parking facilities.

According to the Occupational Safety and Health Administration (OSHA), workplace violence is any physical assault, including unwanted touching or any other offensive physical contact, threatening behavior or verbal abuse.

Examples of workplace violence could include:


  • Harassment of any nature, such as being followed, sworn at or shouted at.

  • Psychological traumas, such as threats, obscene phone calls, bomb threats or an intimidating presence.

  • Physical violence, such as hitting, grabbing, beating, stabbing, attempted suicide, suicide, rape or shooting.

A United States Department of Justice National Crime Victimization Survey reports that approximately 2 million assaults and threats of violence occur each year in the workplace.

Workplace violence contributes to employee injuries, stress, increased sick days, reduced morale, lost wages and higher health-care costs.



  1. WHAT ARE THE CATEGORIES OF WORKPLACE VIOLENCE?


The categories of workplace violence depend on the relationship between the employee and the person who is committing the violence. They are:

  1. Stranger on Employee

  2. Customer on Employee

  3. Partner on Employee

  4. Employee on Employee

The most frequently occurring category of workplace violence is stranger on employee. The stranger enters the workplace to commit a robbery or engage in another violent act. With a stranger, customer or someone else’s partner, you may only have a few seconds to recognize if there is a potential problem before it occurs.

With an employee, you may have had the opportunity to observe the employee over months or even years and be able to notice behavior changes that might signal a potential for violence.



  1. RECOGNIZING WARNING SIGNALS


Potential warning signals may alert you to any employee or person in the workplace who could become violent. Changes in behavior are important to note in most cases. Look for patterns of changing behavior. No single warning signal, in isolation, is a reliable predictor of violence. Some factors may include:

  1. Major changes in personal appearance, attitude or behavior

  2. Change in personal relationships

  3. Reduction in job efficiency or productivity

  4. History of violent, reckless or antisocial behavior

  5. Unusual interest in, or unexplained preoccupation with, weapons or bringing weapons to work

  6. Serious stress in the employee’s life

  7. Substance abuse

  8. Unexplained signals of physical injury

  9. Agitation

  10. Unexplained interest in what you do at work


IV. ESCALATING LEVELS OF VIOLENCE AND WHAT TO DO


The inappropriate behavior of a person prone to workplace violence usually escalates over time. Violent situations may progress through three escalating levels. Regardless of the level of violence, ensuring your safety and the safety of others is the most important action you can take.

For levels one and two, responses may include:



  1. Stay calm, listen attentively and ask the person to sit down

  2. Ask the person questions relevant to his or her complaint, such as, “What can I do to help you?”

  3. Acknowledge the person’s concerns and try to find solutions.

  4. Maintain eye contact.

  5. Speak slowly, softly and clearly.

  6. Avoid being defensive.

  7. Identify violent behaviors, especially before they escalate.

  8. Set ground rules/boundaries, such as “When you shout at me, I can’t understand what you’re saying.”

  9. Signal a co-worker or supervisor that you need help by using a panic button or pre-determined code word or signal.

  10. Do not make any calls yourself. Have someone notify security or the local police.

  11. Keep the situation in your control.

  12. Talk with your supervisor.

To respond to Level Three violence:

  1. Get yourself and others away from the potentially violent person.

  2. Know and follow the workplace emergency action plan.

  3. Call 911 or your workplace emergency number.

  4. Get out or hide. Evacuate the area.


CHAPTER 7


TERRORISM

PREPARING FOR THE UNEXPECTED


Devastating acts, such as the terrorist attacks on the World Trade Center and the Pentagon, have left many concerned about the possibility of future incidents in the United States and their potential impact. They have raised uncertainty about what might happen next, increasing stress levels. Nevertheless, there are things you can do to prepare for the unexpected and reduce the stress that you may feel now and later should another emergency arise. Taking preparatory action can reassure you and your children that you can exert a measure of control even in the face of such events.

WHAT YOU CAN DO TO PREPARE


  1. Create an emergency communications plan. Choose an out-of-town contact your family or household will call or e-mail to check on each other should a disaster occur. Your selected contact should live far enough away that they would be unlikely to be directly affected by the same event, and they should know they are the chosen contact. Make sure every household member has that contact’s, as well as each other’s, e-mail addresses and telephone numbers (home, work, pager and cell). Leave these contact numbers at your children’s schools, if you have children, and at your workplace. Your family should know that if telephones are not working, they need to be patient and try again later or try e-mail. Many people flood the telephone lines when emergencies take place, but e-mail can sometimes get through when calls don’t.

  2. Establish a meeting place. Having a predetermined meeting place away from your home will save time and minimize confusion should your home be affected or the area evacuated. You may even want to make arrangements to stay with a family member or friend in case of an emergency. Be sure to include any pets in these plans, since pets are not permitted in shelters and some hotels will not accept them.

  3. Assemble a disaster supplies kit. If you need to evacuate your home or are asked to “shelter in place,” having some essential supplies on hand will make you and your family more comfortable. Prepare a disaster supplies kit in an easy-to-carry container such as a duffel bag or small plastic trash can. Include “special needs” items for any member of your household (infant formula or items for people with disabilities or older people), first aid supplies (including prescription medications), a change of clothing for each household member, a sleeping bag or bedroll for each, a battery powered radio or television and extra batteries, food, bottled water and tools. It is also a good idea to include some cash and copies of important family documents (birth certificates, passports and licenses) in your kit.

Copies of essential documents like powers of attorney, birth and marriage certificates, insurance policies, life insurance beneficiary designations and a copy of your will should also be kept in a safe location outside your home. A safe deposit box or the home of a friend or family member who lives out of town is a good choice.

  1. Check on the school emergency plan of any school-age children you may have. You need to know if they will keep children at school until a parent or designated adult can pick them up or send them home on their own. Be sure that the school has updated information about how to reach parents and responsible caregivers to arrange for pickup. Ask what type of authorization the school may require to release a child to someone you designate, if you are not able to pick up your child. During times of emergency the school telephones may be overwhelmed with calls.

For more information on putting together a disaster plan, request a copy of the brochure entitled. Your Family Disaster Plan (A4466) from your local American Red Cross chapter. You may also want to request a copy of Before Disaster Strikes: How to Make Sure You’re Financially Prepared (A5075) is for specific information on what you can do now to protect your assets.



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