The attention of the Authorising Persons and Safe Journey Managers is drawn to Paragraph 2.2.14 in the Driving Section of this Specification – “ Driving During Ramadhan” to ensure this is taken account of during Ramadan and holidays.
Annex JM 1:
ANNEX JM2 – Journey Plan
ANNEX JM3 : Night Driving Approval Form SP-2000 Section 4.6, Driving at Night
Place of Departure:
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Expected date/time of departure:
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Destination/itinerary:
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Expected date/time of arrival:
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Vehicle Type
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Number
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Names of driver and passengers in vehicle
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Approval for the above Night driving journey is requested for the following purpose:
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Requesting party
Name:
Reference indicator:
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I authorise the above journey as consistent with PDO road specification for Night driving for the following reasons(s). The journey (* delete as applicable):
* Is required for the management of safety
* Will avert the deferral of >150 m3 of oil
* Will avoid an additional expense of > $ 15,000
* Supports a 24 hour commissioning program
* Is an unplanned and unavoidable requirement.
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Authorising party
Name:
Reference indicator:
Signature:
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Distribution: original to be returned to requesting party
copy to be retained by authorising party
ANNEX JM4 SJM AUDITS SP-2000
SAFE JOURNEY MANAGER COMPETENCY TEST
COMPANY NAME
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COMPANY BASE MANAGER
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COMPANY CONTACT NUMBERS
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COMPANY LOCATION
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CONTRACT NUMBER
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CONTRACT HOLDER
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DATE OF SYSTEM TEST
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TESTER’S NAME (S)
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AUTHORISING PERSONS
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JOURNEY MANAGER TO BE TESTED
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REQUIREMENT
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COMPETENT
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RESPONSE /AUDITORS COMMENTS
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REVIEW DATE IF REQUIRED/ IMMEDIATE ACTION
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YES
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NO
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1.0 JOURNEY MANAGERS
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1.1
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Purpose: Describe the purpose of the Journey Plan.
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1.2
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Scope: Describe the scope of the Journey Management System.
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1.3
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Role Overview: Describe what the role & responsibilities consist of for Journey Managers
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1.4
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Functions of JM: What is your function as a Journey Manager?
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1.5
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Appropriate Training: Have you attended a Safe Journey Management course? Please provide date & competency certificate.
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1.6
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Refresher: Do you feel confident in your role, or do you deem it necessary to take a refresher course?
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1.7
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Journey Map: Do you have access to the latest journey map for both types of vehicle?
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1.8
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Verification: Before a journey commences, do you ensure that the journey is necessary and obtain permission from the Authorising Person?
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1.9
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Tool Box Talks: Do you discuss the route with your driver and make it clear that the Journey Plan must be adhered to and no deviations are to be made without consent from the Journey Manager?
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1.10
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Working Hours: What is the permitted number of hours a driver can work in one shift? Do you plan journeys for more than this number of hours?
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1.11
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Planned breaks: Breaks must be incorporated into journeys, how often do you plan a break for drivers of LVs and drivers of Heavy vehicles
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1.12
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Correct Documentation: When planning a journey, do you remind drivers that they need to carry ROP licence and PDO permit?
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1.13
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Traveling without a Plan: Is it acceptable to travel without a Journey Plan?
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1.14
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Vehicle Checks: Please provide a copy of the vehicle checklist that is used within your company
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1.15
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Vehicle Checks: How often to you conduct a vehicle check with your nominated driver?
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1.16
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RAS Certification: How do you keep a record to verify the validity of RAS Inspection dates?
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1.17
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RAS Certification: Are your drivers aware that a vehicle has to have a RAS sticker?
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1.18
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Provisions for drivers: Does the company ensure that the driver does not leave his home base without adequate money for accommodation, food, telephone call etc?
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1.19
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Provisions for drivers: If the answer to the above question is no, what are the company procedures in the event of an emergency?
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1.20
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Accommodation: Who takes responsibility for arranging accommodation for the driver?
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1.21
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Responsibility for the driver: Do you take full responsibility for the diver until his return to home base?
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1.22
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Emergency Response: Who is responsible for raising the “Man Lost Procedures”?
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1.23.
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Emergency Response: Give a brief account of what actions you would take in the event of an emergency
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1.24.
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Call in time: Do you attempt to contact your driver if they do not call you when arranged?
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1.25
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Driver Notification: Your driver is due to reach his destination at 3pm. At 3.30pm he has not arrived. What would you do?
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1.26
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Reporting: Who would you inform?
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1.27
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Handovers: For some reason you are unable to continue in your role as Journey Manager. What action would you take?
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1.28.
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Handover information: What information would you provide to your relief?
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1.29
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Informing the driver: Do you see it as necessary to inform the driver?
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1.30
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Arrival at Destination: What do you instruct your driver to do when he reaches his location?
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1.31
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Close out: What procedures do you follow to close out a Journey Plan?
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1.32
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Keeping records: How long do PDO require you to keep a Journey Plan after it has been closed out? Does your company state otherwise?
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1.33
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Preparing Reports: Do you prepare a written report on a monthly basis? If yes what is included in it?
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2.0 AUTHORISING PERSONS
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2.1
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Purpose: Describe the purpose of the Authorising Person.
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2.2
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Scope: Describe the scope of the Authorising Person
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2.3
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Role Overview: Describe the roles and responsibilities of the Authorising Person
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2.4
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Functions of AP: What is your function as an Authorising Person
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2.5
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Appropriate Training: Do you ensure that all Journey Managers have been provided with appropriate training?
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2.6
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