Any person who fails to achieve the performance standard during initial or recurrent training will be removed from duties until the performance standard is met. Failures to meet performance standard shall be noted in the individual’s Training Record.
Should the competency of any person in the fight department come into question, they shall receive remedial training to performance on the related subjects or processes. Should the person fail to achieve the performance standard during remedial training, he/she will be removed from duties until the performance standard is met. Failures to meet performance standard shall be noted in the individual’s Training Record.
8Record Keeping
8.1 Employee Training and Qualifications
The Chief Pilot shall maintain a file for each aircraft crew member. The file shall contain a copy of the Aircraft Crew Data Sheet and a training record for each person. Copies of the forms used for the training records are contained in chapter 12.
The Chief of Maintenance shall maintain a qualification and training record for each member of the maintenance staff.
The Flight Department Manager shall maintain employee records for each of the other Flight Department employees.
Copies of the operational forms, manifests and other flight records will be kept for each flight and retained by the Flight Department for _____ years.
Insert the duration of document retention as per your State regulations and company policy. Also, add in any other specific information appropriate to your company.
9Aircraft Maintenance
For operations where there is not a Chief of Maintenance and the duties are assigned to a person responsible for maintenance, use IS-BAO chapter 9– Aircraft Maintenance Requirements and AMC 9.1 Maintenance Control System to modify this section.
9.1 Responsibilities of the Chief of Maintenance
The Chief of Maintenance is responsible for the planning and control of all maintenance, liaison with the civil aviation authority on maintenance topics, and liaison with all persons or Approved Maintenance Organizations (AMOs) performing maintenance on the operator's aircraft. They shall have access to all applicable technical and regulatory publications necessary to perform these duties, and shall ensure that those publications are kept up to date. The Chief of Maintenance shall remove from service any aircraft that are unsafe, or that do not comply with the regulatory requirements of (State) or this Manual. In cases of absence, the duties of the Chief of Maintenance may be assigned in writing to another qualified person with the approval of the Flight Department Manager.
9.2 Technical Records
Immediately upon finding a defect in an aircraft, or upon completing any maintenance on an aircraft, the person discovering the defect or performing the maintenance shall enter details of the event in the applicable technical records required by applicable (State) aviation regulations. If the event occurs between scheduled maintenance checks, the entries shall be made in the aircraft log. The Chief of Maintenance shall ensure that aircraft log entries are transcribed to the applicable airframe, engine, and propeller or component records within 30 days of the events to which they relate. Details of defects found during a scheduled maintenance check, or of maintenance performed during such a check, may be entered directly in the applicable airframe, engine, propeller or component record, provided that any outstanding items remaining upon completion of the maintenance check are entered in the aircraft log upon certification of the maintenance event /check or prior to flight.
9.3 Maintenance Schedules
The term “maintenance schedule” is used here. If your practice is to refer to a “maintenance program” revise the wording accordingly.
All aircraft shall be maintained in accordance with the (Company Name) approved maintenance schedule approved by the (State) civil aviation authority for the aircraft type. Copies of these approved maintenance schedules are attached as Appendix 9-B to this chapter. Changes in operations, such as the introduction of MNPS, RVSM, CAT II, etc. may require amendment of the maintenance schedules. This requirement will be assessed as part of the flight permit/special flight authorization application process.
9.4 Elementary Work & Servicing
If the term “Preventative Maintenance” is used in your jurisdiction use it instead.
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No person shall perform any elementary work or aircraft servicing and ground handling without first being trained and authorized in accordance with section 9.12. Elementary work and servicing shall be performed in accordance with the methods and procedures recommended by the aircraft manufacturer. (Refer to Appendix A for listing of Elementary Work tasks)
9.5 Airworthiness Directives & Service Bulletins
The Chief of Maintenance shall implement a system to ensure that the aircraft are in compliance with all applicable airworthiness directives and other mandatory maintenance requirements. He/she shall examine the aircraft records upon appointment to the position, and upon each acquisition of a new aircraft, to verify this compliance. The Chief of Maintenance shall review all new and revised airworthiness directives upon receipt, to determine if they are applicable. The form in Appendix 9-C may be used. He/she shall enter details of all applicable airworthiness directives, and details of all directives pertaining to the aircraft make and model, in the appropriate airframe, engine, propeller or component technical record. The Chief of Maintenance shall determine the date, air time or operating cycles, when the actions specified in the directive must be taken. If the required actions are due before the next scheduled maintenance activity he or she shall make the necessary entries in the aircraft log in accordance with section 9.10.
Upon receipt of all recommendations issued by the aircraft, engine, and component manufacturers in the form of service bulletins or equivalent documents, the Chief of Maintenance shall review the recommendations to determine whether compliance is appropriate. Where necessary, he shall obtain technical advice from the qualified maintenance personnel/AMO currently responsible for maintenance of the operator’s aircraft. The Chief of Maintenance will keep a record of each such decision made, and retain the record along with the service bulletin or equivalent document. All records required by this section shall be retained for not less than six years.
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