Invitation to bid (itb)/Request for Quote (rfq) Form


Battery Backup System Repair



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3.3.13 Battery Backup System Repair
As Indicated in Exhibit 4, Battery Backup System may be installed or replaced. This response maintenance shall consist of installing or replacing battery backup system. This item shall be complete payment for all work required for installing or replacing battery backup system. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Battery Backup System bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the batteries, cabinet, cabinet foundation, charger/inverter, manual bypass switch, transfer relay and connecting cables if it is furnished by the Contractor.
3.3.14 Signal Insert Repair
As Indicated in Exhibit 4, install LED indications and removal of existing signal inserts. This response maintenance shall consist of installing LED indications in existing signal heads. This item shall be complete payment for all work required for installing or replacing LED Indications. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The LED Indication bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the LED Indications if they are furnished by the Contractor.
3.3.15 Vehicle Signal Heads Repair
As Indicated in Exhibit 4, re-wire and replace all associated hardware with new signal heads. This response maintenance shall consist of removing and installing new signal heads. This item shall be complete payment for all work required for installing or replacing new signal heads. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Signal Head bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Signal Heads, Back plates, brackets, or hangers if they are furnished by the Contractor.
3.3.16 Signal Field Wiring Repair
As Indicated in Exhibit 4remove and replace or install Signal Field Wiring. This response maintenance shall consist of removing and installing new signal conductor, 3-pair or any other signal related cabling. This item shall be complete payment for all work required for installing or replacing new signal wiring. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Signal Field Wiring bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Signal Field Wiring if it is furnished by the Contractor.
3.3.17 Span wire Repair
As Indicated in Exhibit 4, remove and replace or install traffic signal span wire. This includes both 3/8” signal span and 1/4” messenger cable. Work may include installing new span wire, jacking on existing signal spans, removing or relocating attachment points or adjusting the signal span. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Span Wire Repair bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Span Wire Repair.
3.3.18 Mast Arm Repair
As Indicated in Exhibit 4, remove and replace or install new mast arm assemblies. This includes mast arm extensions, mounting brackets / hardware, drilling holes for routing cabling and all associated work. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Mast Arm Repair bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Mast Arm Repair.
3.3.19 Power Connection Repair
As Indicated in Exhibit 4, power connection may be repaired, installed or replaced. This response maintenance shall consist of installing or replacing power connection. This item shall be complete payment for all work required for replacing or installing power connections. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The power disconnect box bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the power disconnect box if it is furnished by the Contractor.
3.3.20 Re-Attaching Signal Conductor Wire, Loop Lead In or Interconnect
As Indicated in Exhibit 4, Reattach signal conductor or interconnect wire to existing span wire using an approved method of attachment. This response maintenance shall consist of attaching existing conductors to existing span wire. This item shall be complete payment for all work required for attaching signal conductor or interconnect to existing span wire. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The attachment (cable ties, lashing wire, or lashing rods) bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the attachments, if it is furnished by the Contractor.


3.3.21 Pedestrian Equipment Repair
As Indicated in Exhibit 4, replace damaged or inoperative/ineffective pedestrian heads, pushbuttons, signs, pedestrian pole assemblies and/or brackets as a complete assembly. This response maintenance shall consist of removing designated pedestrian heads, pushbuttons, signs, pedestrian pole assemblies and /or brackets and replacing with a new assembly. This item shall be complete payment for all work required for removing and installing the designated pedestrian assembly. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The pedestrian assembly (Pedestrian head, pushbutton, signs, pedestrian pole, pole base, or brackets bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the pedestrian assembly, if it is furnished by the Contractor.
3.3.22 Pedestrian Signal Indications Repair
As indicated in Exhibit 4, replace Pedestrian Signal Indications. This response maintenance shall consist of removing designated pedestrian signal head indications if required and replacing with a new indication as indicated. This item shall be complete payment for all work required for removing and installing the designated pedestrian assembly. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The pedestrian indication bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the pedestrian assembly, if it is furnished by the Contractor.
3.3.23 Blank Out Sign Repair
As Indicated in Exhibit 4, replace Blank Out Signs. This response maintenance shall consist of removing designated Blank Out Signs if required and replacing with a new Blank Out Sign as indicated. This item shall be complete payment for all work required for removing and installing the designated Blank Out Sign. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Blank Out Sign bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Blank Out Sign and hanging hardware, if it is furnished by the Contractor.
3.3.24 Overhead Signs Repair
As Indicated in Exhibit 4, replace Overhead Signs. This response maintenance shall consist of removing designated Overhead Signs if required and replacing with a new Overhead Sign as indicated. This item shall be complete payment for all work required for removing and installing the designated Overhead Sign. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Overhead Sign bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Overhead Sign and hanging hardware, if it is furnished by the Contractor.
3.3.25 Wireless Communication Installation and Repair
As Indicated in Exhibit 4, install and repair Wireless Communication Assembly. This response maintenance shall include removing designated Wireless Communication Assembly if required and replacing with a new Wireless Communication Assembly as indicated. This item shall also include the new installation of Wireless Communication Assemblies. This item shall be complete payment for all work required for removing and installing the designated Wireless Communication Assembly. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The Wireless Communication bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the Wireless Communication Assembly including connecting cables, site survey, software, surge arrestor, power divider and antennae, if it is furnished by the Contractor.
3.3.26 Radar Detection System
As Indicated in Exhibit 4, the system must be capable of actual vehicle detection and per vehicle counting zones. The unit’s locations shown are approximate and may require field adjustment by contractor with the manufacturer’s guidance. The mounting height of the units will be determined in the field with the manufacturer’s recommendations. Each intersection must be a complete system, including radar unit, detector rack card, mounting hardware, cabling and other miscellaneous components to make each system operational. Each system must be equipped for Ethernet network access remotely from the GDOT traffic Management Center. The detection zones for all departure lanes called out must be on a per lane basis. (One departure lane detection zone cannot span over multiple lanes.) Pricing must include installation technical assistance from the manufacturer or qualified vendor.

3.4 Installation Services (Labor Only)
The Installation Services pay items are labor only pay items. If the department supplies material or Signal Maintenance/Upgrade Material (4.06.03) are on a task order Installation Services covers the installation cost for installing the material. Installation Services is a per hour rate that covers men, equipment, and trucks needed to complete installation.


          1. Traffic Control Requirements

The contractor will be responsible for their own traffic control. This must be included in the submitted price of your bid.

Note: IF at any time the signal is without power, there shall be an officer on hand to direct traffic.

Note: When there is an occurrence of conflicting requirements between Specifications and the MUTCD, the more stringent requirement shall control.

The Contractor may be required to submit a Traffic Interruption Report (TIR) for work that requires detours, lane closures or other traffic interruptions on the state highway system. See Section 150 of the GDOT Specifications. Contractor will be required to notify the Transportation Management Center to any changes in the construction schedule that deviate from the original TIR prior to starting any new work.



          1. Call Before You Dig

The contractor must adhere to the Call Before You Dig law by calling Georgia 811.

          1. General Specifications

  1. The contractor must verify with the Field Engineer of the placement of all signal head locations prior to installation and final acceptance.

  2. The contractor must ensure phasing in the field matches what is shown in the plans.

  3. All wiring from signal heads to the cabinet must comply with GDOT specifications section 647. Wires must also be labeled with embossed labels.

  4. The AUX file installed must match the manufactured cabinet.

  5. All old signal equipment must be returned to the maintain agencies signal shop.

  6. Ground rods must be installed for all new cabinet installations.

  7. The contractor must ensure that the R10-5A is installed so that the sign does not obstruct the view of the opposing signal heads.

  8. Signal heads must be realigned on all approaches where necessary in order to achieve propel signal head alignment.

  9. The contractor is required to raise span wire and/or attachment points on timber and strain poles as needed to achieve acceptable clearance for FYA signal heads and back plates.

  10. All D3-1 signs must be adjusted to accommodate new signal head locations. Relocate existing overhead street name signs between signal heads with a 1’ spacing when possible.

  11. The contractor must maintain the existing traffic signal during construction. The contractor cannot, at any time, cause any part of the signal operation to be inoperable. After installation, the contractor must test all new signal equipment and verify its functionality prior to operation and deactivation of existing signal equipment.

  12. When sufficient mast arm length is not provided, FYA signal heads must be installed at the end of the mast arm with subsequent signal heads installed at 8’ intervals. Align all signal heads as closely as possible to GDOT standards.

  13. GDOT encourages contractors to pre-mark and pre-drill mast arms for new 7-conductor runs prior to removing existing signal heads or installing new signal heads when possible.

  14. All abandoned holes left in mast arms must be plugged with caps to mitigate water intrusion.

  15. In mast arm locations, adjust all astro-brackets to ensure correct signal head height to 17’ clearance where possible and ensure all signal heads are level. Document and provide justification for locations where 17’ clearance is not achievable.



          1. Quality Acceptance

  1. Areas where work has been completed must be approved and accepted by the Engineer prior to any payment. At no time will payment be made for any work not yet performed. Upon submittal of the invoice the Engineer will inspect the work performed for compliance with the requirements herein.

  2. If the Contractor has not met the requirements herein, the Engineer may request that additional services be performed, additional work to be performed at no additional cost to the Department.

Appendix 1

GDOT Inspection/Compliance Form

Traffic Signal Maintenance
Inspection Location: _________________________ Date: ____________ Time: _________
Weather Conditions: ____________________________________________________________
See GDOT Traffic Signal Maintenance Services Contract for reference


Inspection Prior/During Traffic Signal Maintenance

Compliant

Non - Compliant

N/A

Comments

Traffic Control met













Supervisor on site













Adequate staffing












Dress Code including PPE met












Equipment Mechanically Worthy and/or Appropriate












Completed Work Quality Acceptance



Work completed within the allotted time frame.













All debris from the operation was removed from site.













All work was completed in a proficient and timely manner












Corrective Actions or Additional Comments (photos may be attached):
















Inspection by: __________________________________

GDOT Engineer/Designee



RTOP FYA Inspection Sheet


Intersection and Personnel Information



Description

Yes

No

N/A

Signal head height between 17’0” and 19’0”







Signals aligned & positioned as per signal plan w/ reflective backplates







Cable entry to sigal pointed in direction that cable is routed







Correct slack in cable at corners, weather heads and pull boxes







Drip loops have proper diameter and coils







Cable attached/secured to span by approved method (w/o gaps & sags)







Continuous cable runs to signals from cabinets







Signals attached as per signal plan/notes







Mainline: Date:

Cross Street: Inspector:

Intersection Work #: Contractor:






Description

Yes

No

N/A

Mounted in correct location







Mounted with correct QPL approved bracket








Signals

SIGNS



Striping



Description

Yes

No

N/A

Installed as per signal plan







Eradicated as per signal plan by approved method







Description

Yes

No

N/A

New cables are landed and secured correctly







New cables are labeled correctly







Signal monitor checked and conflicts verified







AUX file manufacturer same as cabinet manufacturer







Color codes used for cables are correct








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