address code 75 for entrance and separation x-rays, and
address code 85 for in-service interim x-rays.
Note: In-service interim x-rays are retained for only five years from date of exposure.
III.iii.2.J.7.d. Address Codes for Other Types of Service Information
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Type of Record
Address Code
Information on
readjustment pay
severance pay, not released from TDRL
separation pay
allowance, and
allotment.
Note: Records are destroyed six years and three months after separation or the death of a member.
For personnel separated or deceased
before 06/01/1951, use address code 16, and
on or after 06/01/1951 use address code 25.
Military retired pay information
35
SBP information
17
Verification of in-service stressors (claimed by Veterans seeking service connection for PTSD)
55
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
address codes for other types of service information.
Change Date
June 1, 2015
III.iii.2.J.8.a. Address Codes for Service Information
The table below lists the service history, service circumstances, and corresponding address codes to use to obtain the following for officers and enlisted personnel:
Separated from active duty before 01/01/1998 with a Reserve obligation
Assigned to a unit
Assigned Unit
Separated from active duty before 01/01/1998 with a Reserve obligation
After Reserve obligation ends
13
Separated from active duty with Reserve obligation on or after 01/01/1998
Inactive or not assigned to a unit
42
Separated from active duty with Reserve obligation on or after 01/01/1998
Assigned to a unit
42/Assigned Unit
Separated from active duty with Reserve obligation on or after 01/01/1998
After Reserve obligation ends
41
TDRL
All
41
III.iii.2.J.8.b. Address Codes for Medical and Dental Records
The table below lists the service history, service circumstances, and the corresponding address codes to use to obtain medical and dental records for officers and enlisted personnel.
Service History
Service Circumstances
Address Code
Separated with no Reserve obligation before 01/31/1994
Disability severance pay for members discharged from active duty
45
Marine Corps unit records for the Vietnam Era and Korean Conflict (Records are used for the purpose of verifying in-service stressors alleged by Marine Corps Veterans seeking service connection for PTSD.)
Virtual VA
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
9. Address Codes for Coast Guard Service Records
Introduction
This topic contains information on the appropriate address codes to use to obtain Coast Guard records, including
address codes for service information
address codes for service treatment and dental records, and
address codes for other types of service information.
Change Date
July 27, 2015
III.iii.2.J.9.a. Address Codes for Service Information
The table below lists the service history, service circumstances and corresponding address codes to obtain the following for officers and enlisted personnel with service in the U.S. Coast Guard (USCG):
personnel records
facts and circumstances surrounding an other-than-honorable discharge, including
Board of Officers proceedings, and
investigations and information concerning all courts martial
pay grade, and
travel time.
Service History
Service Circumstances
Address Code
Separated with no Reserve obligation by
discharge
retirement, or
death
All
13
Retired Reservists who are under age 60
All
51 (CGPC-ADM-3)
Retired Reservists who are 60 or older
All
13
Separated from active duty with Reserve obligation
Inactive or not assigned to unit
51 (CGPC-RPM)
Separated from active duty with Reserve obligation
Assigned to active unit
Assigned Reserve Unit
TDRL
All
51 (CGPC-ADM-3)
III.iii.2.J.9.b. Address Codes for Service Treatment and Dental Records
Beginning September 1, 2014, the USCG stopped sending paper STRs to RMC and began digitizing these records. On June 1, 2015, the USCG began uploading their digitized STRs into the Department of Defense’s (DoD’s) Healthcare Artifacts and Image Management Solution (HAIMS).
The Veterans Benefits Management System (VBMS) automatically generates a USCG STRs request for members with release dates of September 1, 2014, or later.
The table below lists the service history, service situations, and the corresponding source to obtain service treatment and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Discharged, retired or deceased, with no Reserve obligation
Prior to 05/01/1998
13
Discharged, retired or deceased, with no Reserve obligation
On or after 05/01/1998 but prior to 09/01/2014
RMC
Discharged, retired or deceased, with no Reserve obligation
On or after 09/01/2014
VBMS/HAIMS interface
Notes:
If the STRs are not received from the VBMS/HAIMS interface within 45 days from the service member’s date of separation/retirement
submit a PIES request using code O99 with the message
“The STR has not been received from HAIMS within 45 days. Please contact the CG Central Cell to locate the STR and upload into HAIMS”, and
self-address the PIES request to address code 7 under the CG tab.
The VA Liaison Office (VALO) GR5 Team will contact the USCG for the STRs.
Separated with Reserve obligation
Inactive or not assigned to unit
51
(CGPC-RPM)
Separated with Reserve obligation
Assigned to active unit
Submit a PIES request using code RV1, and
self-address the PIES request to address code 7 under the CG tab.
Note: The VALO GR5 Team will contact the USCG for the STRs for individuals separated/retired from the USCG Reserves on or after 09/01/2014, if the STRs were not received from the VBMS/HAIMS interface within 45 days from the date of separation/retirement.
Separated/retired from the USCG Reserves
On or after 09/01/2014, with STRs not received from the VBMS/HAIMS interface within 45 days from the date of separation/retirement
TDRL
All
51
(CGPC-ADM-3)
III.iii.2.J.9.c. Address Codes for Other Types of Service Information
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Type of Record
Address Code
Information on
readjustment pay
severance pay
separation pay
service pay
military retired pay
allowances, and
allotments
52
X-ray (retained five years beyond year of exposure, then destroyed)
85
Verification of in-service stressors (claimed by Veterans seeking service connection for PTSD)
Defense Personnel Records Information Retrieval System
(DPRIS)
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
This topic contains information on the appropriate address codes to use to obtain Merchant Marine records, including
address codes for service personnel records, and
procedures for requesting STRs.
Change Date
June 1, 2015
III.iii.2.J.10.a. Address Codes for Service Personnel Records
For service, travel time, pay grade and other statistical information for Merchant Mariners employed by the War Shipping Administration or Office of Defense Transportation or their agents, and documented by the U.S. Coast Guard or Department of Commerce, use address code 52.
Reference: For more information on how to obtain service records for Merchant Marine service for an individual who served as a civil servant with the U.S. Army Transport Service, later re-designated U.S. Army Transportation Corps or the Naval Transportation Service, see M21-1, Part III, Subpart iii, 2.F.3.
