-14. Maintenance of Course Records

Records and backed-up files from all MTN sponsored training must be stored at the TS for three years. Training sites with satellite units must devise a records storage plan acceptable to both the TS and the satellite units and includes the following:

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  Original course records to include annual and semi-annual reports are maintained for at least three years by the TS. These records will be available at one location during any TS review or site visit.
  
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  Any record copies or summaries provided to the TS in lieu of the originals must be maintained by the TS for the three years.
  
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  The MTN will maintain all annual reports for a minimum of three years. Local training sites are no longer required to maintain records for greater than three years.
  
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  If a satellite is closed, the TS will assume responsibility for maintaining all satellite records to comply with the three year requirement.
  

Lost cards and card replacement: To obtain and/or replace a lost MTN course completion card the individual will be issued a replacement card only by the MTN-affiliated site where the training was received. Cards due to expire within four months will not be replaced with a new card. TS can issue a temporary approval letter that can be utilized locally. A new card will be issued upon course completion.

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  Falsification of class records
  
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  Non-adherence to MTN and/or AHA guidelines and curricula
  
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  Producing or issuing non-AHA/MTN course completion cards
  
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  Continued instruction that is inconsistent with AHA standards for the course/program after remediation by the TS, MTN staff, or NF
  
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  Using non-AHA examinations, mishandling or breaching security of AHA exams
  
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  Teaching/proctoring courses outside of the instructor’s discipline
  
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  Teaching without current certification for the specific course (instructors must meet all qualifications to teach within their discipline)
  
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  Inappropriate activities, language, harassment, or conduct during courses or directed toward other instructors, students, or TS staff.
  

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  The MTN Director is the approval authority in the revocation of an instructor's teaching credentials (wallet card).
  
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  If an instructor card is revoked, a provider card is issued by the responsible TS, unless the instructor obtained the provider card without meeting the curriculum requirements, i.e., not completing all required skills and tests or cheating.
  
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  A memorandum outlining the revocation action is placed in the instructor’s TS folder and a copy is forwarded to the MTN along with a copy of the revoked instructor card. Instructor cards must be returned to the responsible TS for destruction.
  

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  Participants must present a valid BLS HCP online renewal certificate and valid BLS HCP wallet card in order to enroll in the psychomotor skills evaluation.
  

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  Students are required to complete the skill check within 30 days of completing the online didactic portion and printing of their certificate. The TS will make every effort to complete the skills check in a timely fashion and have the flexibility to conduct the skill check in a manner that best fits their facility and resources. In general there are two approaches:
  

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  Skills check during a traditional classroom based BLS HCP course. In this approach add the BLS HCP online (OL) student(s) to the course roster and annotate “OL” for BLS HCP online in the “written exam” column of the MTN BLS PCR. Document the outcome of the skills check in the “skills and evaluation stations” column. Attach a copy of the BLS HCP online certificate that confirmed the student(s) completed the computer-based portion to the MTN BLS PCR.
  

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  Stand alone skills check. In this case the TS will generate a MTN BLS PCR. Complete the grade report and attach BLS HCP Online certificate(s) as described above. Rather than creating a separate PCR on each day that skills checks occur, the TS may accomplish one PCR that includes all skills checks in a calendar month. Remember to add every instructor to the instructor roster. Monthly BLS HCP online PCRs must be closed out at the end of each calendar month.
  

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  Training sites will issue an MTN BLS HCP course completion card to eligible students who successfully complete the skill assessment.
  

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  Additional guidance for the student practice (Part 2) and testing (Part 3) can be found in the instructor manual.
  

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  Participants must present a valid AHA Heartcode ACLS Part 1 online renewal certificate and valid ACLS and BLS HCP wallet cards in order to enroll in the psychomotor skills evaluation. Individuals whose card has expired between the time of online completion and skills evaluation will be allowed to complete the skills check.
  
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  Students are required to complete the skills check within 30 days of completing the online didactic portion and printing of their certificate. Training sites will make every effort to complete the skills check in a timely fashion and have the flexibility to conduct the skill check in a manner that best fits their facility and resources. In general there are two approaches:
  

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  Skills check during a traditional classroom based ACLS course. In this approach add the Heartcode ACLS Part 1 online student(s) to the course roster and annotate “OL” in the “written exam” column of the MTN ACLS PCR. Document the outcome of the skills check in the “skills and evaluation stations” column. Attach a copy of the Heartcode ACLS Part 1 online certificate that confirmed the student(s) completed the computer-based portion to the MTN ACLS PCR.
  

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  Stand alone skills check. In this case the TS will generate a MTN ACLS PCR. Complete the grade report and attach the Heartcode ACLS Part 1 online certificate(s) as described above. Rather than creating a separate PCR on each day that skills checks occur, the TS may complete one PCR that includes all skill checks in a calendar month. Remember to add every instructor to the instructor roster. Monthly Heartcode ACLS Part 1 PCRs must be closed out at the end of each calendar month.
  

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  TS will issue an MTN ACLS wallet card to students who successfully complete the skill assessment.
  

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  Additional guidance for the Heartcode ACLS student practice Part 2 and testing Part 3 can be found in the instructor manual.
  

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  Participants must present a valid Heartcode PALS Part 1 online Renewal certificate and valid PALS and BLS HCP wallet cards in order to enroll in the psychomotor skills evaluation. Individuals whose card has expired between the time of online completion and skills evaluation will be allowed to complete the skills check.
  

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  Students are required to complete the skills check within 30 days of completing the online didactic portion and printing of their certificate. Training sites will make every effort to complete the skills check in a timely fashion and have the flexibility to conduct the skills check in a manner that best fits their facility and resources. In general there are two approaches:
  

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  Skills check during a traditional classroom based PALS course. In this approach add the Heartcode PALS Part 1 online student(s) to the course roster and annotate “OL” in the ‘written exam” column of the MTN PALS PCR. Document the outcome of the skills check in the “skills and evaluation stations” column. Attach a copy of the Heartcode PALS Part 1 online certificate that confirmed the student(s) completed the computer-based portion to the MTN PALS PCR.
  

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  Stand alone skills check. In this case the TS will generate a MTN PALS PCR. Complete the grade report and attach the Heartcode PALS Part 1 online certificate(s) as described above. Rather than creating a separate PCR on each day that skills checks occur, the TS may complete one PCR that includes all skills checks in a calendar month. Remember to add every instructor to the instructor roster. Monthly Heartcode PALS Part 1 PCRs must be closed out at the end of each calendar month.
  

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  TS will issue an MTN PALS wallet card to students who successfully complete the skills assessment.
  

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  Further guidance for the Heartcode PALS student practice Part 2 and testing Part 3 can be found in the instructor manual.
  

Additional Computer Based Training: The MTN will issue written guidance as to the reporting procedures and applicability of each program when additional training becomes available. In the absence of written guidance, contact the respective MTN Program Manager for guidance.

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  The course instructor(s) must be a current MTN/AHA recognized instructor. Specialty Faculty with expertise in a particular content area may assist MTN/AHA instructors in advanced life support courses. Any courses conducted with the assistance of an expired instructor will be considered null and void and all personnel having attended will be required to attend a course at a later date. All cards issued will be voided and collected by the Program Administrator and/or Program Director.
  

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  The course must be taught according to the guidelines and core curriculum set forth in the most current editions of the AHA course textbook(s) and/or Instructor Manuals.
  

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  Each student must have the current appropriate course textbook readily available for individual use before, during, and after the course.
  

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  The most current edition of AHA course materials, videos, and exams must be used.
  

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  A MTN approved course evaluation must be used in each MTN/AHA course to obtain feedback from students on course content and instructors.
  
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  After successful course completion, the appropriate MTN/AHA course card or certificate of training (as appropriate) will be issued.
  

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  The following guidelines apply to provider course faculty:
  

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  MTN/AHA courses must be taught by AHA instructors with current instructor status in their specific discipline.
  

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  Specialty Faculty (e.g., an anesthesiologist who teaches airway management) may assist in teaching advanced-level courses (ACLS, PALS, and PEARS) at the discretion of the Program Director. They must hold current provider status in the discipline being taught. They do not test students or participate in the testing process. Refer to the applicable instructor manual.
  

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  Specialty Faculty do not count in the required student-to-instructor ratio as outlined in the appropriate instructor manual.
  

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  The Program Director is responsible for monitoring Specialty Faculty in every course in which they teach to ensure they follow AHA guidelines.
  

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  An AHA Instructor of the appropriate discipline must conduct the formal assessment and testing of students.
  

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  Administer these tests as designated and outlined in the applicable curriculum, without
  

purpose of the evaluation and the student’s confidence in his or her ability to perform the required skill.

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  Use the skills test sheets as described in the curriculum. Completed sheets for students who haven’t succeeded in performing the skill will be kept in the course file.