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FRM Financial Closure Financial Closure of Development Projects Operational Guidelines

Process IP Reconciliation/Grant Consolidation Change of the PR /Transition from Global Fund Financing

1. IP Reconciliation –The IP reconciliation refers to when TGF grant transitions from one IP to the next with the same Principal Recipient (PR).

2. Grant Closure means the grant ends due to one of the following reasons:

a. Change of the PR: a decision is taken by the Country Coordinating Mechanism (CCM) and/or TGF to change the PR;
b. Transition from Global Fund Financing: TGF or the country decides to end Global Fund financing for one or all disease components; or
c. Grant Consolidation: a decision is taken by the CCM and/or TGF to consolidate several grants with the same PR into one grant managed by that PR.

Detailed guidance on the different types of closures and the procedures are available in the UNDP-Global Fund and Health Implementation Guidance Manual and TGF Operational Policy Manual section on Operational Procedures on Implementation Period Reconciliation and Grant Closure. TGF issues a Guidance Letter on IP Reconciliation or Grant Closure at least six months before the IP end date to ensure timely and orderly closure. Below is a summary of the different grant closure and Atlas project closure processes:

Process	IP Reconciliation/Grant Consolidation	Change of the PR /Transition from Global Fund Financing
Plan Closure – 6 months before IP end date	Financial Obligations not likely to be delivered by the IP end date should be included in the grant budget for the next IP.	Agree on a grant closure plan and budget, lists of remaining grant assets and inventory of health products, and a disposal plan. This is formalized through an Implementation Letter (IL) for grant closure signed by UNDP and TGF.

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