Finalize closure –
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CO submits to TGF the Financial Closure Report (FCR) 45 days after the end of the six-month period after the IP end date
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Support the validation by TGF /LFA of the FCR, health products and assets transfer documents.
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After validation of the FCR, TGF will confirm the final in-country cash balance to be transferred from the closing output to the new output created for the new IP. The CO should process a GLJE to transfer the cash balances to the new output with UNDP using account 51035 and in exceptional circumstances, any cash balances with SRs to use advance account 16005 (Govt, NGOs) / 16010 (UN Agencies).
Upon request from the GF, the final cash balance can be refunded to the Global Fund.
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After validation of the FCR, TGF will confirm the final cash balance to be refunded to the GF.
Process the refund of the unspent cash balance including interest earned after final reporting as requested by the GF by 31 August of the year following the grant closure date.
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After the transfer of the in-country cash balances to the new output and confirmation by UNDP, TGF will issue an IL to deduct the grant amount for the next IP by the amount of in-country cash balances transferred. The CO should then financially close the output in Atlas
In some instances, UNDP and TGF may agree to return to the TGF the in-country cash balances in which case, the procedures for processing a refund to the donor through the GSSU should be followed without any adjustment to the grant amount for the next IP.
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TGF will issue a Grant Closure Notification Letter to confirm that all the grant closure requirements have been fulfilled including an acknowledgment of receipt of the refund from UNDP.
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