Definitions of accident, incident and occurrence

12.1Definitions of accident, incident and occurrence

means an occurrence associated with the operation of an aircraft, which takes place between the time any person boards the aircraft with the intention of flight until such time as all such persons have disembarked in which:

a person is fatally or seriously injured as a result of:

being in the aircraft, or,

direct contact with any part of the aircraft, including parts which have become detached from the aircraft, or,

direct exposure to jet blast,

except when the injuries are from natural causes, self- inflicted or inflicted by other persons, or when the injuries are to stowaways hiding outside the areas normally available to the passengers and crew; or

the aircraft sustains damage or structural failure which adversely affects the structural strength, performance or flight characteristics of the aircraft, and would normally require major repair or replacement of the affected component, except for engine failure or damage, when the damage is limited to a single engine, (including its cowlings or accessories), to propellers, wing tips, antennas, probes, vanes, tires, brakes, wheels, fairings, panels, landing gear doors, windscreens, the aircraft skin (such as small dents or puncture holes) or minor damages to main rotor blades, tail rotor blades, landing gear, and those resulting from hail or bird strike, (including holes in the random); or

the aircraft is missing or is completely inaccessible

Incident

Incident means an occurrence, other than an accident, associated with the operation of an aircraft.

Serious Incident

an incident involving circumstances indicating that an accident nearly occurred

Occurrence

means any safety-related event which endangers or which, if not corrected or addressed, could endanger an aircraft, its occupants or any other person and includes in particular an accident or serious incident;

For a list of examples of reportable occurrences, see EASA AMC 20-8.

12.2Forms to be used

12.3Reporting of accidents, incidents and occurrences

The operator shall submit a detailed consecutive report within 14 days on request by the authority.

[Contact details of the Operator’s Competent Authority]

The reports shall contain:

name and sojourn of the reporting person,

location and time of the accident or the serious incident,

make, type, call sign or tail number of the aircraft involved

aircraft operators name,

nature of the flight, departure and destination airport,

name of Pilot-in-Command,

number of crew and passengers,

details of personal injuries and/or extend of damage,

details of dangerous goods, if applicable,

representation of the accident or the serious incident.

A copy of the filed report forms will be transmitted to the NPFO and Compliance and Safety Manager for evaluation and possibly activation of the Emergency Response Plan.

Incidents and occurrences shall be reported as soon as possible to the NFPO in verbal form bearing in mind that, after review and evaluation of the event, a report has to be filed within 72 hours of the incident /occurrence and sent to the aforementioned competent authority.

ATS related reports shall be filed to [the Operator’s Competent Authority – contact details].

A copy of the report will be forwarded to the NPFO and the Compliance and Safety Manager.

12.3.1Verbal notification of incidents to ATS

In the event of Air misses/near misses; dangerous proximity of two aircraft, in the course of which at least one aircraft was operated according to IFR and a diversionary manoeuvre was necessary or would have been appropriate in order to avoid a collision or a dangerous situation or any other ATS related issue, it is recommended to send the competent ATS unit beforehand a corresponding report via radio without delay.

If the crew realizes a potential bird hazard, a dangerous goods incident or any other hazardous condition they are encouraged to report to ATS via radio.

12.3.2Written reports of incidents to ATS

After the landing, the report transmitted via radio should be confirmed in writing as quickly as possible in order to help contribute to a more objective finding of the causes by reporting additional, important or corrective details, if necessary

12.4Operator internal reporting procedures

Any personnel involved in the operation of a flight shall report immediately to the Pilot-in-Command of any incident that has endangered or may have endangered the flight and provide all relevant information.

12.5Preservation of Flight-Data and Cockpit-Voice Recordings

(Ref. NCC.GEN.145)

Following an accident, a serious incident or an occurrence identified by the investigating authority, the operator of an aircraft shall preserve the original recorded data for a period of 60 days or until otherwise directed by the investigating authority.

The need for removal of the recorders from the aircraft is determined by the investigating authority with due regard to the seriousness of an occurrence and the circumstances, including the impact on the operation.

If an accident has occurred, [Operator’s name] will take every measure to ensure that the Flight Data Recorder (FDR) and the Cockpit Voice Recorder (CVR) will not be powered-on until the representative of the competent authority has accessed the devices.

The crew or a maintenance representative is advised to pull and safeguard the respective circuit breakers to prevent compromising the data due to an inadvertent power-on of the ship.

If, following an incident or occurrence, a report has been filed to the competent authority, [Operator’s name] will assure that the aircraft involved will not accumulate more than 20 hours under electrical power since the time when the event has been taken place according to the report of the crew.

During this time, the circuit breaker of the CVR has to be pulled and safeguarded by the crew and the operation of the aircraft has to be according to the provisions of the MEL.

If the competent authority or one of its representatives requires
securing of the data within that flight time, the devices will be made available to the
competent authority for data download immediately following their request.

Use of FDR recordings

The FDR recordings must not be used for purposes other than for the investigation of an accident or incident subject to mandatory reporting except when such records are:

Used for airworthiness or maintenance purposes only;

De-identified; or

Crew has granted written permission and

disclosed and secure procedures

Use of CVR recordings

The CVR recordings may not be used for purposes other than for the investigation of an accident or incident subject to mandatory reporting except with the consent of all crewmembers concerned.

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