Office 365: Everything You Wanted to Know How to Use this Document?
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- Navigate this page:
- Next Generation Sync Client for Windows and Mac
- New and Upcoming features
- Better previews and thumbnails
- Access all your Office 365 files through the OneDrive browser experience
- Download multiple files as a .zip file
- Extending the Scan function to handle multiple photos
- Understand the reach and impact of your work
- New deeper Office 2016 integration
- Per-user controls for OneDrive
- Dedicated admin console for OneDrive
- Options to secure OneDrive
- OneDrive for Business usage reports
- Migrate files from on-premises OneDrive in SharePoint 2013
OneDrive for Business (OneDrive)Store your files with the industry leader in enterprise-grade software, not a startup or consumer-focused company. OneDrive for Business is a place where you can store, sync, and share your work files. OneDrive lets you update and share your files from anywhere and work on Office documents with others at the same time. FeaturesSave your work files to OneDrive for Business so they're always with you
Get work done together with anyone at any time
Storage plansOffice 365 customers on our premium Enterprise, Government and Education plans will receive OneDrive for Business unlimited storage. Specifically, this includes unlimited storage for individuals in organizations with more than five people subscribing to one of the following plans:
Note: Customers on all other Office 365 Enterprise, Business and standalone plans that include OneDrive for Business will continue to receive 1 TB of storage per user. Modern AttachmentsIn Outlook 2016 you can easily attach documents you most recently worked on to your emails from the Insert tab. When you attach files from OneDrive for Business or SharePoint Online, you can share them as View only, or give the recipients Edit permissions, which helps them collaborate easily on one copy that everyone works on.
Manage the items attached to an email After you've attached an item, select the drop-down menu next to the attachment to take other actions, such as Open, Remove, Print and so on. If you've attached a file from a shared location, you can also choose:
Next Generation Sync Client for Windows and Mac
Setup Guidance Step-by-step guidance for IT administrators to deploy the OneDrive for Business Next Generation Sync Client to your organization is available for both Windows and Mac OS X. For users who want to set up Next Generation Sync Client on their own there are setup guides for Windows and Mac OS X.
New and Upcoming featuresInformation in this section is based on blog post: Major OneDrive updates at Ignite 2016 include SharePoint Online sync preview. Powerful new sync optionsPublic preview of a single sync experience for all your files in Office 365, across OneDrive and SharePoint has been announced. Refer to Get started syncing SharePoint sites with the new OneDrive sync client – Preview article.
Better previews and thumbnailsOneDrive offers deep integration with Office Online, so you can view, edit and create Office files from any browser. There are times you want to view other types of files in the browser without downloading them. Rich previews for your most commonly used business file types are being enabled (rolling out before the end of 2016). 
Without leaving OneDrive, you will be able to preview Adobe files, including Illustrator (.ai), Photoshop (.psd) and Encapsulated PostScript (.eps). Email files (.msg and .eml), almost all photo files (including many RAW formats) and streaming video are also supported. Additionally, most of these file types now have high resolution thumbnails in the folder’s tile view. 
Access all your Office 365 files through the OneDrive browser experienceOur mission is to enable you to work with all your Office 365 files wherever you are. We’re releasing an update to the OneDrive browser experience that enables you to access, edit and share all files and folders in SharePoint Online that you own or follow. Combined with the single experience in mobile apps and sync, you have one consistent way to work with the Office 365 files you care about. 
We’ll start rolling this out to First Release customers in the coming months, and rollout to all customers will be complete in the first quarter of 2017. Download multiple files as a .zip fileIn the OneDrive browser experience, you can select multiple files and folders and download them in a .zip file. This update is rolling out before end of 2016. Keep informed with mobile notificationsFor iOS or Android users, we’ve added notifications when a colleague shares a file with you. You can now open the file directly from the notification. Extending the Scan function to handle multiple photosEarlier this year we released the Scan function on Android, which enables you to take single photos that are then converted to PDF files and uploaded to OneDrive. We’ve now expanded this allow you to add multiple photos and combine them in the one PDF file. Now you can scan your multi-page expense receipt or extensive notes across multiple whiteboards into a single PDF that’s uploaded and stored in OneDrive. This feature will be rolling out to iOS in the coming weeks. Understand the reach and impact of your workWhen you copy from OneDrive to SharePoint your file becomes accessible and discoverable by your team. On iOS, you can see over time how many people have discovered and viewed your files. This provides simple insight into the impact of your work. 
We’ll add this capability to Android and Windows in future updates. New deeper Office 2016 integrationIn the top right of the Office 2016 ribbon, you can see (available in First Release) the users who are currently editing the file and launch Skype for Business to converse in real-time. You can also share the file, see the history of all activity on the file as well. 
Being able to share with others and getting a snapshot of what is going on with your file without having to jump out of the Office app are big time-savers. Additionally, when you click the File tab to open a file, you’ll notice now that in addition to having access to files you recently accessed in OneDrive and SharePoint Online, you can now also access files most recently shared with you. The result is simple: access to all the files you’re working with on any device.
Key features by section include:
Options to secure OneDriveControl provisioning of OneDrive OneDrive for a user is created when they click on OneDrive tile or access the service first time. Their ability to create OneDrive site is governed by the create personal site permission in SharePoint Online. By default, the permission is assigned to all users. If your Organization is looking for a phased rollout then you can create specific user groups and assign the create personal site permission to them.
SharePoint Online administrator can use PowerShell cmdlets to enable the OneDrive for Business sync client from only the domains present in the safe recipients list. For more information, read Use Windows PowerShell cmdlets to enable OneDrive sync for domains that are on the safe recipients list. After that, if the version of sync client on a user’s PC is earlier than 15.0.4693.1000, sync client is considered outdated and user will not be able to sync documents.
At a tenant level, administrators can configure external sharing by using either the Allow List or Deny List feature. Administrators can limit sharing invitations to a limited number of email domains by listing them in the Allow List or opt to use the Deny List, listing email domains to which users are prohibited to extend invitations. 
Additional parameters have been added to the PowerShell cmdlet, Set-SPOTenant, to allow configuration of restricted domains using PowerShell. All external sharing invitation emails will blind copied to set mailboxes using BccExternalSharingInvitations and BccExternalSharingInvitationsList parameters.
To discourage users from sharing files from their OneDrive with everyone in the Organization, hide “Everyone”, “All Users” and “Everyone except External Users” groups in the people picker. The Parameters to configure in the PowerShell cmdlet - Set-SPOTenant are ShowAllUsersClaim, ShowEveryoneClaim and ShowEveryoneExceptExternalUsersClaim.
When required, block syncing of certain file types using the new sync client. For e.g. sync of .pst and .mp4 can be blocked as all emails should in EXO mailbox and videos should be in O365 Videos service Or, just to conserve bandwidth consumption. The Parameters to configure in the PowerShell cmdlet - Set-SPOTenantSyncClientRestriction is ExcludedFileExtensions.
Office 365 Audit log search and Management Activity APIs enable monitoring of user activities on OneDrive and also integrate them with existing SIEM tool in your Organization. Refer to the Audit log search section later in this document. Configure usage or anomaly based alerts Office 365 Advanced Security Management enables you to set up anomaly detection policies, so you can be alerted to potential breaches of your network. For example, you can be alerted to impossible travel scenarios, such as if a user signs in to the service to check their mail from New York and then two minutes later is downloading a document from OneDrive in Tokyo. Advanced Security Management also lets you set up that can track specific activities. With out-of-the-box templates like Mass download by a single user, IT can easily create policies that flag when someone is downloading an unusually large amount of data. Alerts can also be for multiple failed sign-in attempts or signs in from a risky IP address.
Intune MAM, part of Enterprise Mobility + Security (EMS) suite, provides ability to manage OneDrive mobile app and disable user’s ability to copy-paste corporate content from their OneDrive to a non-managed/consumer app. Configure Conditional Access Azure AD Premium, part of Enterprise Mobility + Security (EMS) suite, provides Risk-based conditional access through an intelligent assessment of granting or blocking access to OneDrive. For e.g. access to OneDrive can be blocked is the user is using non-managed device. Additional Administrative settings for the sync client A variety of OneDrive and OneDrive for Business settings can be centrally administered through group policy. The group policy objects are available as part of the OneDrive Deployment Package. The following User Configuration group policies are available:
The following Computer Configuration group policies are available:
For more information, refer to Administrative settings for the new OneDrive sync client support article. OneDrive for Business usage reportsThe new Office 365 Reports dashboard shows you the activity overview across the Office 365 products in your organization. The OneDrive card on the dashboard gives you a high-level view of the value you are getting from OneDrive in terms of the total number of files and storage used across all the OneDrive accounts in your organization. You can then drill into it to understand the trends of active OneDrive accounts, how many files are users interacting with as well as the storage used. It also gives you the per OneDrive account details. You can get a view into OneDrive for Business usage by looking at the Sites, Files, and Storage views. 
Refer to: Activity Reports in the Office 365 admin center and Office 365 Reports in the new Admin Center - OneDrive for Business usage articles for more details. Migrate files from on-premises OneDrive in SharePoint 2013After you connect your SharePoint Server 2013 on-premises users to OneDrive for Business in Office 365, the first step is planning how your users will move their files to the cloud. There are two ways in which you can plan to migrate your users’ files from their on-premises SharePoint Server 2013 OneDrive for Business document libraries to OneDrive for Business in Office 365:
For more details, read the Migrate OneDrive for Business document library files from on-premises SharePoint 2013 to Office 365 article. Scenarios
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