Define here what will be the scope of the ATO safety management system.
In which area of activities of the ATO it will be active (Administrative, training, FSTD, maintenance,…).
Yes
It can be the case that parts of the scope are already covered by an SMS of a third party (i.e. maintenance). It is therefore suitable to define how deep the ATO SMS will go.
38
Safety policy and objectives.
ORA.GEN.200(a)(2)
38.01
The overall philosophies and principles of the organisation with regard to safety endorsed by the accountable manager.
Yes
This safety policy should explain how the senior management will promote the safety policy throughout the organisation, provide necessary human and financial resources for its implementation and establish safety objectives and performance standards.
38.02
Define the organisation’s safety objectives and performance standards.
Yes
See AMC1 ORA.GEN.200(a)(2) and GM1 ORA.GEN.200(a)(2).
38.03
Commitment from the management that a “no blame” culture is in place.
Yes
38.04
Define the “just culture” approach.
Yes
Explain how the ATO will assess if an incident/accident was a sabotage, intentional violation, reckless conduct or human error/no blame error (decision tree).
38.05
Define the means to promote the safety policy to all personnel.
Yes
39
Lines of responsibility and accountability regarding safety.
ORA.GEN.200(a)(1)
39.01
Define lines of responsibility and accountability throughout the organisation, including a direct safety accountability of the accountable manager.
Yes
Attest the safety accountability of the accountable manager or give the reference to the OM item 10.
40
Safety manager (SM).
ORA.GEN.200(a)(1)
40.01
Who is the safety manager.
Yes
40.02
Define his responsibilities and functions.
Yes
40.03
Define how he will comply with the requirements of such responsibilities/functions.
Yes
See AMC1 ORA.GEN.200(a)(1).
41
Safety review board (SRB).
ORA.GEN.200(a)(1)
41.01
Define the SRB members.
41.02
Define the responsibilities and functions within the SRB of each member.
41.03
Explain how the SRB will comply with his mission.
See AMC1 ORA.GEN.200(a)(1)-(b)(3) and (c).
41.04
Define the planning of the SRB meetings.
42
Safety action group (SAG).
ORA.GEN.200(a)(1)
42.01
Define any needed SAGs members.
Depending on the scope of the organisation, several SAGs might be needed (i.e. Operations, maintenance, training)
42.02
Define SAGs members.
42.03
Define the responsibilities and functions within SAGs of each member.
42.04
Explain how the SAG will comply with his mission.
See GM2 ORA.GEN.200(a)(1)-(c),(d) and (e).
42.05
Define the planning of the SAGs meetings.
43
Identification of safety hazards.
ORA.GEN.200(a)(3)
43.01
Define or give the reference of the identification of safety hazards procedure.
Yes
See AMC1 ORA.GEN.200(a)(3)-(a).
This procedure should include at least the following :
Define who may identify any safety hazard.
Explain how those persons may report any identified safety hazard.
Define who is in charge to collect identified safety hazards reports.
Define how it is reported to the safety manager.
Define how identified safety hazards are recorded (Form to be used)
44
Risk assessment process.
ORA.GEN.200(a)(3)
44.01
Define or give the reference of the process in place within the organisation to analyse and assess the identified risks.
Yes
See AMC1 ORA.GEN.200(a)(3)-(b).
This procedure should include at least the following :
Define who may assess a safety hazard.
Define which method will be used to assess a safety hazard in terms of likelihood, severity and tolerability.
Define how a feedback will be provided (i.e. to the reporter).
Define how the assessment is recorded (Form to be used).
45
Risk mitigation process.
ORA.GEN.200(a)(3)
45.01
Define or give the reference of the process in place within the organisation to mitigate the identified risks.
Yes
See AMC1 ORA.GEN.200(a)(3)-(b).
This procedure should include at least the following :
Define who can elaborate a mitigation measure
Explain how the mitigation measure will be implemented in the safety action planning
Explain how the mitigation measure will be communicated.
Define how a risk mitigation measure is recorded (Form to be used).
46
Safety action planning.
ORA.GEN.200(a)(3)
46.01
Define the planning of all safety actions that the ATO management chooses to perform or give the reference to the document/software providing that information.
Yes
47
Safety performance monitoring and measurement.
ORA.GEN.200(a)(3)
47.01
Define or give the reference of the process in place within the organisation to verify the safety performance and measurement in comparison to the safety policy and objectives.
Yes
See AMC1 ORA.GEN.200(a)(3)-(d).
47.02
Define when this process will be performed and by who.
47.03
Define how it will be reported and by who.
48
Continuous improvement.
ORA.GEN.200(a)(3)
48.01
Define how the organisation will achieve continuous improvement of its safety performance.
See AMC1 ORA.GEN.200(a)(3)-(f).
49
Incident investigation and reporting - Internal safety investigation.
ORA.GEN.200(a)(3)
49.01
Define or give the reference of the process managing internal safety investigations.
Yes
See AMC1 ORA.GEN.200(a)(3)-(c).
This procedure should include at least the following :
Define who can perform internal safety investigations.
Define when such investigations shall take place.
Define the scope of those investigations.
Define how such investigations must be reported.
50
The Emergency Response Plan (ERP).
ORA.GEN.200(a)(3)
50.01
Define the organisation ERP.
Yes
See AMC1 ORA.GEN.200(a)(3)-(g).
51
Management of change (MOC).
ORA.GEN.200(a)(3)
51.01
Define or give the reference of the process in place within the organisation to cope with safety risks related to an external or internal change.
Yes
See AMC1 ORA.GEN.200(a)(3)-(e).
This procedure should include at least the following :
Define the type of changes that should be assessed (i.e. new training location, new type of aircraft and change of a post holder).
Define who can take part of that assessment.
Define how the assessment will be performed.
Define how the result will be communicated and to who.
52
Training on safety.
ORA.GEN.200(a)(4)
52.01
Define the training over safety for every category of personnel and for the candidates.
Yes
52.02
Define how the safety training will be performed (self-instruction via media, classroom training, e-learning, etc…)recorded and stored.
Yes
52.03
Define how the safety training will be recorded.
Yes
53
Safety promotion – Communication on safety.
ORA.GEN.200(a)(4)
53.01
Define the means that the ATO will use to promote safety in order to :
Inform about the outcome of any assessed risks and analysed hazard;
Explain the mitigation measures undertaken;
That relevant persons receives a feedback from a voluntary report.
Yes
See AMC1 ORA.GEN.200(a)(4).
A safety system must also be an “open” system. The ATO should also promote any safety items coming from aerodromes, maintenance facilities, the BCAA or the EASA.
54
Immediate reaction to a safety problem.
ORA.GEN.155
54.01
Describe how the organisation will remain vigilant towards any safety problems raised either by the industry, the EASA or the BCAA and who is responsible for this task.
Yes
55
Occurrence reporting.
ORA.GEN.160
55.01
Describe how the organisation and who will report any accident, serious incident and occurrences as defined in Regulation (EU) No 996/2010 and Directive 2003/42/EC.
Yes
The reports shall be made available as soon as practicable, but in any case within 72 hours.
55.02
Describe how the organisation will report to the competent authority and to the organisation responsible for the design of the aircraft any incident, malfunction, technical defect, exceeding of technical limitations, occurrence that would highlight inaccurate, incomplete or ambiguous information contained in data established in accordance with Part-21 or other irregular circumstance that has or may have endangered the safe operation of the aircraft and that has not resulted in an accident or serious incident.
Yes
55.03
Describe also how the organisation will produce a follow up report to provide details of actions it intends to take to prevent similar occurrences in the future, as soon as these actions have been identified.
Yes
This should be linked with the safety management system.
