Writing for the Workplace: Business Communication for Professionals
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- Report Components
| Report Formats Reports maybe written using a variety of document formats. For example, a report informing a manager about a trip to an industry expo might be delivered in a short e-mail. Sometimes, a formal letter maybe used. Say a company is responding to a request for information about providing drought-resistant landscaping services. The initial inquiry may have come via phone or email, but a reply detailing the services the company offers would be best communicated in a formal letter. Such a document would likely be several pages in length. Memos are also effective for presenting information in reports. Memo reports tend to be less lengthy and less formal than manuscripts, ranging from one to several pages, and are typically used within an organization, though they may at times be sent to an outside audience. Memo reports are often sent via email and are accompanied by a brief email message that forecasts the document’s contents (see transmittal messages section that follows. Manuscript reports maybe produced in print or digital versions. Print manuscripts are bound digital versions of the print report are often a PDF of the print version. Some digital reports contain links that take the reader outside of the manuscript. Today many companies prefer report decks over more traditional reports. Report decks (sometimes referred to as data blocks) are created in PowerPoint and include narrative and graphics to present information succinctly. They are distributed digitally to individuals or groups, and 72 WRITING FOR THE WORKPLACE although they are prepared using presentation software such as PowerPoint, they are not designed to be used for oral presentations. 1 See Appendix B for sample documents of a trip report email, a memo proposal, and a letter report. Report Components Reports often contain an assortment of elements, which are broken into major sections front matter, body, and back matter. Here we’ll discuss the various elements that maybe included in a report. Download 3.09 Mb. Share with your friends:
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