Petroleum Development Oman L. L. C. Document Title: Specification for hse cases


Operations HSE Case Change Approval



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31Operations HSE Case Change Approval


This appendix details the process for identifying, assessing and implementing changes to Operations HSE Cases to ensure that the hazards and risks associated with Major Accident Hazards (MAHs) are maintained as low as reasonably practicable (ALARP).

This procedure is mandatory for Operations HSE Cases in PDO but may also be used for Design HSE Cases.

It is to be used by all parties who may be responsible for initiating a change that may have an effect on the underlying assumptions or information presented in a HSE Case.

A suitable system to ensure that the Steps described in this procedure are followed is provided by the proforma ‘HSE Case Change Approval Form’ at the end of this Appendix



RACI Matrix

Task

Roles & Responsibilities

Technical Safety Engineer/ HSE Case Custodian

Technical Authorities

HSE Case Custodian

Stakeholders

Originator

Action Parties

  1. Identify Change

C

C

A

I

R

-

  1. Assess Impact of Change and Develop Workscope

R

C

C

I

C

I

  1. Perform Workscope

A

C

C

C

C

R

  1. Prepare HSE Case Changes

R

I

A

I

I

I

  1. Review proposed HSE Case Changes

R

C

A

C

C

I

  1. Approve Changes

R

C

A

C

I

I

  1. Publish Changes

R

I

A

I

I

I



(R)

Responsible:

The party responsible for executing the task and obtaining parties involvement

(A)

Accountable

Party accountable for approval

(C)

Consult

Party responsible for contributing when consulted

(I)

Informed

Party informed of outcome



Role

Responsibilities

Originator

Individual or group who identifies the need for change(s). This function describes a variety of roles:



  • Asset (management, supervision or operations);

  • Workforce;

  • Technical Authorities (TAs);

  • Discipline engineers;

  • Contractors.

  • Identifies and summarises need for change(s)

  • Discusses potential change with MSE/4 Dept. to determine whether it will affect the HSE Case or its underlying assumptions

  • Identifies relevant Stakeholders, with advice from MSE/4 Dept.

  • Contributes to preparing text change(s) as required

  • Reviewing and approval of proposed change(s)

Technical Safety Engineer

  • Assesses the impact of the change(s) on the HSE Case and its underlying assumptions

  • Supports the HSE Case by providing management, technical support, knowledge and authoring

  • Ensures appropriate description of the change(s) in the HSE Case

  • Liaises with other TAs as appropriate

  • Once the change has been agreed, logs the change in the HSE Case MOC register

  • Maintains an up to date version of the HSE Case MOC register

Action Parties

  • Advise on impact of change(s)

  • Provide information on actions required

  • Provide input to HSE Case update

HSE Case Custodian (Delivery Team Leader / Asset Representative)

  • Propose change(s) resulting from, for example, changes to the operation of the asset or other changes raised by personnel associated with the asset

  • Review change(s) as a Stakeholder

  • Contribute to text change(s) in the HSE Case

  • Check proposed change(s) and co-ordinating workforce involvement

  • Ensure that the information contained in the HSE Case reflects the current status of the asset and it’s operating practices

Technical Authorities

  • Propose change(s) resulting from, for example, change(s) to the engineering or operation of the Asset or other change(s) raised as a result of issues in their discipline

  • Review change(s) as a Stakeholder

  • Contribute to text change(s) in the HSE Case

  • Check proposed change(s) and co-ordinating involvement of other TAs

Stakeholder

A person or person(s) who may be called upon to contribute to/consult on the assessment of change(s) required, or who may need to be advised of the potential change(s) to the HSE Case. This function describes a variety of roles:



  • Asset (management, supervision or operations);

  • Workforce;

  • Technical Authorities (TAs);

  • Discipline engineers;

  • Contractors.

  • Provide specialist knowledge and expertise

  • Review and approve text change(s) in the HSE Case


HSE Case Change Approval Form

HSE Case Change Approval Form

Ref.:

GD/2008/01




Step 1: Identify Change

Asset/Facility:

Yibal

Originator:

A N Other

Date raised:

24/07/2010

Details of proposed change(s) (summary of the change(s) – use continuation sheet if required):





Step 2: Assess Impact of Change(s) and Develop Workscope

Significant Change?

(Yes/No)


Justification:

Details of Stakeholder engagement:


Description of assessment and statement of required work activities:





Step 3: Perform Workscope (record the summary of outcomes for Step 3):





Step 4 & 5: HSE Case Changes (record summary of changes – use continuation sheet if required for detailed changes):

Part:

Section:

Heading:

Comments:

















































Immediate publication of change required? (Yes/No)

Justification




Step 6: Approve Changes (signatories as required)

  1. Originator

Name:




Signature:




Date:




  1. Technical Authority

Name:




Signature:




Date:




  1. HSE Case Custodian

Name:




Signature:




Date:




  1. Technical Safety Engineer

Name:




Signature:




Date:







Step 7: Publish Change

Date Completed:

Rev Number:

Name:

Signature














Step 1: Identify Change(s)

As soon as it is practicable, discuss the potential change(s) with the Asset Technical Safety Engineer to determine whether the proposed change(s) will affect the HSE Case or its underlying assumptions.

Any proposed changes (e.g. engineering, procedural, organisational) that have an impact on the risk profile of the Facility or Activity, shall be managed in accordance with this Procedure (including an ALARP Demonstration) and the HSE Case shall be updated accordingly.

The possible changes that might affect the HSE Case and its underlying assumptions are those listed in Section 17.



Step 2: Assess Impact of Change(s) and Develop Workscope

  1. Determine whether the proposed changes(s) will affect the Case content or its underlying assumptions. If it is agreed that there is no effect on the Case or its supporting studies, no further action is required.

  2. Where it is agreed by there is an effect on the Case, develop workscope with relevant Stakeholders.

  3. Ensure that the workscope includes review and update, as required, to:

    1. HEMP Studies and ALARP justification;

    2. QRA Studies;

    3. Bow-Tie assessments;

    4. HSE Critical Element and Performance Standards;

    5. HSE Critical Task listings.

  4. Agree and record actions with originator, action parties and Stakeholders.

  5. Summarise details of the HSE Case Change Approval Form

  6. Logs the HSE Case change in the HSE Case MOC register. The register should ensure that all changes to the HSE Case are grouped together for review and to allow assessment of cumulative effects or risk.

Step 3: Perform Workscope

  1. Perform agreed workscope as identified in 2b above.

  2. Representatives from the current operational, engineering and maintenance teams, and workforce involvement representatives shall actively participate in performing the workscope as appropriate.

  3. Review outcomes for actions to determine final impact.

  4. Consult with Stakeholders on effect on HSE Case (where appropriate).

  5. Complete change(s) to relevant supporting studies or other associated documents/processes/drawings etc.

Step 4: Prepare HSE Case Change(s)

  1. Prepare change(s) to HSE Case in consultation with action parties and Stakeholders.

Step 5: Review Proposed HSE Case Change(s)

  1. Issue the HSE Case Change Approval Form with proposed change(s) to the HSE Case to relevant action parties and Stakeholders for comment/review.

  2. Amend proposed change(s) as required reflect any comments received. On the HSE Case Change Approval Form annotate which sections of the HSE Case have been changed.

  3. Determine need for immediate publication of change(s). Consider whether change is significant and needs immediate update. Also consider cumulative effects of changes to date.

Step 6: Approve Change(s)

  1. Gain acceptance of proposed change(s) from relevant parties, including sign-off of HSE Case Custodian (obtain signatures).

  2. Update status of HSE Case Change Approval Form in the HSE Case MOC Register including ‘Date Agreed’.

  3. If applicable, update FIM to record any changes that affect any open items still under review (e.g. Change to HSE Case Remedial Action Plan).

Step 7: Publish Change(s)

  1. Make change(s) to HSE Case.

  2. Publish HSE Case on Livelink / issue to document copy holders.

  3. Update status of Update status of HSE Case Change Approval Form in the Change Register including ‘Date Completed’.

HSE Case MOC Register

Ref.

Description

Significant change?
Yes/No

FCP No. (if applicable)

Date raised

Date agreed

Date completed

GD/2008/01

Revision of Yibal HSE Case to address internal / external audit findings and issues raised at workforce reviews.

Structure and content changed to reflect PDO adoption of EP2005-0310-ST.



Yibal team involved in engagement workshops, bow tie review workshops, ALARP workshops, and roll out sessions

Yes

n/a

01/01/2008

01/01/2008

01/10/2008














































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