Recommendation of the executive director and assessment of cultural heritage significance under s. 32 Of the heritage act 1995

PROPOSED PERMIT POLICY

Preamble

It is recommended that a Conservation Management Plan [CMP] and a Collection Policy [CP] are developed to manage the Collection in a manner which preserves its cultural heritage significance. The CP documents and all aspects of the management of the Collection should be in accordance with the National Standards for Australian Museums and Galleries. Original digital Collection items should be managed in keeping with the standards, procedures, policies and records management systems used for the museum’s other collections. These documents should be provided to and endorsed by the Executive Director.

The catalogue of the Collection is held in hard copy at the Tatura Museum contributes to the significance of the Collection as it describes the history of each item. The significance of the objects would be diminished if not lost without the catalogue. The digital copy of the catalogue of the Collection held on the Collections Victoria website is not part of the Tatura World War II Internment and POW Camps Collection and no permit policy is applicable to it. However the Tatura Museum will be required to maintain the online version of their catalogue on this or a similar independently hosted site in order to protect the important catalogue data.

If this has not been done already, the owners of the Tatura World War II Internment and POW Camps Collection should make a formal arrangement to ensure the survival of the Collection in the event of the closure of the museum. This arrangement should provide for the preservation of the Collection intact and ensures that it remains publically accessible. This arrangement should be provided to and endorsed by the Executive Director.

Exemptions will usually be granted for movement, relocation, and loan activities as specified below. Written notification is required for any proposed conservation activities. The applicant will be notified by the Executive Director whether the conservation activity requires permit approval pursuant to the Heritage Act 1995, or whether it is permit exempt.

Works to the buildings where the Collection is held have the potential to damage the Collection. These works include but are not limited to the works listed below. All objects must be removed from the area of the building impacted by these works before the works commence and not be returned until after the works have been completed.

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  Any renovation of the building
  
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  Repairs and maintenance.
  
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  Installation, removal or replacement of electrical wiring and lighting systems.
  
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  Painting of walls and ceilings.
  
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  Installation, removal or replacement of hooks, nails and other devices for the hanging of paintings and other wall mounted items.
  
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  Removal or replacement of door and window furniture including, hinges, locks, knob-sets and sash lifts.
  
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  Removal or replacement of glazing
  
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  Installation, removal or replacement of electric clocks, public address systems, detectors, alarms, emergency lights, exit signs, luminaires and the like on plaster surfaces.
  
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  Installation, removal or replacement of carpets and/or flexible floor coverings.
  
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  Installation, removal or replacement of curtain tracks, rods and blinds.
  
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  Installation of stud walls.
  
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  Demolition or removal of stud/partition walls, suspended ceilings or wall linings (including plasterboard, laminate and Masonite), glazed screens, flush panel or part-glazed laminated doors, windows, bathroom partitions and tiling, sanitary fixtures and fittings, kitchen wall tiling and equipment, lights, built-in cupboards, cubicle partitions, computer and office fit-out and the like.
  
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  Refurbishment of bathrooms, toilets and kitchens including removal, installation or replacement of sanitary fixtures and associated piping, mirrors, wall and floor coverings.
  
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  Removal of tiling or concrete slabs in wet areas.
  
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  Installation, removal or replacement of ducted, hydronic or concealed radiant type heating.
  
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  Replacement of lift car, mechanisms, motor and any associated elements.
  
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  Installation, removal or replacement of bulk insulation in the roof space.
  
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  Installation of plant within the roof space.
  
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  Installation of new fire hydrant services including sprinklers, fire doors and elements.
  
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  Installation of new built-in cupboards.
  
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  Removal of items such as air conditioners, pipe work, ducting, wiring, antennae, aerials etc. and making good.
  
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  Installation or removal of external fixtures and fittings such as hot water services and taps.
  
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  Installation or repair of damp-proofing.
  
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  Maintenance and replacement of plumbing and electrical services
  
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  Vermin control
  
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  Security and fire detection and suppression
  

Fire detection and suppression systems suitable for museum use should be installed if this has not been done already. A Disaster Plan should be prepared and implemented in accordance with Museums Australia’s standards. A security system suitable for museum use must be installed.

Once an endorsed CMP and CP has been implemented, the whole collection or an object type may be subject to a review to enable a class of standard, or specific, permit exemptions to be granted.

It is recognised that duplicates exist of objects of contributory cultural heritage significance. Therefore these may be replaced by accurate copies.

Cultural heritage significance

Overview of significance

The cultural heritage significance of The Tatura World War II Internment and POW Camps Collection lies in the intactness and comprehensiveness of the Collection as a whole including all the items of primary and contributory cultural heritage significance listed below. The close association of the Collection to the World War Two internment and prisoner of war camps located near Tatura in Victoria is evident in the physical fabric of the objects of the Collection when they are viewed in conjunction with their catalogue entries and the oral histories which are also part of the Collection. The catalogue of the Collection held in hard copy at the Tatura Museum and online at Collections Victoria contributes to the significance of the Collection.

1. 
   All of the objects listed here are of primary cultural heritage significance in the context of the Collection. The objects of cultural heritage significance are shown in black in the catalogue. A permit is required for most works or alterations. See Permit Exemptions section for specific permit exempt activities:
   

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  Paintings in a variety of media including oil, watercolour and gouache on a variety of supports including paper, wood and (rarely) canvas
  
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  Three dimensional artworks and ornaments made from wood, varnish, metal, stone or leather
  
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  Clothing and accessories (including shoes and luggage) – domestic, ceremonial and uniforms fabricated by techniques including sewing, weaving, knitting and embroidery
  
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  Puppets made from packing crates, paint and fabric
  
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  Theatre designs, backdrops, posters, scripts, costumes
  
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  Mechanical equipment including looms and sewing machines
  
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  Musical instruments
  
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  Gardening equipment and tools often made from scrap timber and galvanised iron
  
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  Sporting items
  
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  Toys and objects used for playing games by adults and children
  
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  Kitchenware and tools
  
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  General tools
  
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  Domestic items
  
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  Jewellery and other items of personal adornment
  
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  Furniture made from packing crates and other scrap timber
  
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  Currency and medals
  
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  Materials relating to education of and by the internees
  
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  Models of ships, planes and buildings
  
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  Archaeological items excavated from original camp sites
  
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  Other objects relating to the camp inmates, construction of the camps and the garrison
  
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  Letters and cards sent and received by Camp inmates
  
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  Books used in the Camps
  
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  Maps and plans, printed and hand drawn
  
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  Poems and diaries
  
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  Newspapers, magazines, books and booklets sent to and produced in the camps
  
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  Original photographs
  
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  Copies of photographs and documents which are not publically accessible
  
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  Handwritten letters received by the Tatura Museum after the closure of the Camps
  
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  Original oral history recordings relating to the camp inmates, construction of the camps and the garrison in a variety of formats - hard copy, video, audio, CD and digital
  

2. 
   All of the objects that are listed here or not listed in a) or c) are deemed to have contributory cultural heritage significance to the Collection. They are shown in blue in the catalogue. A permit is required for most works or alterations. See Permit Exemptions section for specific permit exempt activities:
   

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  Copies of photographs, documents and artworks which are owned by Australian public institutions such as the National Archives of Australia; the Australian War Memorial or the Jewish Museums in Sydney and Melbourne
  
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  Published books directly related to the Camps and created after the Camps closed
  
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  Extracts from published books which are directly related to the Camps and created after the Camps closed
  
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  Other publically available materials (including radio interviews) featuring former internees and POWs
  
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  Digital copies of material of primary cultural heritage significance
  
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  The hard copy Tatura Museum catalogue books
  

3. 
   All of the objects that are listed here are of no cultural heritage significance for the Collection. These may be included in the catalogues of the Tatura Museum but not listed in the catalogue of The Tatura World War II Internment and POW Camps Collection held by the Executive Director.
   

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  Books on subjects indirectly related to the Camps e.g. books about HMAS Sydney or HSK Kormoran
  
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  Extracts from books indirectly related to the Camps
  
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  Other publically available materials (including radio interviews) indirectly related to the Camps or directly relating to the camps but not featuring former internees and POWs
  
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  Display cabinets and storage furniture
  
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  Mock-up of a hut used for interpretative purposes in the museum
  
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  Objects relating to Tatura or the local area that are not related to the War Camps
  
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  Objects relating to the irrigation history of the Goulburn Valley
  

PROPOSED PERMIT EXEMPTIONS (under section 42 of the Heritage Act)

It should be noted that Permit Exemptions can be granted at the time of registration (under s.42(4) of the Heritage Act). Permit Exemptions can also be applied for and granted after registration (under s.66 of the Heritage Act).

General Condition 1

All exempted alterations are to be planned and carried out in a manner which prevents damage to the fabric of the registered place or object.

General Condition 2

Should it become apparent during further inspection or the carrying out of works that original or previously hidden or inaccessible details of the place or object are revealed which relate to the significance of the place or object, then the exemption covering such works shall cease and Heritage Victoria shall be notified as soon as possible.

General Condition 3

All works should ideally be informed by Conservation Management Plans prepared for the place. The Executive Director is not bound by any Conservation Management Plan, and permits still must be obtained for works suggested in any Conservation Management Plan.

General Condition 4

Nothing in this determination prevents the Heritage Council from amending or rescinding all or any of the permit exemptions.

General Condition 5

Nothing in this determination exempts owners or their agents from the responsibility to seek relevant planning or building permits from the relevant responsible authority, where applicable.

Standard Permit Exemption – Movement or Relocation

The temporary relocation or movement of a registered heritage object within the Tatura Museum building does not require permit approval by the Executive Director pursuant to the Heritage Act 1995 where the activity is performed in accordance with the accepted standards, policies and procedures of the National Standards for Australian Museums and Galleries. This includes movements resulting from works to the building(s) which house the Collection.

Temporary external movement, relocation or loan of objects to Australian or Victorian government cultural institutions which have conservation departments does not require permit approval by the Executive Director pursuant to the Heritage Act 1995, where the activity is undertaken or supervised by qualified conservators, and performed in accordance with the accepted standards, policies and procedures of the borrowing organisation concerned. However the Executive Director should be notified of all such activities.

Movement of registered heritage objects of high financial value to secure storage outside the museum does not require permit approval by the Executive Director pursuant to the Heritage Act 1995, where the museum has documented this and advised the Executive Director and the movement is done according to the National Standards for Australian Museums and Galleries.

Permit Exemption for objects of contributory cultural heritage significance

If damaged, objects of contributory cultural heritage significance should be conserved where practicable. They may be replaced by duplicates if conservation is not practicable or if they have been destroyed.

Standard Permit Exemption – Museum catalogue books

New entries may be added to the Tatura Museum catalogue books and entries of Tatura Museum collections not related to the Tatura World War II Internment and POW Camps Collection may be added.

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