Techniques for Conducting Job Analysis

Techniques for Conducting Job Analysis

Job Descriptions

Job descriptions are fundamental documents valuable in a variety of HR functions.

Job descriptions can be used in:

• Recruitment and selection
• Training
• Setting performance standards and appraisal

Job Descriptions (cont.)

Typical headings include:

• Job title, location and grading
• Relationships between the job-holder and others
• Brief statement on the purpose of the job
• List of duties and responsibilities
• Terms and conditions of employment to be given to the job-holder
• Negative aspects of the job

Person Specification

Typical information include:

• Knowledge, skills and abilities required to do the job
• Educational qualifications and work experience required
• Physical requirements of the job, if any
• Personality requirements, where relevant
• Career path

Factors Affecting Recruitment Efforts

• The location of the organization.
• The public image of the organization.
• The physical working conditions in the organization.
• The relationships between people in the organization or the psycho-social environment.

Factors Affecting Recruitment Efforts (cont.)

• The remuneration package being offered to new recruits.
• The internal policies of the organization, including fair disciplinary practices and whether training opportunities are made available to employees.

Internal Recruitment

Advantages of Promotion from within & Transfers of staff

• Employment record of applicant available. Thus, accurate assessment possible.
• No induction needed.
• Little or no cost involved.
• Employees’ morale and motivation may be increased.

External Recruitment