IMPLEMENTATION STATUS OF THE DECISIONS AND RECOMMENDATIONS OF THE 12TH MEETING OF THE SECTORAL COUNCIL ON TCM
The Matrix below reflects the status of implementation of the previous decisions and recommendations in various sub sectors as at June, 2016.
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ROADS SUB-SECTOR
Decision/ Directive/ Recommendation
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Follow Up Action / Action Party
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Implementation Status and time frame
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Status Code
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Secretariat to:
Request Partner States to nominate members of the Joint Technical Committee (for finance and infrastructure) with Terms of Reference by end of September, 2015; and
Schedule the 1st Meeting of the JTC by March, 2016 before the 13th Meeting of the TCM Sectoral Council.
| Letter to Partner States
Convening of the JTC meeting
Secretariat
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The meeting was informed that the JTC was coordinated under the Sectoral Council of Finance and Economic Affairs (and that its meetings are planned by the Directorate of Planning at the Secretariat). The ToRs had been circulated to Partner States among them coordination in resource mobilisation and prioritisation of infrastructure projects and programmes.
The Session agreed that a meeting of the JTC be convened at the end of September, 2016 to review the resource mobilisation strategies and implementation prioritisation of the Heads of State Priority Projects before the documentation of the 4th Heads of Retreat were finalised. The session agreed that the representatives of the Ministries responsible for EAC Affairs and Energy be incorporated into the membership of the JTC.
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Request the Sectoral Council to approve the proposed launch of Arusha-Holili/Taveta –Mwatate road on October 15, 2015.
| Launch of construction
Secretariat, Kenya and Tanzania
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The launch could not be conducted as directed due to the elections in Tanzania.
The Taveta - Mwatate section was launched at Taveta on 4th October, 2015 by H.E Dr. Jakaya Mrisho Kikwete, then President of The United Republic of Tanzania and H.E Uhuru Kenyatta, President of the Republic of Kenya. The regional launch of the Arusha – Holili/Taveta – Mwatate Road was later conducted on 3rd March, 2016 at Tengeru village by H.E. Dr. John Pombe Joseph Magufuli, H.E. Uhuru Kenyatta, H.E. Yoweri Kaguta Museveni, H.E. the 2nd Vice President of Burundi, Dr. Joseph Butore, Honourable Valentine Rugwabiza, representing H.E Paul Kagame and H.E. James Wani Igga, the Vice President of South Sudan, H.E Dr. Ali Mohamed Shein, President of Zanzibar, in the presence of the AfDB and JICA among other partners.
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Secretariat to convene a meeting of the HLSC of the East African Road Network Project in the 1st quarter of 2016 to review the progress in the implementation of the agreed actions contained in the roadmap for the implementation of the Transport Facilitation Strategy.
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Convening of the meeting
Secretariat
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Meeting was not held due to budgetary constraints at the Secretariat. The little budget that was available at the Secretariat was exhausted when the Secretariat hosted the Joint Technical Committee of the EATTFP to consider the Draft curriculum for Heavy Gross Vehicles. This curriculum is part of the recommendations under the Transport Facilitation Strategy to improve Road Safety in the region.
The meeting of the HLSC has been included in the EAC Calendar of Activities for the period July to December, 2016.
The Secretariat has printed 150 copies of the BICO report which will be distributed to relevant stakeholders.
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Secretariat to commence the internal process of legal drafting for the Draft EAC Vehicle Load Control Regulations
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Meeting of legal draftspersons
Secretariat, Legal Draftspersons
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The Regulations were drafted by legal draftspersons in April, 2016 and await approval by the Sectoral Council on Legal and Judicial Affairs.
The EAC Vehicle Load Control Act, 2016 was published in the EAC Gazette on 15th April, 2016. The Act will come into force on a date appointed by Council and published in the Gazette.
The Office of the CTC will prepare the instruments of commencement and present to Council in August, 2016 for formal pronouncement.
It is proposed that the 13th TCM recommends to Council to appoint 1st October, 2016 as the date of commencement of application of the Law.
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Secretariat to convene a meeting of the EATTFP experts in November, 2015; to review the Draft Final Regulations
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Meeting of EATTFP experts
Secretariat
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Meeting was not held due to time and budgetary constraints.
However, an extraordinary meeting of the TCM was held via Video Conference on 25th February, 2016 at which the Regulations were approved for submission to Council for adoption. All the Partner States participated at the VC Conference.
The report of the VC meeting shall be signed during the 13th TCM.
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Secretariat to table the Draft Final Regulations (as amended) at the 33rd Meeting of the Council for approval before consideration by the Sectoral Council on Legal and Judicial Affairs.
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Secretariat
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The 33rd Meeting of the Council of Ministers held on 29th February, 2016 considered and adopted the Regulations and directed that they be forwarded to the SCLJA for legal inputs.
The Legal Drafters considered and approved the Draft Regulations and recommended that they be considered by the SCLJA.
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Secretariat to:
Expedite the studies on the two roads linking Rwanda and Burundi to the Central Corridor to enable commencement of loan negotiations with the AfDB in April, 2016;
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Completion of procurement of consultants
Secretariat
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Contracts for consultancy services were signed on 1st April, 2016 with Egis International of France for the Burundi link and with HP Gauff of Germany for the Rwanda link. The Consultants have already commenced their work and have submitted the Inception Reports on the studies that will be considered by the Coordination Team for the projects in July, 2016.
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Commence the preparations for the official launch of the Holili/Taveta OSBP and the Arusha – Voi Road;
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Official opening of the OSBP.
Secretariat, Kenya and Tanzania
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The Official opening was conducted on 27th February, 2016, by Hon. Dr. Augustine Mahiga, Minister for Foreign Affairs, East African, Regional and International Cooperation, The United Republic of Tanzania and Hon. Phyllis Kandie, Cabinet Secretary for Labour and East African Affairs, Republic of Kenya.
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Expedite the AfDB funded installation of furniture, fittings and ICT connectivity at the Namanga OSBP to ensure completion by December, 2015.
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Completion of outstanding activities
Secretariat, Kenya and Tanzania
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A joint technical team visited the site in March 2016 and agreed on strategies for completion. Procurement of furniture and ICT equipment under the AfDB funding to be completed by July, 2016 and operation of the OSBP is expected to commence in September, 2016.
The meeting noted that the ICT interconnectors will be financed by the two Partner States directly.
The external cabling for the ICT interconnections is ongoing and is expected to be ready by the time of commencement of operations.
Kenya reported that external works would be completed by October, 2016. However, Kenya confirmed that the ongoing external works would not affect the commencement of the OSBP operations.
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Direct Partner States to present to the Secretariat projects that could benefit from the project preparation facilities of the NEPAD IPPF and the AfDB Multinational Funding Window by end of November, 2015
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Identification and presentation of projects that qualify for funding.
Partner States
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Application for supporting two roads between Burundi and Tanzania and between Uganda and Tanzania which were identified during the meeting of the Steering Committee on EAC Multinational Roads held on 2nd – 6th February 2015 were submitted to AfDB/NEPAD-IPPF in June, 2016. The two roads are:
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Uganda/Tanzania: Masaka – Mutukula / Bugene – Kasulo; (211 km) and
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Burundi/Tanzania: Cankuzo – Gahumo / Murusagamba – Nyakahura (157 km)
Kenya presented the following roads as proposed new projects linking with Uganda and Tanzania:
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Kitale – Endebess – Suam – Kapchorua (125 km)
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Isebania – Kehancha – Osinoni – Kaboson – Mulot (130 km)
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Utegi – Shirati – Muhuru Bay – Suna – Kehancha (102 km).
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Marich Pass – Lodwar (195 km) (Linking to South Sudan)
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Kisian – Busia (110 km) linking to Busia – Busitema - Bugiri.
The meeting agreed that the next meeting of the HLSC considers these projects as regional cross-border road projects.
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Secretariat:
To commence the internal process of legal drafting for the Draft EAC OSBP Regulations;
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Legal drafting of the Regulations.
Secretariat, PS legal draftspersons
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The Regulations were drafted in April, 2016, together with those for the Vehicle Load Control
The EAC OSBPs Act, 2016 was published in the EAC Gazette on 15th April, 2016. The Act will come into force on a date appointed by Council and published in the Gazette. Like the VLC Act, it is proposed that the effective date be 1st October, 2016.
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Convene a meeting of the EATTFP experts in mid-November, 2015; and
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Final review of the Regulations.
Secretariat
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The meeting of experts was not held. However, the extraordinary meeting of the TCM held via Video Conference in February, 2016 cleared the Regulations for submission to Council.
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Table the drafted Regulations at the 33rd Meeting of the Council for approval, subject to assent of the Bill by Rwanda, before consideration by the Sectoral Council on Legal and Judicial Affairs.
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Inclusion of the item in the agenda of the 33rd Council.
Secretariat
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The 33rd Council adopted the Regulations and directed that they be forwarded to the SCLJA for legal inputs.
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Direct Tanzania to expedite the resolution of outstanding issues to enable the operationalization of the OSBP at Rusumo by end of November, 2015;
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Completion of outstanding issues.
Tanzania
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The OSBP operations commenced in January, 2016 and the facilities together with the Rusumo International Bridge were officially opened on 6th April, 2016 by HE Dr. John Pombe Joseph Magufuli, President of The United Republic of Tanzania and HE Paul Kagame, President of the Republic of Rwanda, in the presence of AfDB, JICA and other partners.
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Direct Partner States to prepare proposals on successor programmes for the EATTFP for consideration by the Regional Steering Committee in November, 2015
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Identification and presentation of projects.
Secretariat, Partner States
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Partner States undertook to provide the proposals by the end of July, 2016.
The following topics were identified as possibilities, among others:
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Up-scale the modernization of weighbridges and introduction of High speed Weigh-in-Motion systems at all regional weighing stations.
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Construction of Road-Side stations (RSS) and One Stop Inspection Stations (OSIS).
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Road Safety improvement – targeting accident black spots and highway safety facilities;
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Vehicle registration and licensing databases
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Green Transport and Logistics Initiatives on Regional Corridors
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Development of a Growth hub ( Rwanda).
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Direct the Secretariat to convene a joint meeting of the HLSC of the EARNP and the RTC of the EATTFP to consider the training curriculum for drivers of commercial in November, 2015.
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Approval of the curriculum.
Secretariat
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The meeting was held on 10th – 11th March, 2016 in Kampala and the curriculum was approved for presentation to the 13th TCM for adoption.
The curriculum has since been shared with Partner States and is attached to this report as Annex III.
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Direct the Secretariat to prepare a programme for opening of completed OSBPs and share it with Partner States by end of November, 2015.
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Programme for opening of OSBPs
Secretariat, Partner States
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The preparation of the Programme was held up by the fact that the many of the nearly completed borders lacked important facilities like water, furniture, and internet connections among others.
Recent analysis shows that the following OSBPs are fairly ready for official opening and operational piloting is ongoing on some of them:
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Kagitumba / Mirama Hills (100% complete);
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Horohoro / Lunga Lunga;(100%) – All Civil Works complete.
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Mutukula completed and handed over.;
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Isebania (97%) / Sirari; (100% and handed over) – Completion of the Kenyan side expected in August, 2016
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Malaba (Uganda) is completed and handed over / Malaba (Kenya) is 85% – Addendum for outbound road to Uganda has been signed. Completion expected in September, 2016.
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Busia (Uganda complete and handed over) /Busia (Kenya) (97%) – Completion expected in August, 2016
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Namanga: 100% on the Tanzanian side and 88% on the Kenyan side – External and Electrical works in Kenya are ongoing. Projected completion is scheduled for October, 2016.
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Horohoro (completed and handed over) / Lunga Lunga (completed)
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Kabanga (Tanzania) is completed / Kobero (Burundi)
Integrated Border Post Management (IBM) platform for Malaba, Taveta, Busia and Isebania are complete. IBM for Lungalunga is being finalised.
The Secretariat will conduct verification missions in July/August 2016 to the borders to ascertain the status and thereafter, in consultation with the adjoining Partner States and propose a programme for possible opening dates.
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Briefs on priority programmes under the Roads sub sector
a) PIDA Infrastructure Development and Capacity Building Programme:
The Programme for Infrastructure Development in Africa (PIDA) provides a common framework for African stakeholders to build the infrastructure necessary for more integrated transport, energy, ICT and trans-boundary water networks to boost trade, spark growth and create jobs. The PIDA Priority Plan of Action (PAP) embodies the short-term objectives of PIDA, spanning up to 2020. The PAP emphasizes quick-win and early-start projects. PIDA was endorsed by the African Union (AU) Heads of State and Government in January 2012.
EAC and NEPAD Planning and Coordination Agency (NPCA) Secretariats signed in April 2015 a performance MoU aiming to set out the work flow, the funds flow, the coordination, and the working relationship arrangements for the implementation of agreed PIDA Projects in EAC. The overall development objective of the program is to enhance the resource capacity of EAC in coordinating and facilitating the implementation of priority regional infrastructure projects, thus accelerating the drive for economic integration for the African Continent.
The program would also support analytical work to help inform the Private Sector actors on their responsibilities to engage governments to initiate policies and regulatory frameworks necessary for delivering a physically connected and socio-economically integrated Africa in line with the Abuja Treaty of 1991.
Accordingly, NPCA has seconded to EAC a consultant, Infrastructure Technical Expert, to assist the EAC in identifying PIDA implementation bottlenecks and formulating and applying remedial measures to alleviate them so as to accelerate the implementation of the PIDA Priority Action Plan. The expert is meant to jointly work with EAC Infrastructure, Energy and Partner States counterparts to:
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enhance project preparation and bankability, as well as financing of EAC PIDA Priority Action Programme (PIDA PAP) priority projects, agreed with NEPAD Agency as executing agency for the PIDA PAP;
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ensure regular data collection, and updating of the PIDA PAP project profiles/files domiciled in the Africa Infrastructure Database, AID-VPIC portal located at NEPAD Agency; and
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ensure regular monitoring, evaluation and reporting of the PIDA PAP projects in line with the PIDA M&E framework and templates.
NPCA has allocated $139,100 to support above activities in this fiscal year (FY 16/17), and so far a financing agreement has been prepared and will soon be signed between the EAC and NPCA to enable the formulation, by EAC, Partner States, partners and the private sector, of sequenced priorities and clear planning as well as coordinating objectives and accelerating progress towards the PIDA PAP implementation.
After the signing of the financial agreement, it is expected that as from August 2016, technical meetings will be convened to update the implementation status of EAC PIDA PAP Projects, and trainings would follow afterward to enhance EAC capacity in the areas of how to carry out infrastructure projects preparation towards bankability.
b) The EAC Harmonized Training Curriculum for Commercial Drivers of Commercial Vehicles
The Study for Preparation of a Transport Facilitation Strategy for the East African Community as informed by the BICO Report, 2013 among others identified harmonization of drivers training and testing as a key intervention for curbing acute shortage of professionally trained drivers for large commercial vehicles in the EAC region. The need for harmonised training for drivers of large commercial vehicles had also been identified in the Training Needs Assessment Study for Transport Operators which was commissioned by TMEA in 2012 as well as through other initiatives by the Partner States, Central Corridor and Northern Corridor Authorities.
Cognisant of the need for the harmonised curriculum, the EAC Secretariat through the support from TMEA and in close collaboration with the Corridor Authorities (CCTTFA, NCTTCA and LAPSSET) commissioned a study to prepare a standardised curriculum for drivers of large commercial vehicles in the EAC. The Terms of Reference (ToRs) were jointly developed by the EAC Secretariat and TMEA and were approved during the 1st Meeting of the Technical Committee of the East Africa Trade and Transport Facilitation Project (EATTFP) on development of the EAC standardized curriculum for drivers of large commercial vehicles (freight and passengers) which was held in Dar es Salaam on 10th July 2014.
The study for development of the curriculum was commissioned to Transaid of United Kingdom on 19th January 2015. The Draft Report for the study was validated during the 2nd meeting of the Technical Committee which was held in Nairobi on 7th May 2015. The Final Draft Report was validated during the 3rd meeting of the Technical Committee which was held on 22nd of July 2015 in Kigali. The Final Report was validated by joint meeting of the HLSC of the EARNP and the RTC of the EATTFP which was held in Kampala on 10th – 11th March 2016. Through this initiative, the following documents were successfully produced:
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EAC Standardised Curriculum for Drivers of Large Commercial Vehicles (Freight)
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EAC Standardised Curriculum for Drivers of Large Commercial Vehicles (Passengers);
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The Instructor’s Manual and Training Materials for HGV and PSV
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Assessment Forms and Assessment Guidelines; and
The Joint Technical Committee recommended that the Curriculum be approved by the TCM and forwarded to the Council for adoption.
The Content of the curriculum is indicated in the table below:
Modules for HGV Curriculum
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Modules for PSV Curriculum
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Code
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Name
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Code
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Name
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HGV T1
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Driving Philosophy
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PSV T1
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Driving Philosophy
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HGV T2
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Drivers’ Welfare & Fitness to Drive
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PSV T2
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Drivers’ Welfare & Fitness to Drive
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HGV T3
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Traffic laws, rules, regulations and other relevant laws
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PSV T3
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Traffic laws, rules, regulations and other relevant laws
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HGV T4
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Road signs, signals & markings
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PSV T4
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Road signs, signals & markings
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HGV T5
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Basic Mechanical Principles
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PSV T5
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Basic Mechanical Principles
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HGV T6
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Defensive driving
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PSV T6
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Defensive driving
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HGV T7
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HIV/AIDS awareness
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PSV T7
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HIV/AIDS awareness
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HGV T8
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Customer Care
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PSV T8
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Customer Care
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HGV T9
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Managing Incidents
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PSV T9
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Managing Incidents
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HGV T10
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First Aid
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PSV T10
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First Aid
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HGV T11
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Transport Documentation
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PSV T11
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Transport Documentation
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HGV T12
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Environment & Transport
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PSV T12
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Environment & Transport
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HGV T13
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Carrying a Load
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PSV P1
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Basics of Driving
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HGV P1
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Basics of Driving
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PSV P2
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Reversing
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HGV P2
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Reversing
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PSV P3
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Negotiating the road safely
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HGV P3
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Negotiating the road safely
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PSV P4
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Vehicle Checks PSV
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HGV P4
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Vehicle Checks
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HGV P5
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Coupling & Uncoupling the trailer
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c) Integration of the Republic of South Sudan (RSS) to the EAC
Following the successful negotiations between the EAC and RSS on the latter’s accession to the Community RSS was formally admitted to the Community on 2nd March, 2016 during the 17th Summit of the EAC Heads of State. RSS signed the Accession Treaty in Dar es Salaam on 15th April 2016. Full accession of RSS into the EAC awaits the ratification and depositing with the Secretary General of the instruments of ratification of the Accession Treaty (latest by 1st October, 2016).
At the signing of the Accession Treaty, H.E. Dr. John Pombe Joseph Magufuli President of the United Republic of Tanzania and Chairperson of the Heads of State Summit directed the Council and the Secretariat to develop priority projects and programme to fast track the integration of RSS into the EAC and report progress at the Summit in November, 2016.
The Infrastructure sub sectors in the region are, therefore, required to develop priority projects and programmes (including extensions of the existing projects and programmes) linking RSS as directed by the Chairperson of the Summit for approval by the 14th TCM in November, 2016.
Decisions / Directives:
The Sectoral Council on TCM:
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took note of:
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the progress on the implementation of the decisions and recommendations under the Roads Sub Sector;
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the cooperation between the Secretariat and NEPAD in the implementation of the EAC PIDA PAP Projects components.
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directed:
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the Secretariat to expedite the AfDB financed procurement of furniture and ICT equipment for the Namanga OSBP to enable commencement of operations by September, 2016;
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Kenya and Tanzania to expedite the ICT interconnectivity in Namanga OSBP facilities;
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the Secretariat to develop priority projects and programmes under infrastructure linking with RSS for consideration at the 14th meeting of the TCM.
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Reiterated its earlier directives to:
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