Request for Bid Proposal gc1402


College Profile 8 Summary of EIS Solution Requirements 16



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College Profile 8

Summary of EIS Solution Requirements 16

Vendor Proposal Format and Content 22

APPENDIX A: College Financials Functional Requirements 29

General Features 29

Asset Management 31

Budgeting 32

Chart of Accounts 34

Facilities Planning & Resource Management 35

General Ledger 36

Human Resource Management 39

Payroll 43

Purchasing & Accounts Payable 50

Reporting 57

Vendor CRM 57

APPENDIX B: Student Information System Functional Requirements 58

General Features 58

Admissions & Registration 61

Athletics 63

Continuing Education 64

Course Catalog 68

Financial Aid 70

Housing Systems 73

Institutional Research 75

Judicial Affairs 78

Prospective Students 79

REPORTING 81

Rosters & Scheduling 82

Student Billing 84

Student Records & Transcripts 88

Student Testing & Success Metrics 90

APPENDIX C: Alumni & Advancement Management Functional Requirements 92

General Features 92

Advancement Development 95

Alumni 96

APPENDIX D: Web-based Functional Requirements 97

General Features 97

Employee Self-Service 98

Human Resources Self-Service 98

Student Self-Service 99

APPENDIX E: Reporting Functional Requirements 101

General Features 101

APPENDIX F:Document Imaging/WORKFLOW Functional Requirements 104

General Features 104

APPENDIX G: Database Platform with DBMS Integration Functional Requirements 107

General Features 107

Application Development Support 108

Database Architecture 109

Scalability 109

Security 110

Storage Management 111

Table of Figures and Tables


College Profile



Overview


Garrett offers associate degrees for transfer or career advancement, credit-bearing certificates in specialty fields, and an array of non-credit continuing education and workforce training programs. Serving both traditional age and adult students, the education field recognizes Garrett College for its small size and ability to form personal educational relationships with its faculty, staff, students, and community. The people who teach and learn at the college are relaxed, informal, and friendly, reflecting the small communities that surround the campus.

Garrett has earned a reputation for academic excellence. Graduates who transfer to a four-year Maryland College or University frequently outperform their counterparts from the state’s other fifteen community colleges. The College has transfer agreements with a number of regional institutions and partners with regional businesses and other organizations to offer students meaningful work experience as part of their program of study—especially valuable to those preparing for career entry or advancement. Students in workforce training programs, as well as the employers who hire them, have a high degree of satisfaction with their experience.

Our signature programs—Adventure Sports Management and Natural Resources and Wildlife Technology—attract students from throughout the state of Maryland, from other states, and from around the world. The College manages two residence halls and offers a rich social and extra-curricular life. A competitive intercollegiate athletic program within the NJCAA includes men’s and women’s basketball; men’s baseball; women’s volleyball and softball; and golf. Students have the opportunity to participate in a variety of recreational sports, including: skiing at Wisp Resort, boating on Deep Creek Lake, biking or hiking on the 150 miles of state park forest trails, rock climbing, or white watering on some of the best rivers in the United States and at the Adventure Sports Center International (ASCI).

Garrett College received its first accreditation in 1975 under the name Garrett Community College. In 2002, Garrett Community College changed its name to Garrett College. Garrett College is public community college Carnegie classified as “Associates - Public, Rural-serving Small” offering degrees in Postsecondary Certificate (>=1 year, <2years) and Associate’s. Garrett College received approval for the provision of distance education programs.

Serving both traditional age and adult students, Garrett College is proud of its dedication to personal relationships. The people who teach and learn at the college are relaxed, informal, and friendly, reflecting the small communities that surround the campus.

Institutional Objectives for the Proposal


Garrett College, located in McHenry, Maryland, seeks a comprehensive, integrated Enterprise Information System (EIS) solution consisting of established feature sets, components, portals, and functions created specifically for the dedicated administration of institutions of higher education. Garrett College requires the EIS solution to support the operational management of college financials, student information systems, alumni and advancement development, reporting, web-based access, document imaging, and database integration.

Garrett College Overview

Mission Statement


Garrett College provides accessible, quality education in a supportive environment to a diverse student population. We offer associate degrees and certificate programs as well as continuing education to meet the transfer, career, workforce development, and lifelong learning needs of our students and the community. We are committed to the ongoing development of engaging, innovative, and sustainable curricula, programs, and initiatives that are responsive to a changing world.

Purpose


Garrett College is a place where education thrives through engaged learning, businesses incubate and emerge, and vibrant leaders are forged.

Values


Garrett College believes that every human being is entitled to dignity, worth, respect, and the opportunity to learn. Therefore, Garrett College commits to the inherent value of learning, the Garrett College community, the surrounding region, and the global community.

Garrett College commits to the inherent value of learning by encouraging a culture of appreciation for the power of knowledge, designing and advancing a curriculum of excellence for student mastery and success, creating opportunities to reveal brilliance, promoting ageless, life-long learning, and providing open access to programs and services.

Garrett College commits to the inherent value of the Garrett College community by sustaining a college focused on student learning and success, fostering innovation and creativity, embracing the concept of the power of people working together in the free exchange of ideas, including respectful disagreement, and vesting individuals with the authority and responsibility to participate in shared governance.

Garrett College commits to the inherent value of the Garrett County community and the surrounding region by recognizing diversity of people, along with their differing points of view. This fosters a sense of belonging understanding the intrinsic value of our unique surroundings and of our cultural and artistic heritage, seeking an approach that balances preservation and progress, and contributing to the quality of life, economic and cultural vitality, awareness of local issues, and promotion of social justice.

Garrett College commits to the inherent value of a global community by facilitating understanding of other cultures and beliefs, providing opportunities for community awareness, and expecting a high level of cultural competence.

Garrett College commits to the inherent value of organizational responsibility by making the most effective use of resources, regularly evaluating our fiscal health, managing our human resources wisely, monitoring and assessing the utility of existing policies and procedures, and facilitating necessary change in a timely manner. This allows Garrett College responsive to future trends and needs, and promoting environmental awareness and serving as stewards of our environment.


Vision


Garrett College will be a gateway where academic excellence will be our hallmark, the campus reflects the diversity of the world, an engaged faculty and staff are committed to students’ success, the needs of local and regional economic development shape programs and services, scholarly achievement, physical and emotional preparedness, and integrity will be our product.

Future


Garrett College strives to succeed as a small college that offers excellent academic programs that prepare our students for further study or entry into careers. We provide signature programs offering curricula ranging from those focusing on the acquisition of advanced technical skills to the wise use and management of the area’s natural resources. Garrett College will serve as a model for transfer preparation, advising, and seamless transition. Garrett College will be a leader in partnership initiatives focusing on community and regional economic and workforce development. Garrett College will be the college of choice for students seeking a personal educational experience set in a dynamic natural environment.

Accreditation


Garrett College is accredited by the Commission on Higher Education, Middle States Association of Colleges and Schools, 3624 Market Street, Philadelphia, PA 19104-2680; 215-662-5606. The Middle States Commission on Higher Education is an institutional accrediting agency recognized by the U.S. Secretary of Education and the Council for Higher Education Accreditation.

Campus


The main campus of Garrett College is located at 687 Mosser Road, McHenry, Maryland 21541. The College also supports three outreach centers—CTTC, NOC, and the SOC, located in Accident, Grantsville, and Oakland, Maryland, respectively.


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