Request for proposal college of Public Programs, decision Theater Audio Video

SECTION VI – Green Purchasing Requirements/Specifications

In order to reduce the adverse environmental impact of our purchasing decisions we are committed to buy goods and services from manufacturers and suppliers who share our environmental concern and commitment. Green purchasing is the method wherein environmental and social considerations are taken with equal weight to the price, availability and performance criteria that we use to make purchasing decisions.

Be recyclable

Reusable

Non-toxic

Biodegradable
Further, proposer is expected to pick up packaging and either reuse it or recycle it. For major projects, this will be a requirement of the contract or purchase order.

SECTION VII – PROPOSER QUALIFICATIONS

The University is soliciting proposals from firms, which are in the business of providing services as listed in this Request for Proposal. Your proposal shall include, at a minimum, the following information. Failure to include these items may be grounds for rejection of your proposal.

1. 
   The number of years that your firm or its officers have been engaged in installing, testing, and servicing professional audio/visual systems at comparable educations institutions. Firms with fewer than five years of such experience will not be considered.
   
2. 
   
   
3. 
   Provider must have an existing full-time service department within the Phoenix Metropolitan area that is authorized and certified by the respective manufactures to service and repair the electronic components that are furnished and installed.
   

4. 
   References for current users of your firm, stating the company name and address and the name, position, telephone number, fax number, and if available, the e-mail or Internet address of a contact person. Supply references for your three largest installations, three installations in higher education (if different from your three largest installations), and up to three installations in the Phoenix area (if different from the preceding references). References may be used to determine whether Contractor has a proven track record in the field of successfully integrating audio, video and control system installations.
   

5. 
   Identify a projector manager for the duration of this project and provide a history and reference of similar large projects they have managed.
   

6. 
   Affirmation that you are licensed and bonded in the State of Arizona to perform this type of work under the same company name.
   

7. 
   Demonstrate timeline, identifying project management strategy and manpower loading at current staff levels to meet project timeline. Include a project schedule Gantt chart.
   

8. 
   Proposer must provide a statement confirming that they can meet the delivery/project completion date of 04/15/13
   

SECTION VIII – EVALUATION CRITERIA

Proposer shall minimize packaging and any packaging/ packing materials that are provided must meet at least one of, and preferably all, of the following criteria:
Made from 100% post-consumer recycled materials

Be recyclable

Reusable

Non-toxic

Biodegradable
Further, proposer is expected to pick up packaging and either reuse it or recycle it. For major projects, this will be a requirement of the contract or purchase order.

1. 
   ABLITY TO COMPLETE THE PROJECT
   

1. 
   Demonstrate an understanding of the project, showing the ability of the proposer to meet the scope and technical requirements of Section IV within the project timeline.
   
2. 
   Demonstrate the timeline, identifying project management strategy and manpower loading at current staff levels to meet project timeline.
   

2. 
   VENDOR QUALIFICATION AND EXPERIENCE
   

1. 
   Demonstrate Sufficient staff
   
2. 
   Demonstrate Qualified staff
   

3. 
   COST
   

1. 
   The initial total acquisition cost of the proposed goods and services offered.
   
2. 
   The five (5) year total cost of ownership.
   
3. 
   Any Technology Refresh Options (TRO) and the benefits to ASU.
   

4. RESPONSIVENESS TO THE REQUEST FOR PROPOSAL

a. General clarity, quality and adequacy of the response.

5. Green Purchasing Requirements/Specifications

Example:

SECTION X – FORM OF PROPOSAL/SPECIAL INSTRUCTIONS

To facilitate direct comparisons, your proposal must be submitted in the following format:

• 
  One (1) clearly marked hardcopy “original” in 8.5” x 11” double-sided, non-binding form. Submittal shall be in order as listed below and index tabbed to match. No metal or plastic binding – may use binder, folder, or clip for easy removal of proposal.
  
• 
  One (1) electronic copy on USB flash drive or CD as a PDF document that is PC readable, labeled, and not password protected. One “single” document for main submittal. Any confidential and/or proprietary documents must be on a separate flash drive or CD and labeled appropriately.
  
• 
  Proposer must check and play all flash drives or CDs before submitting. Company marketing materials should not be included unless the RFP specifically requests them. All photos must be compressed to small size formats.
  

If proposer fails to provide any of the following information, with the exception of the mandatory proposal certifications, the University may, at its sole option, ask the proposer to provide the missing information or evaluate the proposal without the missing information.

1. 
   Cover page with mandatory proposal certification as per Section XIII.
   

2. 
   Statement confirming that project completion date of April 15, 2013 can be met.
   

3. 
   Detailed information on your firm’s qualifications, as described in Section VII, Proposer Qualifications, and in the order listed in that section. Provide information in a section labeled “Proposer Qualifications.”
   

4. 
   References
   

5. 
   Response to the Proposal, Section V.
   

6. 
   A description of the, on-site warranty and service program that you would provide under this contract including response time (hours/minutes), warranty work hours, responsibility of ASU, loaner units during repair period, preventive maintenance options or requirements, etc. Provide this in a section labeled “Warranty Program.”
   

7. 
   Pricing Schedule, Itemized format presented in Section IX,
   

8. 
   Supplier Sustainability Questionnaire
   

Confidential and/or Proprietary Information must be submitting per the instructions in Section IV, item 10. Any watermarks, footnotes or reference to Confidential and/or Proprietary throughout the submitted proposal will be disregarded as boilerplate markings