Request for Proposals For a
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- Proposal Preparation Costs
- Proposal Validity Proposals must be valid for 90 days from the Proposal Due Date. Acceptance or Rejection of Submissions
- Contract Negotiation and Execution
- RFP AMENDMENTS AND CLARIFICATIONS
- Submission of Questions
- Clarifications and Amendments
RFP TERMS AND CONDITIONSBy responding to this RFP the Supplier signifies agreement with and is bound by the following Terms and Conditions. Definition of TermsParticipating Vendor: A company that has submitted a proposal in response to this Request for Proposals Proposal: A response to this RFP submitted by a Participating Vendor. RFP: Request for Proposals. Supplier: Any company or individual that has received a copy of this Request for Proposals. Client: District 2 Public Health WIC (D2PHWIC) ConfidentialityD2PHWIC expects the Supplier to respect the confidentiality of D2PHWIC’s information. As a result of its participation in relation to this RFP, the Supplier may gain access to information regarding D2PHWIC business or on the use, development, and acquisition of other services by D2PHWIC. The Supplier shall treat all information as confidential and shall not use or disclose the information beyond the intended purpose, being the Supplier’s preparation and response to this RFP; and shall not disclose the information to any third party, except where the information exists in the public domain and/or is exempt from protection under applicable law. Any other distribution, copying or disclosure is strictly prohibited. If the supplier is required to release any of the information to a third party for the purposes of preparing for its proposal, the Supplier is required to solicit at least the same confidentiality obligations from this third party prior to releasing the information. Should the supplier or third party be unable or unwilling to comply with D2PHWIC’s confidentiality requirements they must return all RFP material received and withdraw from this RFP process. D2PHWIC will consider proposals submitted by suppliers as confidential. All materials submitted by the Supplier will become the property of D2PHWIC and will not be returned. Proposal Preparation CostsAll costs incurred in the preparation and submission of proposals and related documentation, including participating vendor presentation to D2PHWIC shall be borne by the participating vendor. Marketing ReferencesAll Suppliers responding to this RFP shall be prohibited from making any reference to D2PHWIC in any literature, promotional material, brochures or sales presentations. Proposal ValidityProposals must be valid for 90 days from the Proposal Due Date. Acceptance or Rejection of SubmissionsD2PHWIC is not obligated to accept the lowest cost or any proposal. D2PHWIC reserves the right to: Reject any or all proposals; Waive technicalities or irregularities; Issue no contract for any of the services described within this RFP; Award all services to one vendor; Accept any proposals it determines to be in the corporation's best interest; Negotiate any or all of the scope and terms of any contract that flows, directly or indirectly, from this RFP; Add or remove scope into the contract negotiation process; Issue contract awards for any combination of services and vendors, either all or part of the business as D2PHWIC sees fit. D2PHWIC has no obligation to reveal the basis for contract award or to provide any information to suppliers regarding the evaluation or negotiation processes. All participating vendors will be notified promptly of bid acceptance or rejection. Contract Negotiation and ExecutionIt is the intent of D2PHWIC that, after the successful vendor has been selected, D2PHWIC and the selected vendor will enter into contract negotiations containing all terms and conditions of the proposed service. Any acceptance of a proposal is contingent upon the execution of a written contract and D2PHWIC shall not be contractually bound to any vendor prior to the execution of such written contractual agreement. All inquiries, questions, and requests for clarification of the contents of the RFP must be in writing, and addressed to the D2PHWIC Contact identified in this RFP. It is the Supplier’s responsibility to clarify their interpretation of any item in the RFP of which they are not certain. Question PeriodThe deadline for all questions is 4/7/2011. No questions submitted after this date will be answered. D2PHWIC will answer all questions by 04/12/2011. All inquiries, questions, and requests for clarification of the contents of the RFP must be in writing, (email is preferred) and addressed to the D2PHWIC Contact identified below. Questions submitted to other than the specified D2PHWIC Contact will not be answered. D2PHWIC cannot be responsible for the accuracy of answers, clarifications or other information received from other than the means described herein. Multiple questions per RFP section are permitted. However, each question must be identified by the section number of the RFP to which it pertains, and an alphanumeric identifier if there are multiple questions per RFP section. A listing of Supplier inquiries (without identifying the source of the inquiry) and D2PHWIC responses thereto will be published on the D2PHWIC website. All inquiries must include:
The supplier company's name, address and phone number; A clear and concise question; References to specific sections and paragraphs within this RFP. Questions shall be submitted by e-mail (preferred) or fax, referencing the RFP number on all correspondence. For questions regarding this Request for Proposal please contact: James York District 2 Public Health 1280 Athens Street Gainesville, GA 30507 Telephone: 770-535-6935 Fax: 770-535-5958 Email: jayork@dhr.state.ga.us
Any clarifications or amendments to this Request for Proposals will be published on the District 2 Public Health website at: www.phdistrict2.org/rfp.htm Download 197.79 Kb. Share with your friends:
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