Request for Qualified Contractors

Scope of Services

traffic signal maintenance, preventive maintenance-ground, back guy insulators repair, pull box repair, traffic controller cabinet repair, transceivers repair, conduit repair, jacking or boring traffic signal poles repair and removal, outside plant fiber optic repair, splice closure repair, fusion splice repair, batteries for battery backup system repair, battery backup system repair, wireless magnetometer vehicle detection, preventative maintenance-aerial.

1. 
   TRAFFIC SIGNAL MAINTENANCE ACTIVITIES
   

1. 
   Preventative Maintenance –Ground
   

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  Clean and vacuum interior of cabinet, wipe interior surfaces removing all dust, pickup, remove and properly dispose of all debris (example: wire clippings, loose ties, etc.).
  
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  Remove all exterior decorations and graffiti not normally associated with exterior of cabinet.
  
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  Remove and properly dispose of old filter. Install new cabinet filter.
  
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  Control of pests and insects on the approach to, inside and around the cabinet. Use appropriate chemicals to rid cabinet of insect nests (wasps, fire ants, spiders, etc.). Application of chemicals shall not cause harm or damage to traffic signal controller components or surrounding areas outside of cabinet.
  
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  Place rodent bait in appropriate section(s) of cabinet to deter and/or eliminate rodent related problems.
  

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  Install and or replace back guy guards.
  

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  Inspect all pole foundations. Timber Poles - inspect ground surrounding burial point for soil erosion or washout. Fill and compact areas as necessary. Concrete Poles – inspect pole foundation and structure for soil or concrete upheaval, cracks or any other structural damage. Any detection of these conditions shall be noted on the intersection checklist. Steel Poles – inspect pole foundation for soil or foundation upheaval and cracks. Inspect foundation bolts and check pole for any obvious damage. Any detection of these conditions shall be noted on the intersection checklist
  
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  Grounding (testing and documentation) – Contractor shall test and document grounding of traffic signal span at all poles and the cabinet to ensure that controller and pole grounding meets the Department requirements as set forth by Specification 647. Complete and submit the “Grounding Test Sheet” documenting the grounding results for all poles and the cabinet. If the grounding test fails for any pole or cabinet, the Contractor shall note ground test results and provide the information to the Project Manager or designated staff.
  
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  Inspect Detection and note any detection that is non-functional. For non-functioning detection note that field detector input is terminated to the correct terminal; and loop arrestor is functional.
  
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  Inspect Communications system and verify system communications with controller. For fiber verify connectors from transceiver to controller are connected and correct. For FSK verify communications from field terminal block to controller including communications surge arrestor. Replace surge arrestor if not functioning.
  
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  Inspect Battery Backup System and verify operation of System. Verify Batteries are fully charged. Make note of any batteries that need to be replaced.
  
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  Document all of the above items in a report and note any additional items at intersection that need response maintenance.
  

2. 
   Response Maintenance – Ground Items
   

As Indicated on Work Order Forms, outside plant fiber optic may be installed or replaced. This response maintenance shall consist of installing or replacing outside plant fiber optic cable. This item shall be complete payment for all work required for replacing or installing outside plant fiber optic cable. All items necessary to complete this response maintenance are the Contractor’s responsibility and are to be included in the bid price. The outside plant fiber optic cable bid price is for complete install including material cost, install cost, and any miscellaneous material needed to complete the install of the outside plant fiber optic cable, fiber optic connectors, fiber optic patch cords, FDC and span wire if it is furnished by the Contractor.

This activity includes maintenance activities that need a bucket truck to be performed. These maintenance activities include: visual inspection and or replacement of all aerial associated traffic signal equipment and hardware as directed by work order; Clean or replace lens in vehicle signal indications and pedestrian heads, check and tighten traffic signal head(s) and street sign(s) hardware. When performing this activity on an intersection basis, the following activities are to be conducted at a minimum in order to qualify the Contractor for payment under this category;

Replace defective signal indication lamp sockets as needed, or install LED indication as directed.

Included in the following activities are aerial maintenance activities to be performed as individual task or in combinations of the following activities and will be paid on an individual item basis as noted below.

5. 
   Installation Services (Labor Only)
   

The emergency work order will be determined by the Project Manager or designated staff. Emergency work orders activities shall include required troubleshooting, repair, installation or replacement of traffic control devices at signalized intersections. The Contractor is responsible for performing the necessary repairs and performing tests to ensure that the traffic signals are left operational or in a safe condition before leaving an intersection. Contractor will document all findings and report them to the Project Manager or designated staff. All salvageable materials are to be returned to the Department’s Traffic Signal Electrical Facility (TSEF) at a mutually acceptable time to both the Contractor and the Project Manager or designated staff or disposed of as directed by the Department.

The Contractor will be required to physically present related traffic signal equipment removed from intersections for the purpose of verifying replacement to include the serial numbers for electronics equipment of the original equipment and the replacement equipment under an emergency work order. Unless otherwise specified, emergency work orders shall include; but is not limited to the troubleshooting and repair of the following items:

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  Conflict Flash at the intersection
  
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  Detection (IVDS, microwave, etc.) failure at the intersection
  
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  Inductive Loop failure
  
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  Controller failure
  
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  Communication failure
  
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  Power failure at the intersection
  
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  Pre-emption failure
  
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  Damaged Signal Heads
  
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  Damaged Pedestrian Heads
  
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  Cabinet Damage/Replacement
  
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  Transfer Relays failure
  
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  Battery Backup System Failure
  

The initial term of the awarded contract will be for a three (3) year term from the date of award. If both parties agree, this contract may be renewed for additional terms up to a maximum of two (2), one (1) year renewals, so long as the terms and conditions remain the same.

4. 
   Contract Amount
   

The Department of Transportation has determined that a RFQC followed by a sealed Invitation-To-Bid (ITB) will be the most advantageous selection process to the state in completing the acquisition of these services. The sealed invitation to bid will be sent to all firms deemed qualified who submitted a response to the RFQC. The ITB will consist of detailed information about the services described in this RFQC.

1. 
   Method of Communication
   

2. 
   Selection of Finalists
   

3. 
   Finalist Notification
   

4. 
   Final Selection