Section 7: Monitor and Maintain the Mitigation Plan

7.2 Process

During the five-year planning cycle, the Valley County Disaster and Emergency Services Coordinator will undertake the following initiatives:

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  Collect annual information from the agencies involved in implementing mitigation projects or activities identified in the Mitigation Strategy section of this plan
  
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  Maintain and update the mitigation action table
  
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  Conduct site visits and obtain reports of completed or initiated mitigation actions to incorporate in the plan revision as needed
  
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  Research and document new natural disaster information pertaining to Valley County during the planning cycle and incorporate into a revised risk assessment section as needed
  
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  Organize (at a minimum) annual meetings with each of the participating jurisdictions and county commissioners to discuss relevant hazard mitigation issues, provide status updates, and discuss available grant opportunities
  
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  Organize biannual meetings with mitigation steering committee members to discuss relevant hazard mitigation issues, provide status updates, and discuss available grant opportunities
  
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  Coordinate, compile, and disseminate hazard mitigation funding information and applications
  
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  Convene a meeting of the Hazard Mitigation Steering Committee within a timely period following a natural disaster, when funding is announced to prioritize and submit potential mitigation actions for funding and/or at the direction of the Disaster and Emergency Services Coordinator
  

The above activities outline plan maintenance during the four years leading up to the fifth year of the planning cycle (2016-2021). Beginning in August 2017, the Valley County Disaster and Emergency Services Coordinator will reconvene the Planning Committee to discuss and update the status of the hazard mitigation actions listed in the plan. The Valley County Disaster and Emergency Services Coordinator will be responsible for ensuring the compilation, documentation, and incorporation of all changes derived from the activities listed above into a revised plan document.

7.3 Evaluation

The hazard mitigation plan will be evaluated annually to determine the effectiveness of its projects, programs, and policies. The Valley County Disaster and Emergency Services Coordinator will be responsible for scheduling and organize the planning meetings, collecting, analyzing and incorporating annual reports, and providing revised drafts to the Hazard Mitigation Steering Committee. Annually the Hazard Mitigation Steering Committee members will assess the current version of the plan and determine the improvements necessary for the plan update. The Valley County Disaster and Emergency Services Coordinator will evaluate the Hazard Mitigation Steering Committee to determine if other agencies should be added.

A thorough examination of the plan will take place during the fifth year of the process to ensure Valley County has an updated hazard mitigation plan at the end of the planning cycle. The Hazard Mitigation Steering Committee will review the goals and action items to determine their relevance to changing situations in the county, as well as changes in state or federal policy, and to ensure they are addressing current and expected conditions. The Hazard Mitigation Steering Committee will look at any changes in county funding and other resources that may influence plan implementation, and program changes to determine the need for reassignment. The Hazard Mitigation Steering Committee will review all portions of the plan to determine if this information should be updated or modified given any newly available data.

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