Standard Operating Procedures
Quality Review Program (QRP)
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- Navigate this page:
- Applicant Processing Window
- MEPS Processing Priorities
- Enlistment Processing Active Duty (AD) shippers All new contracts Testing Processing
- MEPS Opening Procedures
- Commanders Welcome Brief
- Applicant Testing Testing Schedule
- Retest/Confirmation Test Procedures
- Confirmation Test Procedures
- Special Category Applicants
- Officer Candidate Applicants
- Previously Medically Discharged Applicants
- Manual Processing Procedures
- Walk-in allocations are based on the percentage of accessions at this MEPS for each individually represented Recruiting Service using recent historical data.
- Files Room and Access to Applicant Records
- Expectations of Recruiters
- MEPS Recruiter Orientation and Training
- InterService Recruiting Committee Meeting (IRC) Meeting
- MEPS Security and Emergency Management
- Appendix 2—Typical Applicant Processing Schedule
- Appendix 3—Applicant Conduct/Reminders
- Items Applicants Should Not Bring
- Walk-In – Any applicant requiring a full physical, inspect or who has not been properly projected. (There are NO WALK-IN SDPs ).
- Appendix 6—Exception to Policy Form
Quality Review Program (QRP)The purpose of QRP is to: Ensure 100 percent availability of applicant records. Provide a thorough review of all testing, medical and processing documents. Ensure applicants are qualified for further processing. QRP consists of a three-person team, one each from the Processing, Testing, and Medical Sections. During the QRP session, the team reviews each applicant’s record. The QRP Team must have a copy of each applicant’s DD Form 2807-2 and record to conduct QRP on an applicant’s individual projection. If the Service Liaison does not provide a copy of the DD Form 2807-2 and the applicant’s record by 1300, the applicant’s projection will be deleted. Service Liaisons will not have the opportunity to submit these documents as corrections once QRP is complete. Service Liaisons will receive a copy of their respective USMEPCOM Form 727-Es, Applicant Processing List (APL), once QRP is complete. Service Liaisons must correct discrepancies by 1100 the day after receiving QRP results to ensure their applicants will process the next day. The QRP team will delete projections if discrepancies are not corrected within the timeframe. Applicants whose projections have been deleted and arrive to process the next morning will be Service walk-ins. The QRP team will make one of the following annotations on each Recruiting Service’s APL at the completion of QRP:
Shipper ProjectionsService Liaisons will project shippers 30 days prior to the ship date in USMIRS. The destination and date of birth for each shipper must be in the remarks column. This is a daily report for the Travel Section. If the 30 day requirement falls on a day when the MEPS is not open, Service Liaisons must project the applicants on the next business day. Service Liaisons will provide a Request for Orders (RFO) to the Travel Assistant (TA) five business days prior to the ship date and final shipping projections 72 hours prior to the ship date. The Commercial Travel Office (CTO) will book shippers by name and provide confirmed reservation itineraries no later than the morning of the ship date. Service Liaisons must immediately notify the TA of any changes to the projections. Applicants who are not projected correctly may not fly on the requested ship date. Projections under 72 hours require an Exception to Policy and close coordination with the Operations Officer and the TA. The NY MEPS cannot guarantee flights for applicants who are not projected correctly.
Family members and friends often come to the MEPS to farewell the shippers. The main gate Visitor Control Center (VCC) requires the names of daily shippers to verify visitors to the MEPS. To ensure that the VCC has this information, a Travel Section member will submit the by-name shipper projection list the day prior. The list will be emailed to 'hamiltonvcc@conus.army.mil.' Visitors should be instructed by recruiters to come no earlier than 1030; which is the first oath of the day. Part 4 – Applicant Processing Applicant Processing WindowThe Recruiting Services will have a minimum six-hour applicant-processing window to work new contracts during normal MEPS operations and Saturday openings. This time commences when the first scheduled full physical applicant is released to the Service Liaison. MEPS Processing PrioritiesThe NY MEPS prioritizes applicant processing to ensure smooth applicant flow. The following processing priorities apply: Medical ProcessingPhysical inspections (shippers/Non Shipper) Special physicals by appointment (Attorneys, Healthcare Professionals, and Chaplains) Officer Candidates and ROTC, Cadet, and Midshipmen applicants Applicant physicals (DEP) Prior Service All others (waiver, consults, etc.) Enlistment ProcessingActive Duty (AD) shippers All new contracts Testing ProcessingCAT-ASVAB/MET SITE Testing (Enlistment) ASVAB Testing (High School) Special Tests MEPS Opening ProceduresTotal required personnel scheduled to open the MEPS at 0615/0630 is 5 (1 military, 3 civilians, 1 officer/E-6+). One military will pull security, two civilians will work the control desk, one civilian will handle biometric enrollment, and the officer/E-6+ will assist with check-in or float until time for the Commander’s Welcome Brief at 0800. Applicants arrive at the MEPS in accordance with Table 1 on page seven. Applicants arriving at the MEPS with recruiters will be briefed and escorted into the MEPS prior to the bus arriving. Upon bus arrival One staff member will get on the bus to give the shipper/modified briefing and ask all applicants if anyone is in possession of contraband. He or she will then direct applicants into the building. Applicants will deposit their belongings in a bin in the baggage room then report to their Service. Liaisons will check in applicants and give them name tags. They will first send Full Physicals to the control desk to check in, obtain their records, and be biometrically enrolled in the Murphy Room if needed. Liaisons will then send Inspects/Shippers directly to the Medical floor. All others will be sent to the control desk when announced over the paging system. The Commanders Welcome Brief will begin at 0800 in the Medical briefing room for all Full Physicals and Same Day Processors. The Medical briefing will immediately follow. At 0800 the control desk will be closed for morning check in. Commanders Welcome BriefAll applicants processing at NY MEPS will receive the Commanders Welcome Brief. This briefing is an important tool in setting the tone for the MEPS experience and is given before their processing day begins. This briefing is to be given to all applicants who have not been to a MEPS in over 2 years or require processing other than an inspection, consult, ASVAB, special test, or significantly reduced level activity. For maximum value, the briefing should precede as much of the MEPS processing day as possible. The briefing establishes rules of conduct, confirms to the applicant they are in a military environment, and ensures an understanding they are the number one mission priority. Shipper ProcessingWhen a Shipper has completed his medical inspect, he will be sent down to the Service. The Liaison will send the Shipper to the control desk, who will check the Shipper in to T ravel. Travel will provide the Shipper with military orders and direct him to the Processing Section for PAI. After PAI is complete, Processing will retain the entire packet for packet breakdown. The Shipper will be sent back down to the Service for final preparations. With the exception of Reserves and National Guard, the Liaison will provide the Shipper with a 680-ADP with “oath” written on it and send him to the control desk. At this point the Shipper has completed processing and will wait for the next oath of enlistment. If his family is visiting, he can wait with them. After he completes the oath of enlistment, he will sign his enlistment contract. When Travel has all the Shippers ready for shipping, they will page all the shippers for the Travel briefing. Each Shipper will receive his packet, flight itinerary, and meal check. The Travel Specialist will escort the Shippers to obain their baggage and then on to the appropriate van outside the MEPS. Applicant TestingTesting ScheduleThe Testing Section publishes a monthly schedule of tests. Applicants must have a complete, accurate, and legible USMEPCOM Form 680-3A-E and SSN verification to test. The following are general schedules for the NY MEPS and the MET Sites but are subject to change. NY MEPS is aggressively pursuing opening iCAT (computer-based test) sites. When the sites are fully functional, all MET sites except for Farmingdale will close permanently. Contact the NY MEPS Testing Section at 718-765-4431 for additional information.
Special Test ScheduleSpecial tests are scheduled according to the following table. Monthly schedules are developed and forwarded to all Service Liaisons/Counselors for planning purposes. All applicants for special tests must be projected by 1300 one day prior to testing. Walk-ins are not allowed.
Retest/Confirmation Test ProceduresWhen Authorized individuals are allowed to retest Standard retest policy The retest policy applies to both enlistment and student testing programs without distinction. A mandatory test session in a high school does not waive this policy. An applicant who answers at least on ASVAB questions is considered to have tested and established retest eligibility. Any ASVAB test, including confirmation and student tests, within 2 years of any previous ASVAB test is a retest and will be counted toward the retest policy. When retested, a complete ASVAB is administered. Applicant who has taken the first retest, whether student or enlistment, can retest after one calendar month has elapsed (example: initial test taken on 2 JAN, first retest was taken on 2 Feb). Applicants who have taken the first retest can retest after one calendar month has elapsed (e.g. initial test taken 1 JAN retest taken 2 Feb applicant is eligible for second retest 2 March). All subsequent retests must be 6 calendar months from last retest. Confirmation Test ProceduresThis test procedure is designed to identify applicants who achieve 20 or more points of improvement (critical gain) in Armed Forces Qualification Test scores on a retest. Further processing is prohibited until after the confirmation test. If an applicant tests less than six months after his last test and he scores 20 or more points higher, he will be required to take a confirmation test. The confirmation test must be administered at the MEPS. Example: 1st test AFQT = 40, 2nd test AFQT = 60, the critical gain is 20 points. If the confirmation test score is higher or does not decrease by more than half the critical gain of the previous test, the applicant may continue MEPS processing. The test that triggered the confirmation test will be the score of record. Further retesting will be authorized six months from the date of the confirmation test. Example: 1st test AFQT = 40; 2nd test AFQT = 60, critical gain = 20. Confirmation test AFQT must = 50 or higher. If the confirmation test score decreases by more than half of the critical gain, the score will be invalidated. Confirmation interviews are no longer used by USMEPCOM. Example: 1st test AFQT = 40; 2nd test AFQT = 60; critical gain = 20. Confirmation test AFQT is less than 50.
Medical ProcessingGeneral Information Applicants should be aptitudinally qualified, i.e., have a passing score on the ASVAB for their respective Service, prior to being given a medical examination. The USMEPCOM 680-3-ADP will be used to determine and verify aptitude qualification scores. Services have the option of giving a physical to anyone with a score of 10 or above and having the applicant retake ASVAB at a later date.Applicants must be ready to process the morning they arrive. The applicants must have been projected 48 hours prior. Applicants must have authorized Medical Pre-Screening Form (DD Form 2807-2) and other necessary documents with them when they arrive at the control desk for check-in. Applicants arriving without Medical Pre-Screening Forms will process as a walk-in. Pre-screening forms for 17-year old applicants require parental consent.Pre-ScreenIf the Medical Pre-Screening Form indicates a need for an Evaluation or Consult, the applicant will not process that day. The CMO must review all Med Reads before Service Liaisons project applicants to process. Any applicant with a Medical Pre-Screening Form that indicates no significant medical history but subsequently divulges a medical condition will not continue processing until the CMO completes an evaluation. See “Medical Prescreening Prior to Projection” for procedures. Service Liaisons are authorized on the medical floor at 0900 to speak with the CMO. After that time period, they are not authorized again until 1300. Exceptions are only permitted if escorted by either a Medical Supervisor or Lead Health Tech. In their absence, Liaisons must consult with Operations Officer or Command Group. They may call the Medical Front Desk for questions at any other time. Recruiting personnel are not authorized on the Medical Floor. Special Category ApplicantsSpecial category applicant processing recognizes those applicants who merit special treatment commensurate with their expected position in military Service. This applies to applicants for direct commissioning such as Attorneys, Healthcare Professionals, and Chaplains. Special physical applicants must be projected as “special physical.” Special applicant processing will be offered daily except on Saturday. Services are authorized one applicant per day. Services may borrow slots from other Services. Special category applicants must be pre-coordinated with MEPS Medical Section and projected as non-applicants (DAZ, DFZ, DMZ, etc.) by established timelines. Special category applicants must arrive no later than 0900 for processing. They will receive individualized processing to the maximum extent possible.
ConsultationsThe NY MEPS uses contracted services for Neurological/Psychiatric, Optometry, and Dermatology medical consultations. The Medical Section will notify Service Liaisons of scheduled appointments using the NY MEPS Medical Consultation sheet. The Medical Section will not schedule a consultation for an applicant until his HIV/DAT results have posted. If the CMO certifies the applicant that day, he may enlist if he can meet the 1600 processing close and there are no other barriers to processing. Under no circumstances will Recruiting Service personnel contact NY MEPS consultation doctors or facilities. Recruiting Services are not authorized to change the date or time of a consultation appointment. The Service Liaisons must coordinate with the Medical Section to change consultation appointments. Applicants must keep their scheduled consultation appointments. If an applicant misses a consultation, the Recruiting Service Station Commander must submit a letter to the NY MEPS Commander explaining why the applicant missed the consultation. Orthopedic consults will be automatically scheduled for the next available slot. Orthopedic consults are a 2-part process: X-rays before the scheduled consultation and the scheduled consultation. Previously Medically Discharged ApplicantsIf an applicant has been previously medically discharged from military service, use the Dial-a-Medic system to discuss the case to ensure the condition that caused the medical discharge is no longer present. Ensure the medical discharge summary and other medical records are available. Over 40 PhysicalsApplicants over 40 should be prepared for the following during medical processing: Applicants must fast for 12 hours: no food or drink other than water prior to the physical date Special eye test (Tonometry) Rectal examination EKG Females must submit a copy of their recent PAP results and mammogram Prior Service applicants may require a psychiatric (NP) evaluation For same day processing, applicants over 40 should have their blood drawn up to 2 days prior to their physical date. The Service Liaison must obtain a voucher and labs from a Medical Technician. If the Service Liaison does not obtain a voucher, the applicant’s blood will have to be drawn at the MEPS and the applicant’s status will be open until the lab results are posted. No Show ProceduresApplicants who have been projected but do not come to the MEPS within the required timelines to process are no shows. No show packets will be checked back into the files room. For applicants with no records built, the files room will return 2807s to the respective Service. Manual Processing ProceduresIn case of USMIRS outage, applicant processing will continue manually. Testing will provide paper and pencil tests. Medical will write in physical exam data and retain the information. Processing will utilize the USMEPCOM forms saved on the O: drive>files room>documents. The forms are also available via a CD held by the Operations Officer or Processing NCOIC. All applicant information will be saved and entered into USMIRS when it becomes operational. MEPS Walk in PolicyA walk-in applicant is not correctly projected for processing before the established MEPS projection cut-off time. Walk-ins are discouraged because the applicant’s records will not have been reviewed which may cause processing delays. Services will adhere to the following rules for walk-in applicants: Walk-ins must be projected as a “W” and the corresponding USMEPCOM Form 727E submitted to the Control Desk along with a walk-in tag no later than the end of morning check-in regardless of medical examination requirements. Walk-in applicants may not have disqualifying medical conditions noted on their DD Form 2807-2 (other than items 7, 12, 61, and 73). If a walk-in applicant discloses disqualifying medical conditions during the medical processing, the Medical Section will terminate the applicant’s medical processing and send the applicant back to his respective Service Liaison. The Medical Section will place the applicant’s record in an “N” status. Walk-ins are outside of the normal process and require special consideration. The Control Desk will only accept walk-ins if they have complete packets and present no obstacles to processing. Services cannot change the projection the same day to allow testing only applicants to become SDP. DEP-Only walk-ins will arrive no later than 1000 and be ready to enlist no later than 1600. The MEPS walk-in policy allows for unexpected applicants. It is not intended to provide a cushion for failing to properly project an applicant. The NY MEPS will not accept as walk-ins applicants who still belong to another MEPS or tested at a high school. These applicants must be projected. Walk-ins requiring SPF changes will be processed in accordance with this SOP.
The following table lists the Service allocations for walk-ins:
Applicant HoldoverRecruiting Services with held over applicants must provide the Control Desk with USMEPCOM Form 727 and USMEPCOM Form 727-E (if staying in hotel) no later than 30 minutes after processing closes for the day (usually 1600) or within 30 minutes of ETP expiration. Part 5 – Station Administration and Education Files Room and Access to Applicant RecordsRecruiting Service personnel are not authorized access to the MEPS Files Room under any circumstances. A USMEPCOM PCN 680-3ADP (USMIRS summary of an applicant’s record) must accompany requests for applicant records. Service Liaisons must sign for records in the log book when picking up records. Requesting and returning records will only occur during Files Room customer service hours, 0900-1300 and 1530-1630 daily. The following table lists ownership of records according to the USMIRS record status:
Table 11-Applicant Records Status Expectations of RecruitersRecruiters must be in a proper military uniform and maintain all personal dress and appearance standards. Recruiters will conduct only official business while in the NY MEPS. Recruiter travel within the MEPS is restricted to the following areas: First floor area except for the Testing area and the cafeteria, applicant luggage storage room, and restrooms. Recruiters are not, under any circumstances, allowed to talk to or visit with applicants processing for another branch of Service in the MEPS. Recruiters will pre-brief their applicants on what to expect at the MEPS. At a minimum, applicants should be aware of processing procedures, timelines, fraudulent enlistment, the dress code, and ground rules. Recruiters are responsible for the proper completion of USMEPCOM Form 680-3A-E and DD Form 2807-2.
Enlistment CeremoniesEnlistment Ceremonies are the culmination of the enlistment process and should be a memorable event for the new enlistees. The NY MEPS will publish a monthly schedule of the Enlistment Officers of the day. Guests may perform ceremonies at the NY MEPS. Guest Enlistment Officers must either be a Commissioned Officer, Warrant Officer, or Retired Officer from one of the branches of Service. Active Duty Guest Enlistment Officers must be in the required uniform. Retired Officers may perform the duties in business dress. Service Liaisons will coordinate these ceremonies in advance. The Oath of Enlistment will be conducted at the following times:
Oath 2 - 1145 Oath 3 - 1330 Oath 4 - 1500 Oath 5 - 1630
The NY MEPS Staff can provide individual training sessions for Commanding Officers, Commanders, Executive Officers, First Sergeants/Superintendents, Flight/Station Commanders, Command Master Chiefs, Headquarters personnel, and Training personnel. Recruiting Services may request training and information on any processing topic.
Senior Liaison MeetingThe Operations Officer will schedule two Senior Liaison meetings each month to share information, resolve processing issues, and discuss future initiatives. The meetings are held the first and third Thursday of each month at 1100. All Service Liaisons are invited, and a representative from each service is required. InterService Recruiting Committee Meeting (IRC) MeetingThe IRC meets at least once each quarter and more often as needed. All commanders and senior enlisted advisors are highly encouraged to attend. Members may submit agenda items at any time prior to the scheduled meeting. Minutes are published by the chairman and forwarded to the other members. MEPS Security and Emergency ManagementSecurity Procedures The NY MEPS will assume all security postures in accordance with USMEPCOM, Federal, State, and Local Law Enforcement, and Fort Hamilton requirements. The MEPS will use the specified security measures for Force Protection Conditions (FPCON) ALPHA through DELTA. Military personnel must show proper identification to enter the facility. Visitors conducting official business at the MEPS, area commanders and senior enlisted advisors must check in at the control desk. They are not required to wear a visitor's badge while at the MEPS. All other visitors, including family members, guests for ceremonies, contractors, and maintenance personnel may be required to undergo security screening. Visitors are not allowed in the testing area, medical section, processing section, mailroom, or other off-limit areas unless properly escorted or by authorization of the Commander. All visitors will be briefed on escape routes, muster locations and other pertinent information. Upon entry, each applicant will remove his or her bulky clothing items and metal objects and place them in a black bin along with any baggage. The bin will be placed on the x-ray machine and the applicant will pass through the metal detector until it does not go off. The MEPS member on duty will ensure there are no dangerous or contraband items in the bin. Once cleared, the recruiter will escort the applicant into the baggage storage area.
The NY MEPS Commander may close the building in the event of an emergency. The NY MEPS Commander and Staff will notify the Senior Liaisons as early as possible if the building will be closed. The NY MEPS Duty NCO can be reached at (718) 765-7300 to answer questions during a building closure. Exceptions to PolicyService Liaisons will use the NY MEPS Exception to Policy Form to request exceptions to the policies outlined in this SOP and USMEPCOM regulations. The ETP is routed to the Operations Officer. If unavailable, it will go to the Senior Enlisted Advisor or Commander. The NY MEPS leadership will consider each exception to policy on an individual basis. The current ETP form can be found in Appendix 6. Appendix 1— NY MEPS Operating Schedule and Cut-off Times MEPS Opens building 0615 Same Day Processor 0630 (Monday, Saturday, Mission Day) Full Physicals, Inspects 0630 Morning ASVAB, TAPAS, DLAB 0700-1000 (Monday, Friday) Welcome Brief 0800 Airborne Physical (Class “C”) 1300 DLPT 0800 (Wednesday and Friday) Meal number sent to caterer 0830 Files Room Open 0900 -1300, 1530-1630 Drop-off for Records Requests, SPFs, Fax & Mails, & MEPRs 0900 Specials 0900 (Attorney, Medical Corps, or Chaplain candidates) ECLT 1000 (Tuesday) Turn in Med Reads 1000 DEP-Only 1000 Control Desk Closed for Shippers 1030 Shipper Projections to Files Room 1100 48 hours prior AIM 1200 DEP Projections to Files Room 1300 48 hours prior Hotel Projections to Travel 1300 48 hours prior Shipper Brief 1300 QRP 1330 Night ASVAB, TAPAS, DLAB 1400-1700 Extensions to OPSO 1530 Next day meal number to caterer 1530 DEP Processing cutoff 1600 Holdover APLs to control desk 1630 First bus departs 1715 Second bus departs NLT 2000 (Monday-Thursday) Appendix 2—Typical Applicant Processing ScheduleTime Event 0500 Hotel wake up call 0500-0545 Free breakfast at the hotel 0600 Bus departs hotel for MEPS 0615 MEPS opens 0630 Applicants arrive and visit Service Liaison Offices 0645 Check-in begins at the Control Desk, inspects to Medical 0730 Special category applicant arrival time (Attorneys, Healthcare Professionals, and Chaplains) 0800 Commander’s Welcome Brief; Medical Brief 1000-1300 Lunch available for applicants in the cafeteria 1030-1330 Shipper Enlistment Ceremonies 1330 Transportation briefing for shippers 1400-UTC Applicants en route to airports 1330-1630 DEP Enlistment Ceremonies 1200 Check in for night testing applicants begins 1400 Night ASVAB test window opens 1715 First testing bus departs for the hotel 1700 End check-in for night testing applicants NLT 2000 Night tester bus departs Appendix 3—Applicant Conduct/RemindersBathe or shower the night before your arrival at the MEPS Shoes and socks are required—shower shoes/sandals are not allowed Clean undergarments are mandatory You will not be allowed to take a physical without them Clean undergarments are defined as briefs or boxers for men, panties and a bra for women; no thongs or Speedos You must wear conservative seasonal attire of suitable appearance Hats, headgear, sleeveless shirts, net shirts, tanks tops, midriff or halter-tops, mini-shorts or skirts, and clothing with objectionable or obscene words or graphics are prohibited Remove any and all body piercings, females can only wear one set of earrings If you wear either eyeglasses or contacts: bring them, your prescription and your lens case Discuss any childhood medical problems with your parents and bring documentation with you  Bring your Social Security card, birth certificate and driver's license
Get a good night's sleep before taking the CAT-ASVAB Processing starts early at the MEPS - Be on time Cell phone can be kept on silent and used only in the designated areas Items Applicants Should Not BringAll personal baggage will be x-rayed and stored upon entry. MEPS personnel are not responsible for loss or damage to personal property. Applicants are highly encouraged not to bring the following items: Large amounts of cash Valuable items Cigarettes Headphones Weapons, including pocket knives, and contraband items of any kind are strictly forbidden. The MEPS is a federal facility and individuals will be searched for contraband. Only law enforcement personnel on official business will be permitted to enter the MEPS with a weapon. Appendix 4—GlossaryApplicant – An individual processing for enlistment into the United States Armed Forces. Confirmation Test – An additional test provided to an applicant who gained 20 points or more between two valid ASVAB tests. This test is used by the TCO to help determine the propriety of the test scores. Delayed Entry/Enlistment Program (DEP) – A program designed to allow qualified applicants to enter the Armed Forces in the Inactive Reserve for a period up to 365 days prior to going on active duty and shipping out to Service reception stations. Enlistee – An individual who has enlisted into the Delayed Enlistment Program (DEP) or accessed into one of the Armed Forces to include the Coast Guard. Entrance National Agency Check (ENTNAC) – A records check by appropriate agencies (i.e., FBI) made by the Defense Investigative Service (DIS) to determine an individual’s suitability for enlistment. Extended Hours Support – Extended hours support is provided each month as scheduled by MEPCOM in conjunction with the Joint InterService Recruiting Committee. Its purpose is to provide the Recruiting Services an opportunity to make their mission goals by extending the operating hours of the MEPS to 2330 hours. Each month there will be an extended hours support day for the Army and National Guard and a separate extended hours support day for the other Services: Navy, Air Force, Marine Corps, and Coast Guard. Full Physical – A complete medical exam including a medical history; blood pressure and pulse; DAT/HIV; sugar, protein and pregnancy tests; hearing; visual acuity; depth perception; and a complete medical exam by a MEPS physician. Holdover, DEP – An applicant who checked in at the Control Desk for any phase of processing and must return the next duty day to complete processing. Holdover, Shipper – An applicant scheduled to ship who checked in at the Control Desk for any phase of processing and must return the next day to complete processing. Medical Inspect – An abbreviated medical review for an applicant who has completed a full physical but must return to complete some portion of the physical. This includes shippers who receive a height/weight check and medical review prior to departing for training. Mission Day – The designated day of the month when a Service’s window to complete its goal for the month closes. Normally, this is the 15th of the month or the Thursday closest to but not after the 15th of the month for the Army and Army National Guard and the last duty day of the month for all other Services. “N” Status – The USMIRS code that prevents further processing of an applicant in order to correct data, obtain new information, or ensure complete information is available. National Agency Check (NAC) – A check established by DIS to determine if derogatory information exists on Prior Service applicants and applicants entering specialty programs. Other MEPS Processor – An applicant who has completed processing at another MEPS. Ownership Request – Method within USMIRS to ensure an applicant’s record is on file, to verify information, and to ensure the applicant has not processed at another MEPS. Paper Evaluation – A request to have medical documentation reviewed by the MEPS Chief Medical Officer in advance of projecting the applicant. Pre-Accession Interview (PAI) – A group interview conducted with enlistees before being discharged from the Delayed Entry/Enlistment Program and prior to the active duty oath of enlistment in regular components of the Armed Forces. The purpose of the PAI is to avoid fraudulent enlistment. Pre-Enlistment Interview (PEI) – An individual interview conducted with an applicant prior to DEP. The purpose of the PEI is to prevent fraudulent enlistment. Projected Active Duty Date (PADD) – The date in USMIRS representing the ship date that the applicant agreed upon when signing the DEP contract or Accession contract. Quality Review Process (QRP) – A daily screening of all records for applicants projected to process the next day. Same Day Processor (SDP) – An applicant who is taking the ASVAB for the first time, completing a full physical, and entering DEP in a single processing day. An SDP cannot be a walk-in. Service Process For (SPF) – The method within USMIRS to change an applicant from one Service component to another i.e., Army to Army Reserve, Army to Navy, etc. Shipper – An individual being discharged from the DEP for enlistment into a regular component or a National Guard or Reserve enlistee going to Individual Active Duty Training (IADT). Special Category Applicant – An applicant processing for entry into the Armed Forces as an Attorney, Healthcare Professional, or Chaplain. United States MEPCOM Integrated Resource System (USMIRS) – The USMEPCOM computer system in which applicant data is entered and recorded to facilitate applicant processing. USMIRS provides the Armed Services with automated personnel records, and quality control in recording, coding, and transmission of data. Sometimes referred to as MIRS, the acronym USMIRS is used throughout this document. Walk-In – Any applicant requiring a full physical, inspect or who has not been properly projected. (There are NO WALK-IN SDPs).Appendix 5—FormsDD Form 2807-2 Medical Prescreening Form USMEPCOM Form 680-3ADP Enlistee Record USMEPCOM Form 680-3-A-E Request for Examination USMEPCOM Form 601-23-E Additional Disclosure - Used to report information which was not previously disclosed by the Applicant USMEPCOM Form 727-E Processing List (PL) Appendix 6—Exception to Policy Form
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