Study Abroad Philosophy 4 Introduction 4 Goals and Program Definitions 4 Undergraduate

Graduate Program Process:

1. 
   An email to be sent to graduate advisers with available slots along with a link to AUC interest form.
   
2. 
   Students need to obtain informal approval from their advisers after examining suitable exchange options.
   
3. 
   Students complete AUC interest form before the deadline.
   
4. 
   ISSA shares applicants’ information with OSII, to be shared with graduate advisers.
   
5. 
   Graduate advisers make selection decisions and inform OSII of nominees eligible for exchange opportunities.
   
6. 
   OSII shares final placements with ISSA. The host universities have the right to reject nominated students according to criteria that will match their own rules and regulations.
   
7. 
   ISSA sends placements to nominated students for confirmations, and accordingly send nominations to host universities.
   
8. 
   Nominees complete host university applications and ensure that all documents are submitted.
   

When deciding on the travel exchange semester, students must consider the timeline below:

Pre-departure Orientation:

ISSA holds a set of pre-departure orientation sessions that all outgoing students must attend. The pre-departure orientation usually takes place during the first week of May for students traveling in the fall semester and during the first week of November for students traveling in the spring. The sessions will cover the following:

• 
  Traveling/living abroad Tips.
  

• 
  Culture shock, homesickness and psychological advice
  

• 
  Students will have a chance to meet and engage with other outgoing study-abroad, international and returning students and learn more their hopes and concerns.
  

• 
  Students will become better aware of the expectations of their host university regarding personal responsibilities.
  
• 
  Financial and budgeting tips for time abroad.
  

Academic Credits – Course Advising/Equivalency and Transfer:

Advising

Graduate students will meet with their graduate faculty advisers, and students should conduct an audit for their degrees prior to applying to the exchange program in order to determine the best courses to take abroad. It is recommended that graduate students complete their graduate prerequisite courses prior to their semester abroad. Before meeting with the adviser, students should prepare a list of courses already taken and a list of courses planned for the host university. Often, advisers will request course descriptions.

Course Equivalency

After meeting with their advisers, graduate students should prepare a list of courses they wish to take during their time abroad. Graduate students will fill out the ‘Transfer Credit Evaluation Form’ available at the Office of the Registrar for course equivalency.

Transfer Credit Evaluation

- Graduate students traveling on exchange will be charged tuition for three to four AUC graduate courses. They will enroll in three to four courses (9 credit hours – 12 credit hours) depending on the host university policy.
- Courses transferred from host school will not include thesis and capstone courses.
- Only courses graded B or above will be counted as an earned credit and will transfer back to AUC. All the courses taken abroad will show on the AUC transcript.
- Courses graded B- or below will show on the AUC transcript but will not be transferred back to AUC. The student’s grade point average is not affected by courses taken abroad.
It is crucial to meet with the assistant registrar for graduate student records and academic affairs at the Office of the Registrar to ensure course transferability.

Students must make arrangements at the host university in order for an official copy of their transcripts to be sent the following address:

Office of International Students and Study Abroad
The American University in Cairo
AUC Avenue, P.O. Box 74
New Cairo 11835, Egypt

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