Supply of various stationery items allama iqbal open university central purchase



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Date19.10.2016
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Tender Notice No.2

at Serial No.3

Tender opening date :18-11-2015

TENDER DOCUMENT


FOR

SUPPLY OF VARIOUS STATIONERY ITEMS

ALLAMA IQBAL OPEN UNIVERSITY

CENTRAL PURCHASE & STORE SECTION

H-8, ISLAMABAD


Name of Firm: M/s­­­­­­­­­­­­­­­­­­­­­­­­­­­­___________________________________.



TENDER SPECIFICATION FOR VARIOUS STATIONERY ITEMS

S. #

Name of Item/Specifications

Quantity


Rate With GST (each unit) (in figures)

Rate With GST (each unit) (in words)

Total Amount

Stationery Items (for Secrecy Q.P Section)












1


Envelopes cloth lined (langoot type) printed (18x12x2” malmal cloth:100 picks) (without glue:100 Gms & with glue:110 gms) & printing according to sample) (Single piece cloth will be used). Supply will be made at top floor of Block No.18) (Q.P Section)*

150,000 Nos









2


Envelopes Inner File Size Brown – Type I (100 Gms) (Size:15*12*2 as per sample) Supply will be made at top floor of Block No.18 (Q.P Section)*

70,000 Nos









3


Envelopes Inner File Size Brown – Type II (100 Gms) (Size:14*10*2 as per sample) Supply will be made at top floor of Block No.18 (Q.P Section)*

70,000 Nos









4


Envelopes Brown – Type (Size:13½”x10x2 as per sample) (A/S Section)*

3,000 No









5


Envelopes White Window Type (Size:7x9x1 as per sample) (A/S Section)*

2,000 No









6


Envelopes Size:17”x14”x2½” (without glue:100 Gms & with glue:110 gms) (As per sample) (Admission (Teacher Edu. Section)*

100,000 Nos









7


Paper Imported A3 Size 80 Gm (HP) Supply will be made at top floor of Block No.18 (Q.P Section)

3,500 Reams










Paper Imported A3 Size 80 Gm (IK/BLC) Supply will be made at top floor of Block No.18 (Q.P Section)










Paper Imported A3 Size 80 Gm (PPC) Supply will be made at top floor of Block No.18 (Q.P Section)









8


Paper Imported A4 Size 80 gm (HP) Supply will be made at top floor of Block No.18 (Q.P. Section:2000 Reams) (Store:6000 Reams)

8000 Reams










Paper Imported A4 Size 80 gm (IK/BLC) Supply will be made at top floor of Block No.18 (Q.P. Section:2000 Reams) (Store:6000 Reams)










Paper Imported A4 Size 80 gm (PPC) Supply will be made at top floor of Block No.18 (Q.P. Section:2000 Reams) (Store:6000 Reams)









9


Paper Imported F4 Size 80 gm (HP) Supply will be made at top floor of Block No.18 (Q.P. Section)

1000 Reams










Paper Imported F4 Size 80 gm (IK/BLC) Supply will be made at top floor of Block No.18 (Q.P. Section)










Paper Imported F4 Size 80 gm (PPC) Supply will be made at top floor of Block No.18 (Q.P. Section)









10


Gum large size (800Grams. Nafees) (Q.P Section:2000) (Store:500)

2500 Bottles









11


Tape Printed with AIOU Secrecy Logo in red colour (3.0”x60 yards per roll) as per sample.*

2000 Rolls









12


Cloth Bags (Latha fine quality) printed as per sample. Size:28x26 (Secrecy Q.P. Section)*

1000 Bags









S. #

Name of Item/Specifications

Quantity


Rate With GST (each unit) (in figures)

Rate With GST (each unit) (in words)

Total Amount

13


Cloth Bags (Latha fine quality) printed as per sample. Size:27x24 (Secrecy Q.P. Section)*

3500 Bags









14


Cloth Bags (Latha fine quality) printed as per sample. Size:30x30 (Secrecy Q.P. Section)*

1000 Bags









15


Cloth Bags (Latha fine quality) printed as per sample. Size:30x24 (A/S Section)*

4000 Bags









16


Cloth Bags (Latha fine quality) printed as per sample. Size:36x26 (A/S Section)*

3000 Bags









17


Cloth Bags (Latha fine quality) printed as per sample. Size:18x20 (A/S Section)*

1000 Bags










18

Plastic Packing Doori (Superior quality) (200 Grams per roll) (Q.P. Section:399 Roll) (A/S Section:1500Roll)

1800 Rolls









19


Pet-Lami-Pouch Weight:100 Micron, Size:100mmx60mm (As per sample)*

300,000 No









20


Toner (4 colours) (Average 150 (both sides) cards per toner) for Data Card Printer Evolis Double Sided Card Printer Primacy with standard software support.

17 No









21


PVC/Plastic Card (As per sample)

3,000 No









22


Pouch with clip (As per sample)

3,000 No









23


Pre-recorded MP4 DVD (Maxell/Sony or equivalent)

(As per sample)* Code:460 & 481



40,000 DVDs










Stationery Items for Store Section












1


Attendance Register No.2 (Tayyaba/Sadaqat)

150 Reg.









2


Ballpoint Ordinary Clipper Dollar (Pkt of 10) (Blue:750 Pkt & Red:250 Pkt)

1000 Pkt.









3


Ballpoint Superior Ball Point Dux 2000 Gel Pen 0.7mm (Pkt of 12) (Blue:100 Pkt & Red:100 Pkt)

200 Pkt









4


Coarse cloth for packing (Width 47 or 49"& Length 40-50 Meter ) Sample available in University

1000 Meter









5


Correcting Fluid Marker Uni Japan

300 No









6


Draft Pad Offset Paper Lucky No.102

500 Pad









7


Draft pad up side spiral binding offset paper (70 Gsm) with AIOU logo printing Size:8½”x6 (20 sheets)

200 pad









8


Duster Cotton (19"*29") (according to sample)

1500 Duster









9


Duster Sweeper 26*26 according to sample available in University

500 Duster









10


Duster Yellow 19*29 superior quality

100 Duster









11


i.Glass (Tambular) OMROC Rose 280 ML Standard size (Print on back side)

500 Glass










ii. Glass (Toyonasic) fine 280 ml Standard size (Print on back side)









12


Locks Gainer Top Security Padlock 50mm (Original China)

200 Lock









13


Marker Dollar (small) 0.3 MM (Ensign)

1000 Marker









14


Note sheet pad Margin Line at 1¼" 100 sheet 80 Gms (Imported) A-4 size ( 8¼" x 11¼") IK/VGR

100 Pad









15


Paper Cutter Steel with Plastic Handle

100 cutter









16


Pen stand marble 12*6 with Diary Stand Warsi (superior quality)

30 No









S. #

Name of Item/Specifications

Quantity


Rate With GST (each unit) (in figures)

Rate With GST (each unit) (in words)

Total Amount

17


Lead Pencil HIRAI-421/YUKI-221

100 Doz.









18


Phenyle Lequid (FINIS) large Tin 2.75 Liter

300 tin.









19


Punch Machine Two Hole Opal 600P/PMP9051/KW9660

24 No









20


Heavy Duty Punch Single Ordinary (As per sample available in AIOU)

200 No









21


Postit Pad 1*3 Brand 3M (Various Colour)

150 pad









22


Postit Pad 2*3 Brand 3M (Various Colour)

100 pad









23


Register Dispatch duly printed according to specification 200 sheets size Per 8½" * 13" Numbering 1-200 Paper 70 Gm. (Tayyaba)

250 Reg.









24


Scotch Tape 1"+10 Yard (Louis)

1000 No









25


Scotch Tape Deer 1"*50 Yd

200 No









26


Stappler Remover KW 508

200 No









27


Table Glass (large) size3'*2' * 8mm

30 No









28


Erasor Milan nata 648/4080 (Original)

1000 No









29


Rose petal Single Packing

2500 Roll









30


Tissue Paper Box Luxury

300 Box









31


Tape Dispenser KW-trio-3309/3300

20 No









32


Box File Imported uro/uni A-4 Size

200 No









33


Classic Face Mask (Surgical Disposable-3 Ply) Batch No.DH4676 50 PCS (Made in China)

20 Box









34


Paper Offset 70 Gms Imported size 210x297mm (IK/BLC) (500 Sheet) (A4 size)

500 Reams










Paper Offset 70 Gms Imported Size 210x297mm (HP) (500 sheet) (A4 Size)










Paper Offset 70 Gms Imported size 210x297mm (PPC) (500 Sheet) (A4 size)









35


Envelopes Imported paper (Pure White ) size 9" * 4" with 1" Flaper 80 Gms. Printing according to sample (Pkt of 1000)

200,000 No









36


Envelopes size 11"*15" with 1¾" flaper brown local kraft 90 Gms (Al-Quraish) Printed according to sample. (Pkt. of 500)

50,000 No









37


PC shine 250 ml (Insta)

50 No










MISC Items












38


Glint 500ml KIWI

50 No









39


Mortein (New) Mosquito and Fly Killer (400ml)

50 No









40


Broom Hard Superior Quality (Sample available in AIOU)

500 Kg









41


Phool Jhaaro (superior quality)

100 No










Toners












1


Toner HP Laser Jet 1300 (Original)

05 toner









2


Toner HP Laser Jet 8150 (Original)

02 toner









3


Toner HP Laser Jet 53A (Original)

05 toner









4


Toner HP 2055/2035 (Original)

50 toner









5


Toner Samsung 3310/3710 (capacity:2000 pages) (Original)

30 toner









6


Toner HP 85A (Original)

30 toner









7


Toner HP 4350 (42A) (Original)

30 toner









S. #

Name of Item/Specifications

Quantity


Rate With GST (each unit) (in figures)

Rate With GST (each unit) (in words)

Total Amount

8


Toner HP 80A (Original)

15 toner



















G. Total:










5% Security Amount:










Call Deposit No./Dated:




It is essential to give above mentioned required information.





TERMS AND CONDITIONS





  1. The above items should be strictly in accordance with above specifications as per sample seen /verified and enclosed herewith.

  2. Tender along with earnest money (refundable) in the shape of Call Deposit only, equal to 5% amounting to Rs.________ of the total highest value amounting to Rs.__________ of the tender, drawn in favour of Treasurer, AIOU Islamabad be sent with the tender. The last date for the submission of the tender would be 18-11-2015 at 10:00 A.M. The tender would be opened on the same day at 10:30 AM in the presence of the bidders or their authorized representatives, who wish to be present.

  3. Tender will be accepted only with original tender documents, issued by AIOU. As such the tendered rates to be approved/ accepted for Items should be valid for 60 days from the date of opening the tenders.

  4. Sample of the above mentioned item must be got approved within in 10 days on receipt of purchase order.

  5. All the stationery items & paper shall be supplied within 20 days & Cloth lined Envelopes & Cloth Bags shall be supplied 45 days.

  6. Samples of Envelopes, Cloth Bags, Pet Lami Pouch & DVDs must be provided along with tender documents.

  7. Incomplete/conditional tenders or those received without specified earnest money or received late shall be rejected.

  8. Manufacturer’s Authorization certificate in the name of Assistant Treasurer issued from the manufacturer in case of toners.

  9. Proof of Bidder’s for being Tier One (1) Business Partner issued from the manufacturer in case of toners.

  10. The supply of the said items will be carried out in accordance with the time schedule and in case of delay, penalty of 2% of the total cost per week or part thereof, will be imposed which may be recovered from the earnest money and/or bill of the supplier.

  11. Each bidder is allowed to mention only one offer against demanded item. In case of mentioning more than one offer, the bid will be rejected.

  12. No advance payment will be made as per Government Rules.

  13. Government Taxes shall be deducted at source according to the rules.

  14. The University reserves the right to accept or reject any or all tenders fully or partially, without assigning any reason thereof. In case of any dispute, the decision of the University Purchase Committee will be final.

14. The tender will be submitted in sealed cover on which SUPPLY OF VARIOUS STATIONERY ITEMS” shall be boldly written.

15. The rates are to be quoted inclusive of cost of the Items, GST, other taxes, carriage, octroi loading, verification, inspection, installation. Higher specifications in the same price will be preferred.

16. The rates are to be quoted on the original tender documents. A separate sheet may be attached for details. Necessary brochures, leaflets etc. may also be attached with the tenders.

17. Any rejected Items will be removed by the supplier at his own risk and cost.

18. The earnest money will be forfeited in case the tenderer/supplier violates or fails to comply with any for the terms and conditions.

19. In the event of the tendered fails to supply whole or part of the ordered quantity according to the agreed schedule, the University reserves the right to place the order with any supplier from the open market at the risk & cost of the tenderer/supplier and recover the amount from the earnest money and/or any bill/invoice of the party even otherwise payable by the University.

20. Bidder feeling aggrieved by any act of the procuring agency after the submission of its bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule 35.

Evaluation Criteria:-

Lowest evaluated bidder will be selected on fulfillment of given specification and other conditions.

Certified that I/we have carefully read / examined and understood the terms and do hereby accept the above mentioned terms and conditions.

Signature

Please affix rubber stamp of the Co.(Firm)


RECEIPT OF TENDER DOCUMENTS FEE
Tender document issued in favour of M/s _________________________________ who has deposited the tender fee of Rs.1,000/-in the shapes of bank Draft/receipt No.­­­­_____________ dated______________.
(Noman Hameed Khan)

Assistant Treasurer (P)



Ph # 051-9250031-35



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