Table of Contents Chapter I – introduction

1. The following grade may be given to each member of the group

• For groups who PASSED the Thesis 2 defense, any grade from 1.0 to 3.0

• For groups who FAILED the Thesis 2 defense, a grade of 5.0

2. Each member of the group will be evaluated based on the Thesis 2 Evaluation Form. A student’s grade will depend on the individual’s performance in the defense and overall contribution to the thesis project. It is possible for some members of the group to fail even if other members passed as long as the panelists are convinced that the failing student(s) has/have performed inadequately.

3. Any member or all members of the group who has/have been evaluated as Conditional Pass may still earn a 5.0 if the required revisions have not been fully satisfied and/or the required deliverables have not been submitted on or before the specified deadline.

4. Any member of the group or all members of the group who has/have been evaluated as Conditional Pass may still get a 5.0 if the required final thesis 2 deliverables have not been submitted on time.

5. Thesis groups who have failed to submit the required final deliverables on or before the specified deadline in Thesis 2 automatically get a 5.0 and need to enroll Thesis 2 during the next semester.

6. No INC grade can be given.
SUMMER THESIS
SUMMER THESIS REQUIREMENTS

Schedule

1. A schedule for summer defense will be given to a group who has:

• enrolled Thesis 2 during the 2nd semester and failed the defense but was not required to change the system or the programming language. If the group does not fall under the above-mentioned case, then the students of the group must not be allowed to enroll in Thesis 2 during summer • the Adviser’s Recommendation Sheet signed by the Thesis Adviser

• the Dean and Program Chair Acceptance Sheet signed by the Dean and program chair.

• submitted all requirements necessary for the defense to the program chair on or before the deadline given.

2. The defense schedule of all thesis groups will be given by Program Chair.

3. Revision period is for a maximum of seven (7) calendar days (after Summer Thesis defense date).

4. Thesis groups who have failed to submit the required thesis document and copy of the software on or before the specified deadline will automatically fail Thesis 2.

1. The original members of the group who failed Thesis 2 will be allowed to enroll Thesis

during Summer.

2. In the event of a group breaking up into separate groups, the subgroup inheriting the original thesis project will be allowed to enroll Thesis during Summer. However, the remaining subgroup must propose a new topic and must have their proposal approved before they could be allowed to enroll Thesis 2 for the next regular semester.

3. In case a member of a group did not pass thesis 2 (and was left behind by his/ her group mates), the student should not be allowed to join other groups during summer. These students are not allowed to enroll thesis during Summer and have to wait for the next regular semester.


Panel Members

1. The choice of panel members are restricted to the following three (3) members:

• the Dean of Computer Studies

• two (2) panelists from the IT Dept. of the school or one (1) panelist from the IT Dept. of the school and one (1) panelist from the computer industry or from the client of the project

2. A totally new set of panelists could conduct the thesis defense on summer and panelists’ questions are not limited to the revisions specified in the previous defense.

3. All members of the panel shall observe the Thesis 2 Guidelines and Procedures.

4. Only the panel members, the thesis group, and the thesis adviser are allowed inside the defense room at all times during the Thesis 2 defense.
Mechanics and Evaluation Criteria

The mechanics and evaluation criteria followed and used during the regular Thesis 2 defense will still be observed during the Summer defense.

1. The decision of the panelists during the regular defense will still be given during summer thesis defense depending on their evaluation.

2. However, the only possible rating that a thesis group can obtain after their defense on summer will be:

a. Conditional Pass with no revision

b. Conditional Pass with minor revision

c. Conditional Pass with major revision

d. Fail

This means that thesis groups cannot be given a redefense.

1. The panelists, through a consensus, may recommend the thesis project for the Best Thesis Award if the project qualifies. A more detailed means for evaluating thesis projects, which qualify for the Best Thesis Award, is included in the Best Thesis Award Nomination Form.

2. Only groups whose members have a grade of 3.0 or above may be nominated for the Best Thesis Award. This means that ALL members of the group must pass Thesis 2 for their project to be recommended for the best thesis award.

3. The recommendation for the award may be reserved by the lead panelist until the group complies with all required revisions within the given deadline.

4. The Lead Panelist completes and signs the Best Thesis Award Nomination Form and submits it to the Technical Committee determined by the Academics Services Group for screening.

5. The Technical Committee evaluates the nominations.

6. The acceptable nominees will be informed by providing the school with a copy of the nomination form.

7. A school may receive only one (1) best thesis nomination per academic program.

8. It is possible for panelists not to nominate any group for the Best Thesis Award.
Criteria

1. Criteria for nomination are as follows:

• nation/industry-wide significance of the project

• application of the thesis to an entity made the entity gain competitive advantage

• technical depth of the thesis project

• originality/creativity in the use of the solution to an area where such solution is not commonly applied.

In case the school receives more than one (1) nomination form for a particular program, the school may perform the listed selection procedures.

1. The evaluation procedure for the Best Thesis Award are as follows:

1.1. Set a date within a given week to deliberate on the Best Thesis Award and schedule all nominated groups for a defense. Each program may have its own schedule of Best Thesis Award evaluation.

1.2. Form the Selection Committee composed of at least the following:

1.2.1. The Academic Head (acts as Selection Committee Chair)

1.2.2. The Program Chair

1.2.3. Three (3) Panelists from the IT pool of faculty members

• Note: In case the nominated group’s adviser is any of the above, replace the person with any of the IT faculty. In the case of the Academic Head being the nominated group’s adviser, the Chairperson or any other qualified IT faculty member may take the place of the Academic Head. There should always be five members of the selection committee. This policy supersedes the academic policy on graduation committee composition for student awards (only for the Thesis Awards).

1.3. Let each group undergo a Best Thesis evaluation, which is exactly similar to the regular defense. Panelists should check on the following criteria:

1.3.1. Significance of the Project – 20%

1.3.2. Technical Depth of the Project – 40%

1.3.3. Group Presentation and Response to Questions – 20%

1.3.4. Documentation – 20%

1.4. Choose the group who deserves the Best Thesis Award per program.
2. The school is responsible for choosing the group who will be awarded the Best Thesis Award for a particular program.

5. The school shall choose only one (1) Best Thesis Award from among the nominated groups of a particular program.

On-the-job training (OJT) is one of the best training methods for students because it is planned, organized, and conducted at the employee's worksite. OJT will generally be the primary method used for broadening the student’s skills and increasing productivity. It is particularly appropriate for developing proficiency skills unique to an employee's job - especially jobs that are relatively easy to learn and require locally-owned equipment and facilities.

• 
  The subject to be covered;
  
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  Number of hours;
  
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  Estimated completion date;
  
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  Method by which the training will be evaluated ; and
  
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  Memorandum of Agreement.
  

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  Daily time record
  
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  Certification
  
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  Evaluation Form
  
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  OJT Report