Terra Dotta Faculty Training Manual



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Batch Status Change


This form enables you to change the status of all selected applications at once.

To change the status, perform the following steps.


1. Select the applicants whose application status you want to change, by clicking the triangle located on the header.
2. Use the checkboxes to indicate which applications should be included in the status change action.
3. Select the status from the drop-down list box Change checked to _____.
4. Click the update button, and confirm the action to change the status of all of the selected applications with the exception of any advising applications that may have been included in the query results.


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Batch Review Status


This form enables you to change the status of a number of applications to 'Ready for Review' at the same time. You can do this for individual applications by checking the flag Ready for Review on the 'Reviews' tab. But if there are numerous applications, individually updating them can be time consuming.
To save time, you can use the Batch Review Status option by performing the following steps.

1. Select the applications for which you want to change the review status from the list of applications. You can view the list of applications by clicking the triangle located on the header.


2. Click Update to update the review status. A dialog box appears asking you to confirm your action.
3. Click OK to change the review status of selected applications to Ready for Review.

Note: most Faculty Led Courses do not utilize this function.



Batch Material Edit


This form enables you to mark materials as received for multiple students. This should only be done for materials that the Faculty Member creates and monitors. All default materials are handled by the study abroad office.
To mark the material, perform the following steps:

1. Click the dropdown arrow in the header to expand the list of applications that were in the query results.


2. Use the checkboxes next to the names to further refine who should have the desired item marked as complete.
3. Use the dropdown to choose which material submission or signature document should be marked as complete.

This list is populated by the materials created on your site and sorted by program type and application phase. Once a material has been selected, a new section appears. You can mark the material as received, add notes, and choose whether or not to notify the applicants via email that the requirement is now complete.



Click the Update button. You will land on a confirmation page that will indicate which applications had the material as complete and which ones did not. Reasons the material may not have been marked as complete for a particular application include the material not being required of a particular applicant or an applicant already having that item marked as complete.
Note: It is not possible to un-receive material submissions or signature documents for multiple applications at once. It is only possible to mark them as complete for a group.


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