Terra Dotta Faculty Training Manual
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- Navigate this page:
- Processing Student Applications
- Applicants Search
- Simple Search
RequirementsThis tab provides a list of materials, signature documents, and questionnaires that are applicable to the application. These materials are organized by application cycle. When you click on this tab you will be prompted to enter the application cycle for which you would like to see the requirements, as these can change from year to year. These documents are required at different stages of the application. To see a preview of the documents, click the names of the documents. (Note: custom documents can be created for individual programs; please see the "Processes, Communication, and Customization" section below for more details). The different stages of the application include: Advising (not applicable for Faculty Led Programs) For Faculty Led Programs, students skip the Advising stage and do not need to complete any of these requirements Pre-Decision (Pending Status) These requirements are items required of students before being admitted to the program. These include a general application and any other material that the faculty member would require to review before admitting a student to the program Post Decision (Accepted and Pre-Approved statuses) These requirements are for students who have been accepted to the program They include passport information, emergency contact information, and more. While Abroad (Accepted/Committed Status AND Program Start Date Reached) These requirements are for students currently on their study abroad trip. There are no default requirements for this section, but they can be created at the Faculty Member's request. Returnee (Accepted/Committed Status AND Program End Date Reached) The requirements are for students who have finished their study abroad trip. Currently, there are only the student Ambassador Application (optional) and the Student Satisfaction Survey available by default. Faculty Members could include such documents as a signature document for students to sign, signifying they reached home safely or other such requirements. 
Processing Student ApplicationsImportant NoteWhen processing student applications, it is vital that Faculty wait to accept students until AFTER they have completed the Study Abroad Application Fee material submission. This material is taken care of by the Study Abroad Office. If as student has not yet paid the Study Abroad Application Fee, that student cannot move forward in the application process. Applicants SearchTo manage applications, you must use the applicant search engine. The search interface for Terra Dotta Software provides a great variety of search criteria, permitting the administrator to filter all the applications to a view that can be saved as a query (see 'Save Query/Search'). Simple Search
Go to Applicant Admin -> Search. Enter part or all of an applicant’s name in the 'Applicant Name’ field in order to bring up a list of search results. Enter all or part of a program title in the 'Program Name’ field in order to bring up a list of search results. When you have finished selecting your search terms, click 'Search’ and the page displays the applications that fit the criteria you requested. For Faculty who have only one program, you can simply click 'Search' to pull up all applications for their program over all time. As Faculty Members develop a program over multiple years, filter search results to the current year by using the "Program Terms" option. Simple scroll until you see the correct term (Summer 20**). Note: If you enter more than one word in the search field, the system will use an 'OR’ search logic for that field. For example, if you enter the words Ben Smith in the Applicant Name field, the system will bring up all applications with the name Ben as well as all applications containing the name Smith. To search for an exact name, put double quotes ("Ben Smith”) around the name and it will bring up only applications that have those exact words. The 'Program Terms’ list box enables you to select specific application cycles in which to search. You can select multiple application cycles by holding the Command/Control key as you click each option. Collectively, the three main options in the simple search use 'AND’ search logic. If you enter 'Ben’ into the 'Applicant Name’ field, 'Germany’ in the 'Program Name’ field, and 'Summer 2013’ into the 'Program Terms’ box, the system will bring up only the applications that meet all of these criteria. By default, the Simple Search does not include applications that have been withdrawn. If you wish to include withdrawn applications in your search, you must check the box next to 'Include withdrawn applications’ to enable this option. Note: If you do not provide any keywords, the search displays all the active applications in your system. For Faculty, this search is limited to only your programs as you only have permission to view applications to your programs. Directory: honors honors -> The Backwards Making of a heroine: Mary Cowden Clarke’s honors -> Law in American Society Black History Month Essay Contest honors -> The Rapid Intensification of Hurricane Gustav (2008) honors -> Analysis of prominent decay modes for the Higgs boson at the lhc mathew Parenti Introduction honors -> Name: Honors Humanities honors -> Chapter I: John Donne’s Ovidian Influence Download 1.97 Mb. Share with your friends:
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