The technology programme



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Recommendations






Technical Progress

Provide a summary of the technical progress achieved in the period against the Second Level Plan on a work package by work package basis for each active work package.


Highlight deviations from the Second Level Plan, add reasons and actions to recover the situation.
Repeat for each active work package:


Work Package Number: WPA4 – Gap Analysis (BT Lead)


Actual Starting month: May 06

Predicted / Actual End month: Feb 09


Work Package Objectives:

  • The requirement analysis will be correlated with the results of the CIC and UbiCare projects to identify technology gaps which will feed into initial service and system specifications. During the course of the project, the Gap analysis will be repeated using inputs from prototypes and evaluation of initial user trials to identify major areas for improvement of the system and means to effect such improvements.




Description of work this period
BT (see also WPC1)

A meeting was held with Liverpool PCT and City Council on 16th October 2007 to discuss the scope and design of the SAPHE trial. The trial design, engagement plan and functionality were presented and agreed with. The main PCT concerns were over the level of commitment in time required from Community Matrons. It was suggested by the PCT that some of the funding that is available from the project to support the PCT’s participation in the trial be used to secure an administrative assistant to support the CMs in their use of the SAPHE system, particularly the collation and input of care record data from other systems.




Progress towards the Deliverables for this Work Package
Deliverable D06 - SAPHE Prototype Architecture Analysis (workshop) – due Jun 07: Workshop on Architecture was held 15 June 07 to identify and address all issues in preparation for the end-to-end demonstrator for end July. A workshop to articulate and prioritise requirements for the SAPHE system and trial was also held on 17 Sep 07, a further workshop was held on 16 Oct 07 with the Liverpool PCT staff. These workshops will agree the trial system design and will constitute the A4 deliverable D06: SAPHE Prototype Architecture Analysis


Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • Docobo – Advisory inputs (when requested) into existing and emerging technology solutions; and trial design and management.

  • Imperial – Ongoing research and analysis of existing and emerging technology solutions and commercial service offerings. Primarily this involves providing an understanding of needs, implementation challenges, and integration of SAPHE system into current care system.




Work Package Number : WPB1 System and Service Specification (BT Lead)


Actual Starting month : Jun 06

Predicted / Actual End month : Jul 07 / Oct 07


Work Package Objectives:

  • Detailed technical and performance specification for the monitoring elements of the system and the ways in which they will interact. Detailed specification of the services required to deploy and manage large scale healthcare monitoring – includes communications, logging, training of personnel, etc.

Description of work this period
BT

Deliverable D07, now titled ‘System Technical Specification’ (see Q6 report), has been released as Issue 1.0.

A dedicated CISCO security device has been procured and deployed on the network platform. This provides a dedicated hardware solution for the management of the VPN for greater reliability. The device also supports the use of OpenSSL security as an alternative. The VPN has been successfully tested with the Philips Set-top box and also for connectivity to Imperial College and Dundee University.
The Apache ActiveMQ JMS broker has also been successfully tested on the STB communicating with the network platform. Store-and-forward capability has been tested to allow buffering of messages by the STB in the event of network outage.
WPB1 has now completed.


Progress towards the Deliverables for this Work Package
Deliverable D07 – Service Requirement for large-scale deployment – due Jun 07 – Deliverable D07, now titled ‘System Technical Specification’ (see Q6 report), has been released as Issue 1.0.


Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

N/A as this WP is now completed





Work Package Number : WPB2 SAPHE Common Architecture (Philips Lead)


Actual Starting month : Mar 06

Predicted / Actual End month : Jun 08


Work Package Objectives:

  • Design and development of common node architecture for SAPHE, including hardware and communications and operating software. Particular emphasis will be placed on low-power RF design, development of analogue STSOM neural networks, network self-configuration and security issues. The work package will also extend into the design and specification of WAN interfaces.




Description of work this period
Philips

Low Power Radio (LBR)

Legobrick radio nodes distributed to Imperial. Worked out new protocol for LBR

Verified Imperial BSN can speak to LBR and transmit data over the air to receiving LBR (EAR Sensor)
Ultra Low Power Radio (ULPR)

RF circuits taped out both as individual blocks and fully connected together. This is the first tapeout in a new process. Silicon expected back in Feb. Documentation and plan for RF test circuits started. Complete digital baseband design frozen and laid out, but problems with third party memories delayed actual tapeout of this block. System test software completed, ready for testing the returned silicon. Hardware design documentation started. First silicon demonstrated to be completely working, and power consumption measured to be a maximum of 750uW (250uW less than our budget of 1mW), confirming our design and asynchronous tools. MAC protocol design on hold while system specifications are developed.


BT

The common data protocol based on bin-x has been implemented within the ZigBee communications between sensor and STB. Further work is needed on the STB processing and forwarding of the data of the data to the network platform.


Imperial

Continued investigation of wireless standards (similar to 802.15.4) for common architecture, based on BSN node, performance testing for assessment underway. Completion of revised design of e-AR sensor, and subsequent manufacture, assembly and testing of revised e-AR sensor (see also WPB7)





Progress towards the Deliverables for this Work Package
Deliverable D04 - SAPHE Common Architecture Prototype - released March 07
Deliverable D12 – SAPHE Final Architecture – due June 08 – no specific progress against this deliverable to report at this point

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • Philips – ULPR testing: Test new Silicon RF circuits; Start digital IC testing; ULPR development: Tapeout digital circuits; Complete system specification; Start MAC protocol design;

  • BT - Completion of common protocol processing and forwarding by the STB from ZigBee sensors to the network platform

  • Imperial - Development of SAPHE node based upon extensions of UbiMon BSN



Work Package Number : WPB3 SAPHE Body Sensing (Imperial DoC Lead)


Actual Starting month : Jul 06

Predicted / Actual End month : Aug 08


Work Package Objectives:

  • Use of common node technology for on-body sensing of activity and medical conditions. Autonomic sensing network with self-reconfiguration, self-healing, and context aware analogue implementation with STSOM neural networks.




Description of work this period
Imperial

  • Ongoing work on design and incorporation of sensors into wearable prototypes based on the developed e-AR earpiece.

  • Development of middleware to support system integration and communications.

  • Data collection experiments performed using 10 subjects performing multiple activities for COPD monitoring.



Philips

Design and testing of 3rd generation mobile hub complete. New version has longer battery life, several days, and is half the size. Also added mini USB charging.




Progress towards the Deliverables for this Work Package
Deliverable D08 – SAPHE Sensing Prototype – Due Sep 07 – Prototypes were completed and in testing by Sept 07. Specification documentation for D08 has now been written up and delivered in Dec 07.

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • Imperial - Development of body sensing system. Identification and continuing work to incorporate greater range of sensors e-AR earpiece design. Development of middleware to support system integration and communications

  • Philips - Complete tests on 3rd generation Mobile Hub; Integrate radio with sensors; Package 3rd generation mobile hub



Work Package Number : WPB4 SAPHE Environment Sensing (BT Lead)


Actual Starting month : Sep 06

Predicted / Actual End month : Aug 08


Work Package Objectives:

  • Use of common node architecture for sensors around the home to determine activity and usage of facilities, e.g. motion, sound, vibration or temperature sensors. Emphasis on sensor message hopping for reduced power utilisation and network architecture that facilitates sensor inferencing, behaviour profiling, RFID applications, and support for self-configuration and self-healing.

Description of work this period
BT

Following the issues reported in Q6 with the Integration ZigBee modules we have moved to Jennic devices. Excellent progress has been made and development is nearly complete. Successful testing has been undertaken interfacing a Jennic coordinator to the STB and receiving data from an end device. Testing has shown good range performance of the modules with a ceramic antenna. For optimal performance routers and coordinators will utilise an external antenna. The coordinator will be mounted in a small box externally to the STB and will interface via a USB cable. This will provide flexibility in the positioning of the antenna.

Alternate PIR sensors have now been selected for use in the trial. The chosen devices (Discovery W) are still from Visonic but provide greater room for internally housing the ZigBee module. The PIRs are able to operate in a continuous mode without revision and offer greater battery capacity and well as an integral swivel bracket to aid installation.

A Bluetooth enabled Blood Pressure meter has been identified. The upper arm cuff device is fully approved and produced by A&D. Data communication specifications have been obtained from A&D to facilitate integration within the SAPHE system.

Deliverable D08,’SAPHE Sensing prototype’, has been completed and documentation is written up. The deliverable was completed in December as part of an end-to-end system prototype created at Imperial College. (See WPB7 below)
Imperial


  • Analysis/comparison of various optical tracking systems (e.g. BTS, Vicon), to be considered for inclusion in test-bed facility at IBE. An optical tracking system is significant for research with vision-based sensors in order to establish ground-truth data on subjects recorded movements and activities.

  • Ongoing recording/editing of visual data for testing and analysis.

  • Analysis/comparison of relevant microprocessors for vision-based sensor architecture (e.g. eCAM, WiSnap, Cyclops, COTS Imote2, etc.)


Philips

Finished hardware selection of the set top box (e.g. casing, motherboard, storage, bluetooth, wifi)

STB components now working:


  • Wifi networking to BT home hub verified

  • Verified STB can speak to BT ZigBee sensor (PIR)

  • Connection to SAPHE VPN and database server verified

  • Build system for OS on STB ,automatically produce disk image for STB on memory stick

  • Comms with BT server working using ActiveMQ & JMS

Finalized common protocol document based on BinX, distributed examples to partners. All partners agreed to accept and implement protocol.



Progress towards the Deliverables for this Work Package
Deliverable D08 – SAPHE Sensing Prototype – Due Sep 07 –. Prototypes were completed and in testing by Sept 07. Specification documentation for D08 has now been written up and delivered in Dec 07.

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • BT - Final testing of ZigBee devices. Production of PCBs and sensor integration. Confirmation of bed sensor availability and functionality for Tactex Controls. Integration within the SAPHE system.




  • Philips - Write application for STB to record BP and weight

  • Imperial - Integration of UbiSense/‘Blob’ sensor components



Work Package Number : B5 Sensor Fusion, Intelligent Data Mining and Trend Analysis (Imperial DoC Lead)


Actual Starting month : Dec 06

Predicted / Actual End month : Feb 09


Work Package Objectives:

  • Population database design, data mining, behaviour profiling, information inferencing from recorded data and prediction of adverse effects.

Description of work this period
Imperial

  • Middleware: Now has TLS based secure layer, implemented for both C++ and Java clients. Can be used in secure or unsecure mode.

  • BSN-XML format development ongoing

  • Database management, handling and storage including ongoing research towards: Frequent pattern mining, dynamic time warping and episode mining for database development.

  • ‘Registration/Correlation’ experimentation for multi-sensor data fusion – ongoing. BFFS (Bayesian Framework for Feature Selection) implemented and run over sensor fusion dataset. Work towards correlating streams, initial outputs demonstrate strong correlation.

  • Data analysis of COPD monitoring experiment investigating correlations between respiration, activity and heart rate.


Dundee

  • A working version of the virtual ward has been made, with the previous data being used. This data is now set-up on a machine at BT and is accessed via a VPN connection.

  • There has been further exploration into the use of the digital photoframes. While this looks unlikely to be available for the trials because of the service restrictions currently experienced with them, a mock up using tablet PCs may suffice.

  • There has been a lot of work done gathering information about possibly producing a Live Drama forum for the SAPHE project. This would involve hiring a group of actors and a script writer to create and perform several scenarios related to the main stakeholders of the project. Stakeholders will be invited to be in the audience during the performance and will have the opportunity between scenarios to comment on them. This is seen as a useful way to take away the barriers that can exist with face to face communication which will give us a greater idea of what they expect. This will allow us to produce a system better suited to their needs and allow the iterations to focus on smaller details.

  • There have been several meeting with Dundee’s Community Alarms group, who have experience working with similar patients to those that we are aiming to work with. This gave more insight about the possible SUs.



Progress towards the Deliverables for this Work Package
Deliverable D09 – SAPHE Sensor Fusion and Data Mining Integrated System – due Feb 08. Work towards this deliverable is in the early stages. Regular partner teleconferences and discussions of methodologies and techniques will input towards the development and format of this deliverable in Q8.

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • Imperial - Development of platform to integrate all data within dynamic system configurations. Particular focus on integrating sensor data from ambient and wearable sensors. Ongoing liaison with Dundee.

  • Dundee - Continue development for prototypes. This will focus on improving the interface and may include getting a designer in to create appropriate icons. The Live Forum Drama production will be planned and carried out in the next quarter (providing it is given the go ahead). Technology Usability Workshop with a group of elderly people in Dundee using a range of SAPHE and non-SAPHE hardware.



Work Package Number : WPB6 Service Specification (BT Lead)


Actual Starting month : Mar 07

Predicted / Actual End month : Sep 08


Work Package Objectives:

  • Development of elements of service provision including communications systems, and implementation of interfaces between all users of the system. This will be based on the outputs of the initial service and patient engagement studies.

Description of work this period
BT

An outline plan for WPB6 has been agreed with project partners. Revised deliverables for this work package are:

Pre-D13 ‘Trial Operational Specification’ – end February 2008 – internal only

D13 ‘Full Service Vision’ – end September 2008 (this replaces the ‘Affective HCI’ deliverable referenced in the Second Level Plan).


Imperial

Development of user interfaces for inferencing system for service providers, based on research in WPA3 and WPB5 underway in liaison with Dundee.



  • Ongoing work on new patient monitor GUI, online and offline modes, summary and detailed views; Introduced flexible flash based plotting tools for user interface.




Progress towards the Deliverables for this Work Package
Pre-D13 – Trial Operational Specification – due Feb 08 (see above) – in early stages.
Deliverable D13 – Full Service Vision – due Sept 08. – no specific progress against this deliverable to report at this point

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

  • BT – Work on Deliverable Pre-D13.

  • Imperial - Integration of data mining platform into service provision system. Development of user interface for inferencing system for service providers



Work Package Number : WPB7 System Integration and Verification (Philips Lead)


Actual Starting month : Jun 07

Predicted / Actual End month : Feb 09


Work Package Objectives:

[It is anticipated that this will be based on three mirror verification set-ups at IC, Philips and BT. The verification is based on the specification from B1]



  • Complete integration of communications, sensing and service elements of the system. Verification of performance against detailed performance specification, both at technical and usability level, and modification of design elements.




Description of work this period
Philips

Weekly integration calls with Imperial and BT. Face to face meet at Imperial to test all components working together. Started Integration Plan and documentation. Started procurement of components for trial in 25 homes


BT

An end-to-end system prototype was created in December linking sensors (ZigBee and Bluetooth), mobile hub, set-top-box and network platform. The prototype showed the use of the common data protocol from the sensors and utilised a secure VPN connection with the network platform. JMS based messaging was used for communications between STB and network platform.


Imperial

Liaison between partners (BT and Philips) and work towards system integration of various components including:



  • Initial integration of Philips Low-Power radio with e-AR sensor

  • Middleware addition for Windows Programming

  • Introduction of security for the middleware and database (prototype architecture in development)

The first SAPHE integrated system is being created and facilitated at the IBE at Imperial.

Progress towards the Deliverables for this Work Package
Deliverable D14 – Support Server Commissioning – due June 08 - no specific progress against this deliverable to report at this point

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

Philips - Testing and verification of end to end system; Design and implement SAPHE application to test all components; Install in local home

Imperial – Ongoing liaison with Philips to complete system integration into testbed facility at IBE.



Work Package Number : WPC1 User Trials (BT Lead)


Actual Starting month : Sep 06

Predicted / Actual End month : Feb 09


Work Package Objectives:

  • Design and subsequent implementation of effective trials to establish the value of systems for use within an active care environment. NB: this will have required significant early work with healthcare provider partners to establish the test protocols, gain the necessary ethical approvals, and identify suitable patients or elderly users.




Description of work this period
BT (SEE ENTRY FOR WPA4 above)
Imperial

Trial Preparation planning meeting facilitated at Imperial College on 17 September. The main purpose of the meeting was to glean feedback from Andrew Sixsmith on the experience of the Community Matrons of the Liverpool PCT in dealing with ‘high dependency’ patients. Trial scoping document prepared and discussed with CMs at Liverpool PCT meeting on 16 October. It was agreed that the proposal to install a pre-trial demonstrator in Liverpool would be the best way to get stakeholder buy-in. 1st stage trials using ‘actor’ participants to test the system, gather data and help identify any faults will be performed prior to clinical trials. These 1st stage trials will commence around end Q8.




Progress towards the Deliverables for this Work Package
Deliverable D10 – Trial preparation and approval – due Feb 08 – technology ‘freeze’ has been established so that components that will be involved in the trial have been identified. Intense liaison between SAPHE partners and Liverpool PCT underway in order to formulate trial goals, and beginning preparation of materials for submission to ethics committee for approval.

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

Imperial - Liaison with Liverpool to help with trial design, ongoing work towards submission of ethical approval for trial.

BT - Continued engagement, requirement capture and trial design with Liverpool PCT

Cardionetics - User trials, completion of prototype wireless communications



Work Package Number : WPC3 Cost Benefit Analysis and Deployment Business Models (IC BEIC Lead)


Actual Starting month : Sep 06

Predicted / Actual End month : Feb 09


Work Package Objectives:

  • Assessment of the value of the system in its various possible configurations to the several subpopulations within potential target user groups. Evaluation of business models for deployment of system to various target user groups. This will include both state organisations and private consumers.




Description of work this period
Imperial - Further development of simulation modelling frameworks for evaluating cost-benefit implications is pending clarification of user trials details and approach


Progress towards the Deliverables for this Work Package
Deliverable D11 – Pre-trial benefit deployment models – due April 08 – no specific progress to report against this deliverable in this quarter.

Summarise any variations from the Second Level Plan, giving reasons and action to recover situation if necessary.

- variations

- reason

- recovery plan




Description of planned activity for next quarter

Imperial - Initial user and value model design and development and initial application using existing data. Redesign/re-application based on emerging data from SAPHE

Project Management and Collaboration

Summarise any management concerns and activities to recover the situation.







Detail any liaison activities with other projects and with the wider programme activities.




  • Identification of Project Deliverables for publication outside of consortium (ongoing). First set of public deliverables available on SAPHE website: http://ubimon.doc.ic.ac.uk/saphe/index.php?a=download&cat=333

  • Management Group – weekly teleconferences and monthly progress meetings (ongoing)

  • WASP – EU common node project for wireless sensor networks (IC)

  • HaCIRIC – Health and Care Infrastructure Innovation (IC)

  • BiosensorNet – Novel biosensors and wireless networking technology (IC)

  • The Pervasive Computing Group have won grant funding from EPSRC to develop Body Sensor Networks for Sports Applications (Sports-BSN), the grant will run from Jan 07 to the end of Jun 08 (IC)

  • Successful outline bid into MRC Lifelong Health & Wellbeing Centre proposal led by the Pervasive Sensing Centre

  • Co-ordination and submission of Q7 claims to DTI monitoring officer

  • BT and BEIC staff have linkages with the Assisted Living Innovation Platform (ALIP). SAPHE is expected to provide steerage/input into new projects funded under ALIP.







Detail any publication or other dissemination activity.




  • Philips Presented wireless aspects of SAPHE at eHome, eHealth conference at Cavendish Conference Centre.




  • Nigel Barnes gave an invited presentation to a conference on ‘Technology developments in eHome and eCare’ organised by the London Technology Network (www.ltnetwork.org). The presentation focussed on developments in remote patient monitoring and gave an overview of SAPHE.




  • A paper submitted to Pervasive Health 2008 (to be held in Tampere, Finland during 30th January – 1st February 2008) has been accepted and will be presented by Nigel Barnes. The paper reports on the clinical use of non-invasive activity data and provides an introduction to SAPHE. Louis Atallah from the Pervasive Computing Group at Imperial College will also be presenting a paper on the group’s work at this conference.




  • The Pervasive Computing Group at Imperial College are preparing 4-5 papers for submission to the Body Sensor Networks Conference in Hong Kong, June 2008.




  • The 2nd Workshop of the Centre for Pervasive Sensing is in preparation to take place on 28 January 2008 at Imperial College, the workshop will highlight applications of pervasive sensing in healthcare, with presenters including Lord Stewart Sutherland and Rick Moody.




Milestone and Deliverable Status

Summarise the composite project progress against all project milestones and deliverables, noting any discrepancies against the Second Level Plan and action to recover situation if necessary.


Use Green text for completed, Red for late and Blue for items due in the next quarter.


Ref

Title

WP

Responsibility

Due Date

Actual Date

Comments

M1

Delivery of Top Level Requirements to Steering Committee

A1/M&A

Imperial College/BT

Jun 06

Sept 06

Delayed as needed to complete D2 and Vision document, and also had difficulties with availability of SC members for meeting during vacation period

M2

Delivery of Top Level Technical Specification (Internal)

A1/B2

Imperial College/BT/Philips

Sept 06

Jan 07

Internal document ‘pre-D07’ completed and circulated to SAPHE consortium Jan 07

M3

Complete User and Trial System Spec. And Outline Trial Design: Steering Committee Presentation

C1-C3

BT & Imperial College

Mar 2007

N/A

This milestone was delayed to Oct 07, a presentation on the User and Trial System Spec was given to the Steering Committee and can be viewed along with feedback on the SAPHE website.

M4

System Prototype: Internal and to Trial Partners

B1-B7

All

Sep 2007

N/A

End to end demonstration of fully integrated system to take place at Project Meeting 29 Jan 08

M5

Completed and Verified System and Trial Approvals: Steering Committee Presentation

B1-C3

All

Feb 2008

N/A




M6

Trail Start: Internal and Trial Partners

C1-C3

BT & Imperial College

May 2008

N/A




M7

Trial Completion, Initial Findings and Trial Approvals: Steering Committee Presentations

C1-C3

All

Dec 2008

N/A




M8

Final Report: Workshop

All

All

Feb 2009

N/A

























D1

Level 2 Planning Document

M&A

Imperial College

Jun 2006

May 2006

Completed and submitted, however some revisions need to be done to complete the plan in the recently released I3.0 template

D2

Service and End User Requirements

A1

BT

Sept 2006

Aug 2006

Completed and submitted.

D3

Details of Specification model scenario

A2

BT

Oct 2006

Jan 2007

Completed and submitted, although slightly later than originally planned

D4

SAPHE Architecture Prototype

B2

Philips

Jan 07

Mar 07

Completed and submitted although slightly later than originally planned

D5

HCI Trust and User Engagement and User Acceptability

A3

Philips

Feb 07

Feb 07

Full version of D05 is available on the SAPHE website.


D6

SAPHE Prototype Architecture Analysis (Workshop)

A4

BT

Jun 07

Jun 07

First architecture workshop held on 15 June 07 subsequent workshops held in Sep and Oct 07 – documentation to follow in Q8.

D7

Service Requirement for large scale deployment

B1 (B6)

BT

Jun 07

Dec 07

Final deliverable complete and available on SAPHE website

D8

SAPHE Sensing Prototype

B3 + B4

Imperial College & BT

Sep 07

Dec 07

Prototypes are complete and in testing, documentation has been written up and is available on SAPHE website

D9

SAPHE Sensor Fusion and Data Mining Integrated System

B5

Imperial College

Feb 08







D10

Trial Preparation and approval

C1

BT

Feb 08







D11

Pre-trial cost benefit deployment models

C3

Imperial College

Apr 08







D12

SAPHE Final Architecture

B2

Philips

Jun 08







Pre D13

Trial Operational Specification

B6

BT

Feb 08







D13




B6

BT

Sep 08









Updated Schedule
Provide an updated Gantt chart for the entire project as an attachment if necessary.


Project Spend Profile
Attach the latest Project Financial Spreadsheet with up to date actual and forecast expenditure.


Explain the reasons for any deviations in spending from the baseline or previous forecast expenditure.

The SAPHE Project Spend Profile for Q7 Spend Summary shows some deviations from the baseline, these are:



  • Overspend on labour – this is largely due to a reduction in overhead rates for BT and Philips, which has enabled them to allocate more funds to labour costs. See the note given for Philips and BT below, this deviation from the baseline costs has been reported in previous Quarters.

  • Underspend on overheads – see reason above and also reason below for Philips’ overspend on Subcontracts. See the note given for Philips and BT below, this deviation from the baseline costs has been reported in previous Quarters.

  • Underspend on materials – this is a relatively small difference and is due to a reallocation of some materials costs by Philips to subcontracts, and the purchase of some equipment by Imperial (see below) which has been reported on capital, not materials.

  • Overspend on capital – this is due to the purchase of essential research equipment by Imperial (reported in Q2 and Q3), not foreseen at the time of project planning, but required for the permanent trial environment at the IBE which has had to be reported under capital and not materials. HOWEVER, Imperial have proposed in their recent letter to TSB, that they be allowed to re-journal all equipment that has been counted for as Capital (as no single purchase amounts to the mandatory cost for Capital which is £50K) back to Materials in the following quarter and to be allowed to readjust the Q8 project spend profile to reflect this accounting correction, and therefore no overspend on Capital will be apparent on the next project spend profile.

  • Overspend on subcontracts – this is due to internal staffing reallocations at Philips, which has meant that a number of Philips’ SAPHE project staff have had to be subcontracted from Philips APTEC. In addition, Imperial College have overspent on their Subcontracts budget in Q7, please see note on Imperial below for full explanation.

  • Overspend on Other 1see note for Philips and Dundee below.

  • Underspend on Other 2 – Because of the miscalculation in overhead rates BT have overclaimed (to date) on their grant by £12,014.92 (£43,706.53 expenditure). Nigel Barnes has placed this as a negative in the Q12 forecast until up-to-date figures are available for full budgeting.


BT: Following revision of manpower costs and overhead rates subsequent to the original proposal BT has revised its project cost breakdown, however overall budget remains unaffected. Changes relate to manpower and overhead rates only with overhead rate being reduced. This has been offset by increased manpower rates and an increase in manpower resource made available to the project. As a result of project spend to date some minor fluctuations to Materials,T&S and Other spend have also been applied.
Philips: Philips Research has moved some labour costs into subcontracting costs as in the first 2 years of SAPHE as due to internal restructuring we could not internally put enough resource onto the project. The overall results and costs will not change. Philips will still deliver the work with the costs predicted at the start of the project. From 2008 (Q8) Philips will provide the required effort from within Research and no longer need to subcontract to Philips AppTech
University of Dundee: have redistributed their project costs evenly between Q7 and Q11, as it is considered that this will reflect accurate project expenditure given current. Figures will be revised if future expenditure does not accurately match these figures. Dundee have also confirmed that their budget for ‘Other’ costs “is a provision for unforeseen costs that would not fall under any of the other headings such as administrative costs or the costs of hosting meetings, or running trials and focus groups.”
Docobo: Discussions between the management team and Docobo have identified a number of activities with relation to WPA4, WPC1 and WPC3 that will maintain engagement of Docobo with the project, with the same final level of expenditure as originally budgeted. There is still no expenditure reported on the Project Spend Profile for this partner in Q7, as the identified activities mentioned are largely in relation to the final project trial preparation and procedures, cost benefit analysis and deployment business models. As Deliverable D06 and final trial plans are still pending at the time of this report, Docobo have yet to engage with the project as planned, but it is anticipated that this will begin in the forthcoming quarter. The unspent funds from Q4-6 have been redistributed between Q8-Q12 to reflect this change in expenditure in the Project Spend Profile Forecast for Docobo.
Cardionetics: Cardionetics did not contribute towards any specific WPs in Q7, therefore their expenditure for this quarter is nil. The budget for Q7 has been redistributed evenly over the forthcoming quarters, as it was felt that this accurately reflected future expenditure by this partner on the SAPHE project.
Imperial College: There is a reported overspend on subcontracts in Q7, this is due to the cost of the trial consultant (working on behalf of BEIC) being allocated to labour and not subcontracts during the planning stages of the project, whereas the actual person involved works on a consultancy basis. An application has been submitted to TSB to approve the reallocation of £40,000 funding from Labour (£27397) and Overheads (£12603) to subcontracts to cover the cost of the trial consultant who’s estimated total charge will be approx £40,000 during the course of the project. The Project Spend Profile for Q7 reflects this reallocation in the forecast figures, hence the Underspend in Labour.


Updated Project Risk Register


Work Package

Responsibility

Risk

Likelihood

(L/M/H)


Impact

Technical/ Commercial
WPA1 – 4, WPB1 – 7

BT, Imperial DoC & BEIC, Philips

Inability to overcome user privacy and security issues as defined by user specification research

M

User resistance to system; ultimately, could inhibit approval for trial

Technical
WPA3 & WPB6

BT, Imperial BEIC, Philips

Reliability and usability -

M

User resistance to system; ultimately, could result in trial becoming unviable

Regulatory
WPA1, WPB1, B2, B6 & B7

BT, Imperial DoC, Philips

Emergence of new regulatory approaches to this type of innovative medical technology

M

Inability to comply with technical standards necessary for trial approval

Policy
WPA4, WPC3

BT, Imperial BEIC

Changing government policy direction, refocus on different targets, reduced budgets

L

Lack of demand for telecare from health / social care stakeholders

Commercial
WPA1-4, WPC3

BT, Imperial BEIC, Philips

Poor end-user adoption

M

Demotivation of commercial partners

Technical/ Commercial
WPA4, WPC3

BT, Imperial BEIC

Poor cost-benefit outcome -

M

Small potential market for target technologies

Technical/ Commercial
WPA1, A2, A4, WPC3

BT, Imperial BEIC

Fragmented UK customers in health and social care (framework is fragmented and heterogeneous, and integration with legacy systems is a significant challenge) -

M

Low potential market share for target technologies

Trial Related
WPC1 to C3

BT, Imperial BEIC and DoC, Philips

Maintaining engagement from chosen PCT, in this case, Liverpool, due to NHS reorganisation

L

Inability of project management team to overcome barriers to uptake of trial proposal from PCT.

Managerial
WPM&A

Imperial DoC

Failure to manage project effectively

L

Inefficient use of resources; failure of major/critical work packages

Work Package

Responsibility

Risk

Likelihood

(L/M/H)


Impact

Technical/ Commercial
WPA1 – 4, WPB1 – 7

BT, Imperial DoC & BEIC, Philips

Inability to overcome user privacy and security issues as defined by user specification research

M

User resistance to system; ultimately, could inhibit approval for trial

Technical
WPA3 & WPB6

BT, Imperial BEIC, Philips

Reliability and usability -

M

User resistance to system; ultimately, could result in trial becoming unviable



Updated Project Issue Register
Repeat as necessary:

Issue Number:

Issue Type:

Description

Status:






Partner Progress Reports
Attach all partner progress reports to this report, including one from the Lead Partner.
Attach Minutes of Progress Meetings and other supporting evidence (presentations etc) as appropriate.
Monitoring Officer’s Report
Overall Assessment

Provide an assessment of the overall project achievements since the last progress report. Highlight any deviation from the Second Level Plan and provide recommendations to Contractor/DTI as necessary.




Exceptions and Issues





Recommendations





Technical Progress

Assess the progress of the technical work on a work package by work package basis.






Partners and Project Management

Assess the adequacy of the project management arrangements.






Collaboration

Assess the level of collaboration between partners and between the project and related projects and KTN activities.





Equipment and Facilities

Assess the benefit to the project of any purchases, facility rental etc





Progress against Deliverables, Milestones and Schedule

Note any variations from schedule. Identify any impact on the overall timescales and dependencies.




Project Spend Profile - See Spreadsheet Provided by Lead Partner



Assess whether the grant claim for each partner is consistent with the deliverables achieved, noting that monies must be committed and defrayed before claim.
Note any variation in the spend categories and profile and assess its likely impact.






Human Resources


Assess whether the project resources appear satisfactory and are being effectively deployed.






IPR, Beneficial Ownership, Publications and Confidentiality


Note any issues regarding IPR or beneficial ownership.

Note any issues regarding publications and confidentiality.






Dissemination

Comment on any dissemination, publication or involvement in KTN or other activities.




Exploitation Plans

Detail the progress on development of exploitation plans and assess their likely impact.




Financial Evidence

Note any concerns over the adequacy of the supporting financial evidence and make recommendations to the Contractor/DTI.
Note whether the 85% spend limit has been reached by any partner.





Problems

Summarise any concerns over the project. Assess the likely impact of these concerns and make recommendations as necessary to the Contractor/DTI for resolution of the problems.






Project Quarterly Progress Report

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