TRURO PRESBYTERY DIRECTORY 2014 -2015

P.C. Brookfield brookfieldpc@eastlink.ca

P.C. Brunswick St. brunswickunited@ns.aliantzinc.ca

P.C. Clifton cliftonpastoralcharge@gmail.com

P.C. Cobequid cobequiduc@gmail.com

P.C. Coldstream valleyunited@eastlink.ca

P.C. Great Village lornevale55@gmail.com

P.C. Harmony Camden henry.shand@ns.sympatico.ca

P.C. Kennetcook-St Paul’s greyhoundseven@eaastlink.ca

P.C. Lower Musquodoboit

P.C. Maitland

P.C. Middle Musquodoboit middletonunitedchurch@ns.aliantzinc.ca

P.C. Milford Gay’s River Lantz jerry1939@eastlink.ca

P.C. Noel betty.miller@ns.sympatico.ca

P.C. OnslowBelmont obunited@eastlink.ca

P.C. OxfordThomson mtizzard@oxf.eastlink.ca

P.C. Pugwash pugwashpastoralcharge@gmail.com

P.C. Rawdon rawdonpc@gmail.com

P.C. River Philip xtal@ns.sympatico.ca

P.C. Shubenacadie shubieunited@eastlink.ca

P.C. Stewiacke stewiackepc@eastlink.ca

P.C. Tatamagouche sharon.united@ns.aliantzinc.ca

P.C. Three Harbours joanne.nolet@seasidehighspeed.com

P.C. Truro First firstunitedtruro@ns.aliantzinc.ca

P.C. Truro St. Andrews officestandrews@eastlink.ca

P.C. Upper Londonderry ulpc@seasidehighspeed.com

P.C. Upper Musquodoboit troyheather.smith@ns.sympatico.ca

P.C. Upper Stewiacke deprest55@hotmail.com

P.C. Wentworth carolhyslop@yahoo.ca


TRURO PRESBYTERY DIRECTORY 2014 -2015 PAGE 13

THIS IS TRURO PRESBYTERY
Truro Presbytery is the oldest presbytery in the United Church of Canada. We comprise of 28 pastoral charges which extend from Lower Five Islands to Truro, the Musquodoboits, River Philip and Oxford, the North Shore (Pugwash to Tatamagouche), Milford, Upper Stewiacke, Valley, Noel, and all points in between.
We also sponsors (jointly by Truro and Pictou Presbyteries) an outdoor ministry – MacLennan Memorial Camp at Chance Harbour, Pictou County . Truro Presbytery will hold a vote on September 11, 2014 to determine its continuance of sponsorship beyond October 31, 2014.
Included in Truro Presbytery is all ministry personnel and one lay delegate per congregation.

Larger congregations may have a lay representative for each 100 resident members. There are also members-at-large (up to ten) who are appointed by the presbytery, usually at the request of committee chairs. These folks have particular skills or experience that the committee needs.

**The Basis of Union, Doctrine, Polity, Order of Ministry, Administration

**The By-laws of the church government

**Appendix -- Rules of Debate and Order

C. 1. Membership

2. Presbytery membership of Members of the Order of Ministry

3. Responsibilities

4. Organization

5. Meetings

** Officers: a chairperson (2 years), a secretary, and a treasurer. Truro Presbytery also has a past chair (1 year), incoming chair (1 year), and an Assistant Sercretary.

** Standing committees or task groups (as deemed necessary from time to time) to do the work of Presbytery and to relate to the standing committees of the Conference and working unites of General Council.

TRURO PRESBYTERY DIRECTORY 2014 -2015 PAGE 14
THIS IS TRURO PRESBYTERY cont’d
Truro Presbytery has agreed to the following committee structure with information, description and mandate of each committee:

Affirming Ministries:

**Raise awareness of issues surrounding inclusion of all persons regardless of barriers that might otherwise hold them back from full participation in the life and work of the presbytery (sexual orientation, ability, race, gender, etc.)

--April 8, 2010 -- page 132 & 141 -- MOTION -- that Truro Presbytery enter into the process of becoming an Affirming Presbytery.

--May 9, 2013 -- page 93 -- MOTION – 76% acceptance of the Affirming Mission Statement.

--March 20, 2014 – page 82 -- rewording the Affirming Mission Statement to align with the mandate of Affirm United.

**examine the records of the pastoral charges to ensure that they are properly kept and preserved (in contact with Conference Archives).

**Encourage older records to be sent to Conference Archives.

**seeking Historical sites and encourage Pastoral Charges to establish Historical Committees.

**oversight of the Presbytery Directory and distribution of information

**contact with the communications network of the larger church: e-mail, the web page, list serv, etc

**nominating persons to fill various positions within the presbytery (committees, chairs, etc) as well as some Conference positions

Christian Life & Growth:

**be a resource to Sunday School leaders, and offer workshops as necessary

**promote, administer, and provide monetary support for “Youth Forum”, “Inter-mediates at Conference” and “Children at Conference”

**offer support and promotion of Camping Ministries in general, and MacLennan Memorial Camp in particular

**be a resource for, and provide promotion, education, and workshops as necessary for Stewardship endeavours

**provide follow up for Mission and Service covenanting forms, as well as offering education, promotion, and encouragement, including workshops, for all Pastoral Charge Enthusiasts.

**formulation and oversight of Presbytery budgets

**liaison between the Pensions Department and pensioners

**property: overseeing buying, selling, leasing and improving church properties

**approving and forwarding applications to the Hunter Fund and Capital Assistance Funds

**advising and assisting pastoral charges with financial and property matters

**bridge between Presbytery and Conference

TRURO PRESBYTERY DIRECTORY 2014 -2015 PAGE 15
THIS IS TRURO PRESBYTERY: job description, info and mandate of each committee: cont’d
Church in Action:

**responds to issues of social justice within both the global and domestic context on behalf of the Presbytery

**provides material and leadership resources to inspire the church community to engage in reflection and response

**holds up before the church our call to live with respect in creation

**designs and organizes activities which provide an opportunity for people to act justly

**remains aware of others working in the same issues and encouraging interested United Church persons to work with them

**maintains liaison with CIA committee members and Conference, JGER units and KAIROS

Education & Students:

**supervision, oversight and encouragement of students within our care, including those in training for ordination or commissioning, or recognition as Designated Lay Ministers (DLM), Licensed Lay Worship Leaders (LLWL), candidates for staff associate positions, enquirers in the discernment process and those applying for admission into the United Church of Canada from other denominations or re-admissions to the order of ministry

**interviews with students

**initiation and participation in Discernment Committee

**support to students

**maintaining confidentiality

--April 12, 2007 – page 78 -- presentation of purpose, mandate and approach by the Future Directions Committee. Became a standing committee of Truro Presbytery.

--Nov 12, 2009 -- page 57 -- up-dated mandate of Future Directions Committee.

--support, encourage and assist with resources,

--encourage dialogue with other churches,

--Visioning Booklet

--“Anxiety to Hope” test model

--appoint a liaison/representative to the Pastoral Relationships Committee

**responsible for worship in Presbytery, and for providing a forum for theological discussion

**designing Presbytery services, including Services of Covenanting in new pastoral relationships, and funerals for members of Ministry Personnel when requested

**modeling forms of worship and liturgies which may be unfamiliar

**acting as a resource for local worship committees, and providing workshops for church musicians and worship leaders

**promoting communication and understanding with other faith groups through workshops and other events

This committee includes the duties of Pastoral Relations, Pastoral Oversight and Manse Committees. This is one of the groupings tried as a result of re-structuring several years ago. All members of this committee are to be trained in both pastoral relations and pastoral oversight in order to provide a larger pool of personnel for assignments to pastoral charges. This arrangement has been reviewed and confirmed by Truro Presbytery.

**oversee changes in pastoral relationships

**appoints a team (2) for: Joint Needs Assessments ( includes Exit Interviews) and Joint Searches

**visit the pastoral charges every three years – Triennial Visit

**ensures manses are in good condition

**keep regular updates on police checks for ministry personnel

**shares joys and celebrations, deals with conflicts within pastoral charges

**ensure that all personnel related procedures are followed

**welcome and assist new ministry personnel to Truro Presbytery

**identify ministry personnel who are available for supply to pastoral charges

**appoint a supervisor for pastoral charges when necessary

**recruit a Pastoral Care Person to oversee pastoral care for ministry personnel and their families

**provide pertinent information to presbytery

**respond to requests from ministry personnel: for licenses to perform marriages, to administer the Sacraments, to be Retained on the Roll of Truro Presbytery, for transfers in and out

**maintain files of pastoral charges (includes Annual Report)

**appoint a representative to work with Finance & Property when a congregation disbands or when requested

**provide written information to pastoral charges on the polity (guidelines) of the UCC

**work to maintain a healthy relationship between pastoral charges and ministry within the Presbytery

**appoint representatives to the annual Conference Settlement process

**report annually to Maritime Conference

**work closely with Conference staff and Human Resources of General Council


Your Role on Your Committee:

**every presbytery member is expected to be an active member

**the time your committee will meet will be agreed upon by the membership and chair

**some committees require additional meeting time beyond Presbytery meeting, thus time and travel is a consideration.

2013 ManualB.4.2: changes usually take place the Rise of Conference. Filling a vacancy can take place any time through the governance structure of the Pastoral Charge.

When a resignation as Pastoral Charge representative is submitted to Secretary of Truro Presbytery, it is understood that resignation is from all committees/positions held at the time.

--May 8, 2014, page 102 Presbytery minutes

TRURO PRESBYTERY DIRECTORY 2014 -2015 PAGE 17
THIS IS TRURO PRESBYTERY: cont’d
Rules of Order:

Presbytery meetings follow the Bourinot “Rules of Debate and Order” which are found in Appendix

the 2013 Manual.

Expenses:

**any expenses incurred on behalf of the Presbytery will be reimbursed by the Presbytery: travel to Presbytery meetings, travel to committee meetings/activities, phone, etc

**a log is required of mileage, phone calls, etc (receipts to be included). A claim is submitted on the forms provided by the Treasurer. Car pooling is encouraged whenever possible.

--Sept 8, 2005 -- page 19 -- MOTION that those persons taking part in Covenanting, Release from Covenant, De-commissioning services or special services, may claim their travel expenses. All others are invited at their own expense as service is not a regular meeting “of the court, but rather a special gathering”.

--August 14, 2008 -- page 10 -- mileage claim of 20 cents per km.

--June 19, 2014 -- page 6 -- Mileage Claim of 30 cents per km as of July 1, 2014.

Each presbytery representative and ministry personnel is responsible to obtain their own name tag to be worn at each Presbytery meeting. Failure to wear a name tag means a donation to the M&S Fund through Archives, Communications and Nominating Committee.

--October 12, 2006 -- page 27

--September 13, 2007 -- page 16

--March 13, 2008 -- page 67 -- MOTION -- effective April 2008 Presbytery meeting, the fee for members not wearing their name tag will be $1.00 per person and the funds will be given to Mission and Service.

Correspondence:

--October 9, 2008 -- page 27 -- All correspondence to be in the hands of the secretary 48 hours (forty eight) prior to Court meetings. Any items handed in the day of the meeting will be forwarded to the appropriate committee for the next meeting.

--August 20, 2009 -- page 17 -- MOTION -- that Truro Presbytery supply (pay for) e-mail to the secretary--presently the recording secretary.

--August 2, 2012 -- page 12 -- Paperwork requiring Presbytery ACTION, must be received by the Presbytery Secretary one week prior to Presbytery or Executive meeting.

Just that—a blue tote box!! The Presbytery secretary transports this Blue Box to each Presbytery meeting and can be located on the communication table, generally at an entrance. It contains a file for each Pastoral Charge whereby anyone can place notices, information, posters, brochures, etc. It is the responsibility of representatives to check the file and to take all the material back to their Pastoral Charge for distribution.

--May 2008 -- page 93 -- guarantee to host church 55 meals @ $8.00 per person

--December 8, 2011 -- page 8 -- holding Truro Presbytery meetings in central Truro area.

--Executive Meetings:

--held in months of no presbytery meeting or when requested

--August 14, 2008—page 8 - quorum—1/2 of the total plus 1

--June 11, 2009 - page 6 -- to be held 3^rd week in June (Theological Event at NSAC, Truro is 2^nd week)

--space for 7 committees to meet – 2 committees require privacy and 1 committee requires table space

--letting the Worship committee know what music equipment/hymn books are available

--obtain or make arrangements to have the Truro Presbytery Banner available and on display

--on occasions (2-3 times) throughout the year, table space is required for book display from Cole Harbour Woodside Resource Centre.

Emergency Meetings:

--December 10, 2009 -- page 73 -- Conference call replaces telephone system.

--January 14, 2010 – page 85 -- MOTION -- only the following committees be open to visitors during Truro Presbytery meetings: 1) Archives, Nominating and Communication 2)Christian Life & Growth

3) Church In Action 4) Theology & Worship.

--October 13, 2011 -- page 36 -- MOTION -- guests invited by Truro Presbytery Executive to attend a Truro Presbytery meeting should have their supper paid by Truro Presbytery.

--February 11, 2010 -- page 108 -- MOTION -- effective June 1, 2010, Truro Presbytery will be distributing materials (minutes, etc) to the membership who indicate this method of receiving documents.

--April 12, 2012 -- page 111 -- hard copies of minutes of Truro Presbytery meeting only going to those who request to the secretary.

Presbytery Details:

Signing Officers:

--June 12, 2008 -- page 3 and August 14, 2008 -- page 10 -- MOTION -- Truro Presbytery have 2 or 3 persons for signing officers for Truro Presbytery in addition to the Treasurer—Chair of Presbytery and Chair of Finance & Property to be added at the bank. 1 of the 3 signing officers to sign cheques. Letter from secretary to go to the bank re: notification of this change.

--February 12, 2009 -- page 60 (re-affirms above)

--March 11, 2010 -- page 119 (re-affirms above)

--June 19, 2014 – page 02 (re-affirms above)

“Spiritual Care in Hospitals” booklet:

--June 11, 2009 -- page 5 --Truro Presbytery accepts the “Spiritual Care in Hospitals” document.

--November 2013—updated info re: new hospital

Pastoral Care Contact Person:

--August 20, 2009 -- page 19 -- MOTION -- that Truro Presbytery refer the responsibility to Pastoral Relationships Committee --to recruit and retain a volunteer as “Pastoral Care Contact” to oversee Pastoral Care of Ministry Personnel and their families with special attention to retirees within Truro Presbytery.

--October 8, 2009 -- page 45 -- Rev Carman Burns

--February 9, 2012 -- page 88 -- Rev Don MacQueen

--May 9, 2013 -- page 95 -- Rev Dan Gunn

TRURO PRESBYTERY DIRECTORY 2014 -2015 PAGE 19
THIS IS TRURO PRESBYTERY: cont’d
Honorariums:

--May 12, 2011 -- page 167 and June 9, 2011 -- page 12 -- MOTION -- $1000.00 per year for Truro Presbytery positions: secretary, recording secretary, treasurer and pastoral relationships secretary.

--June 19, 2014 -- page 06 -- MOTION -- annually: Truro Presbytery Treasurer position $1000.00, secretary $1500.00, assistant secretary $500.00.

Pastoral Charge Supervisors:

--January 12, 2012 -- page 74 -- MOTION -- pastoral charge supervisors receive a fee of $50.00 per visit at UCC travel rate effective January 1, 2012. (Supervisor to invoice the Pastoral Charge for payment)

--January 15, 2009 -- page 49 -- MOTION --that a printed copy with all information could go into the Blue Box and/or through Truro Presbytery list serv arrangements.

--August 20, 2009 -- page 17 -- word “Notices” for list serv distribution as they are to be seen in an email (no posters).

Donations:

--Sept 8, 2005 -- page 19

Money included in the budget for the Committees of Presbytery is for operation expenses of the committee themselves. Donations to outside agencies or organizations are to be approved by the Presbytery or its Executive and will come from the operating budget of Presbytery.

--June 14, 2007 -- page 2 Executive -- To follow UCC polity, Pastoral Relationships and Finance & Property Committees work with the congregation to ensure that the required paperwork is in order to ensure a smooth closure.

--August 23, 2007 -- page 9 Executive – helpful if congregations include both above committees when considering closure.

--Sept 10, 2009 – page 31 and September 7, 2010 -- page 43 -- Finance & Property committee appoint Trustees to complete the work of dis-banding, closures or other transactions—some of the existing trustees have the option to become presbytery Appointed trustees.

--November 30, 2011 -- page 65 -- MOTION re: following closure, minimum of 20% designated from assets: a. Maritime Conference Archives--2%, b. Presbytery ministry MacLennan Memorial Camp—5%, c. Truro Presbytery Emergency Fund—3% and d. UC Mission & Service—10%.

--June 2013—from Conference Office—guidelines and proceeds from sale of property to include supporting the on going work of Conference/Archives with a minimum of 25% until the project goal is reached, then will revert to 10% tithe. 10% tithe recommended towards M&S Fund of UCC.

--Sept 8, 2005 --Page 17 & 19 – requiring further information

--Nov 10, 2005 – Page 37 – information in Trustees handbook 2004

--June 10, 2010 – page 11 -- “monies derived from the sale of manses are invested in safe investments and the interest to be used in support of living arrangement to the settled/appointed ministry personnel”.

--Dec 5, 2013 – page 52 Executive—ratifies above

--January 9, 2014 – page 58 Executive --ratifies above