Unclassified specification
ACT Australian Capital Territory NSW
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ACT Australian Capital Territory NSW New South Wales NT Northern Territory QLD Queensland SA South Australia TAS Tasmania VIC Victoria WA Western Australia OTH Overseas Address  No other abbreviations are acceptable. The postcode field should only contain numeric values from 0000 to 9999. If the field is mandatory, then a valid postcode must be reported (for example 0000 is not a valid postcode).
 If the address is in Australia, leave the country field blank.
For an overseas address: The postcode field must always be set to 9999, The street address must be provided in the first and second address line fields, The town, state or region and area code must be reported in the suburb, town or locality field, The state field must always be set to OTH, and The name of the overseas country is to be provided in the country field. For example, the overseas member's residential address is 275 Central Park West, Apartment 14F, New York, New York, USA 10024. It would be reported as shown below:
If the entity has captured more than one address, overseas and one of those is an Australian address, then the Australian address (including the postcode) must be reported rather than the overseas address.
Reporting of name fields For contact persons and signatories, the components of the individual’s name – surname or family name, first given name, and second given name must be reported in the fields as specified. Titles, prefixes and suffixes (for example, Ms, Mr, Dr, and OBE) should not be included when reporting names.
Currency for reporting All amounts recorded must be reported in Australian dollars. For more information functional currency rules and the list of functional currency codes that can be used, refer to Guide to functional currency rules. Field definitions and edit rules 6.1 Record length – must be set to 0996. 6.2 Record identifier – must be set to IDENTREGISTER. 6.3 Report specification version number – must be set to the version number of the specification that the report corresponds to. For reports produced using this specification this field must be set to PRRTAV001.0 6.4 Supplier Australian business number – the ABN of the data supplier and must be a valid ABN. Refer to section 8 Algorithms for information on ABN validation. 6.5 Run type – identifies the information contained in the file as test or production data. This field must be set to either T for test data or P for production data. 6.6 File creation date – the date the file is created.
6.7 Supplier file reference – used to record the supplier’s own reference number. This number can then be used by the ATO in the event of any problems or questions about information contained in the lodgment. The supplier may find the use of such a reference useful if submitting a number of reports to the ATO. 6.8 Type of return media – identifies the medium to be used by the ATO for return of information to the supplier. This field must be set to one of the following values: N – internet P – paper If this field is N, the supplier must be registered to use the ATO’s internet lodgment channel and the Supplier Australian business number (ABN) field must contain the ABN of the AUSkey holder and the Supplier email address field in the Supplier data record must be completed.
6.9 Supplier name – the name of the organisation sending the data (the supplier). If the supplier is a computer service provider supplying data on behalf of an entity, then the name of the computer service provider must appear in this field. 6.10 Supplier contact name – the name of a person in the organisation sending the data who will be able to answer questions in relation to any problems with the data file itself; not necessarily the quality of the data. 6.11 Supplier contact phone number – the telephone number for the nominated contact person in the organisation sending the data. For example: the area code followed by the telephone number (02 a mobile phone number (0466 The character 6.12 Supplier contact position held – the position held for the nominated contact person in the organisation sending the data. (For example, public officer, trustee, or authorised registered tax agent) 6.13 Registered tax agent number – the registered tax agent number of the tax agent who is authorised to lodge PRRT returns and / or instalment statement on behalf of the entity. 6.14 Supplier street address – lines 1 and 2 must only contain the street address (excluding suburb, town or locality, state or territory, postcode and country) of the supplier. It may not be necessary to use both lines. If the second line is not used then the field must be blank filled. 6.15 Supplier street address suburb, town or locality – the suburb, town or locality for the street address of the supplier. 6.16 Supplier street address state or territory – the state or territory for the street address of the supplier. The field must be set to one of the appropriate codes (see page 28). 6.17 Supplier street address postcode – the postcode for the street address of the supplier. If an overseas address is specified, then this field must be set to 9999. 6.18 Supplier street address country – the country for the street address of the supplier. This field may be left blank if the country is Australia. If the Supplier postcode is 9999 then a country other than Australia must be entered. 6.19 Supplier postal address – lines 1 and 2 contain the postal address (excluding suburb, town or locality, state or territory, postcode and country) of the supplier. It may not be necessary to use both lines. If the second line is not used then the field must be blank filled. If line 1 is blank then line 2 must also be blank. 6.20 Supplier postal address suburb, town or locality – the suburb, town or locality for the postal address of the supplier. If Supplier postal address line 1 is present then this field is mandatory. If Supplier postal address line 1 is blank then this field must also be blank. 6.21 Supplier postal address state or territory – the state or territory for the postal address of the supplier. The field must be set to one of the appropriate codes (28). If Supplier postal address line 1 is present then this field is mandatory. If Supplier postal address line 1 is blank then this field must also be blank filled. 6.22 Supplier postal address postcode – the postcode for the postal address of the supplier. If an overseas address is specified, then this field must be set to 9999. If Supplier postal address line 1 is blank then this field must be zero filled. 6.23 Supplier postal address country – the country for the postal address of the supplier. This field may be left blank if the country is Australia. If the Supplier postal address postcode is 9999 then a country other than Australia must be entered. If Supplier postal address line 1 is blank then this field must be blank. 6.24 Supplier email address – may be used to provide the supplier's email address. The ATO can communicate with clients using email and it is expected that some correspondence to suppliers (certain processing enquiries and general correspondence) may be issued this way. If present, this must be a valid email address (@ must be positioned after the first character and before the last character). 6.25 Filler – for use by the ATO. It must be blank filled and must not contain binary zeros. 6.26 Record identifier – must be set to ENTITYDATA. 6.27 Entity Australian business number – the entities ABN must be reported in this field. The ABN must be the one that appears on the payer’s activity statement. This must be a valid ABN. Refer to section 8 Algorithms for information on ABN validation.
6.28 Entity tax file number (TFN) – the entity’s current tax file number (TFN) must be reported and must be the entity’s valid TFN. Refer to section 8 Algorithms for information on TFN validation. 6.29 PRRT registration number – the registration number attributed to the project. The identifier reported at this field must use the following format: the entity’s ABN 11 characters followed by a forward slash (/) and two zeros then the 3 character number to make a total of 17 alphanumeric characters. For example: if the entity ABN was 123456789123 and the project registration number is 122, the full project number would be reported as 12345678912/00122 The PRRT registration number is mandatory for electronic lodgement of PRRT instalment statements and returns.
6.30 Legal name of entity – as it appears on the entities ABN registration The entity name reported in this field must correspond to the ABN or TFN that is reported in the Entity Australian business number or Entity tax file number field.
6.31 Previous legal name of entity – as it appears on the payer’s ABN registration
6.32 Financial year – the financial year to which the information relates. It must be provided in the format CCYY. 6.33 Report type – identifies the information contained in the file as either a PRRT return or a PRRT instalment statement(s) this field must be set to one of the following: 1 – three month period ending 30 September 2 – six month period ending 31 December 3 – nine month period ending 31 March 4 – return 6.34 Amendment indicator – an indicator to identify whether the record contains original, amended or revised data. This field must be set to one of the following: O – the record contains original data that is being reported for the first time A – the record contains amended data that is correcting what has previously been reported. R – the record contains revised information to that reported in a previous PRRT instalment statement. 6.35 Amendment or revision number – If this is a revision to a previously lodged statement, provide the revision number (for example if this is the third revision it will the revision number will be 03)
6.36 BSB code – the BSB number of the entity’s bank account where direct payments / refunds will be made to. Only provide the entity’s financial institution account details if they have changed since the entity last contacted the ATO.
6.37 Account number – the account number of the entity’s bank account where direct payments / refunds will be made. Only provide the entity’s financial institution account details if they have changed since the entity last contacted the ATO.
6.38 Account name – the name of the entity’s bank account where direct payments / refunds will be made, for example, ABC Pty Ltd. Do not show the account type, such as cheque or savings. Only provide the entity’s financial institution account details if they have changed since the entity last contacted the ATO.
6.39 The account is held by – identify the owner of the bank account details provided this field must be set to one of the following: E – the entity J – the entity jointly with others T – a registered tax agent for the entity L – a legal practitioner as trustee or executor for the entity A – another entity Only provide the entity’s financial institution account details if they have changed since the entity last contacted the ATO.
6.40 Have any of the entity’s address details changed since it last notified the ATO (= Y or N) – identifies that the entity’s address has changed since the entity last lodged Petroleum resource rent tax (PRRT) returns / instalment statement this field must be set to either Y or N Only provide the entity’s address details if they have changed since the entity last contacted the ATO.
6.41 Entity street address – lines 1 and 2 contain the street number and name (excluding suburb, town or locality, state or territory, country and postcode) of the entity. It may not be necessary to use both lines. If the second line is not used then the field must be blank filled. If line 1 is blank then line 2 must also be blank. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.42 Entity street address suburb, town or locality – the suburb, town or locality for the address of the entity. If entity address line 1 is present then this field is mandatory. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.43 Entity street address state or territory – the state or territory for the address of the entity. This field must be set to one of the appropriate codes (see page 28). If address line 1 is present then this field is mandatory. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.44 Entity street address postcode – the postcode for the address of the entity must be provided in this field and must contain a valid postcode. If an overseas address is specified, then this field must be set to 9999. If Entity street address line 1 is present then this field is mandatory. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.45 Entity street address country – the country for the address of the entity. This field may be left blank if the country is Australia. If the Entity street address postcode is 9999 then a country other than Australia must be entered. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.46 Entity postal address – lines 1 and 2 contain the postal address (excluding suburb, town or locality, state or territory, postcode and country) of the entity. It may not be necessary to use both lines. If the second line is not used then the field must be blank filled. If line 1 is blank then line 2 must also be blank. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.47 Entity postal address suburb, town or locality – the suburb, town or locality for the postal address of the entity. If Entity postal address line 1 is present then this field is mandatory. If Entity postal address line 1 is blank then this field must also be blank. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.48 Entity postal address state or territory – the state or territory for the postal address of the entity. This field must be set to one of the appropriate codes (see page 28). If Entity postal address line 1 is present then this field is mandatory. If Entity postal address line 1 is blank then this field must also be blank filled. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.49 Entity postal address postcode – the postcode for the postal address of the entity. If an overseas address is specified, then this field must be set to 9999. If Entity postal address line 1 is blank then this field must be zero filled. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.50 Entity postal address country – the country for the postal address of the entity. This field may be left blank if the country is Australia. If the Entity postal address postcode is 9999 then a country other than Australia must be entered. If Entity postal address line 1 is blank then this field must be blank. If Y is reported at the Have the entity’s address details changed since it last notified the ATO field the entity’s new address details must be reported.
6.51 If this is an onshore project, is the entity the head Company of a consolidated group or MEC for PRRT – indicates if the entity is the head of a consolidated group or Multiple Entry Consolidation (MEC) for PRRT purposes. Valid values are: N – The entity is not the head of a consolidated group. Y – The entity is the head of a consolidated group. If this is an onshore project and the entity is part of a PRRT consolidated group or MEC group, but is not the head company or provisional head company, it should not be lodging this PRRT return.
6.52 First return for this project – indicates if this is the first PRRT return for the project. Valid values are: N – This is not the first return for the project. Y – This is the first return for the project. If this is the first return for the project a Deductible expenditure incurred data record should be provided giving full details of all expenditure incurred, including amounts carried forward from previous years. .
6.53 Final return for this project – indicates if this is the final PRRT return for the project. Valid values are: N – This is not the final return for the project. Y – This is the final return for the project.
6.54 Reason for final return – indicates the reason this is the final return for the project. Valid values are: ST– Project interest sold or transferred. CP – Change in provisional head company or Head Company CD – The project has closed down OT – Other
6.55 Reason for final return OT – if OT is provided at Reason for final return field a brief reason must be provided at this field.
6.56 Have the entity’s petroleum project or combined petroleum project details changed – indicates if the entity’s petroleum project or combined petroleum project details changed. Valid values are: N – The entity’s petroleum project or combined petroleum project details have not changed. Y – The entity’s petroleum project or combined petroleum project details have changed. 6.57 Record identifier – must be set to CALCULATIO 6.58 Has the entity elected to be bound by functional currency rules – indicates if the entity has elected to be bound by functional currency rules. Valid values are: N – The entity’s has not elected to be bound by functional currency rules. Y – The entity’s has elected to be bound by functional currency rules. A functional currency for PRRT purposes must be a currency other than Australian dollars.
6.59 Functional currency rate – Provide the exchange rate (to four significant figures) used to translate amounts from the applicable functional currency into Australian dollars. The translation rate is the amount by which the functional currency amount is divided to reflect an equivalent amount of Australian dollars. That is, the number of non – Australian dollar currency units that equal one Australian dollar to four significant figures.
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