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Chapter 14 Army Substance Abuse Services Information and Records Management
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600-85, KSARNG, Substance Abuse Prevention & Control, 2007 Jun 1(2)
| Chapter 14 Army Substance Abuse Services Information and Records Management Section I Introduction 14 – 1. Overview a. The DAMIS is the Army’s official repository for all current and historical ASAP related information. This information is necessary for routine and special reports to program managers and decision makers. It serves as a vital reservoir of data from which research activities can take place. Computer processing and statistical analysis packages are used to develop these reports inconvenient formats. The DAMIS supports the Army Health Promotion (AR 600 – 63) and the Health Promotion, Risk Reduction, Suicide Prevention guidance for information sharing described in DA Pam 600 – 24. For administrative records, DAMIS is the system of record. For medical records outlining clinical care, the Armed Forces Health Longitudinal Technology Application (AHLTA) or other medical system of record is the system of record. The total DAMIS database contains sensitive patient information, UA information, staffing and workload information, and access to personnel information forgathering data on current and former patients to determine long term success of Soldiers who have completed treatment and remain in the Army. DAMIS provides essential management information on the ASAP at each level of command. The data generated by the DAMIS provides the capability to (1) Measure the magnitude of alcohol and other drug abuse. AR 600–85 • 23 July 2020 81 (2) Measure the progress made in the ASAP prevention and risk education efforts. (3) Measure the progress made in mandatory treatment aspects. (4) Identify statistical trends to support requisite policy and procedural changes. (5) Identify funding and manpower requirements for the nonclinical tenets of ASAP. (6) Reply to public, media, Congressional, or other Government agency inquiries. (7) Perform background checks on ASAP military personnel. (Information will be released only to individuals who have an official need to know prior to appointing an individual into an ASAP-related position) (8) Perform background checks on DA Civilians with prior written consent of the employee in accordance with 42 CFR dd. Information will be released only to the requesting agency designated on the consent to release form. b. The data contained in the DAMIS originates from the ASAP, FTDTL, SUD clinical staff, and the Army personnel database input. c. Due to confidentiality requirements cited in paragraph 14 – 2, below, only selected ARD, ASAP, OTSG and SUD personnel with a required need will have access to the DAMIS. See DA Pam 600 – 85 for ASAP access instructions. d. ASAP Personnel are responsible for checking the name of individuals requiring an installation records check against the DAMIS records to identify individuals who may have had a positive drug test. This check will require the individual's consent. The background check process will consist of two separate checks, clinical and drug testing. For the drug testing check, ASAP will provide information to the commander designated entity within 5 business days on all positive UA tests results for illegal substances and any positive test that has not been adjudicated by a MRO as authorized use, SUDCC will provide information to the commander designated entity within 5 business days on dates of screening when not enrolled with the primary basis and diagnosis if one is available and the enrollment period if enrolled, with primary basis and diagnosis and successor failure of rehabilitation. The DA Form R will be used only for clinical information and an approved organizational form will be used for background check requests involving drug testing information. Download 3.47 Mb. Share with your friends:
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