Analyse the change in the internal and external environment and with necessary adjustments, prepare the cash flow statement.
Cash flow report as at 15
December
Septembe
r
Octobe
r
Novembe
r
Decembe
r
$
$
$
$
Opening bank balance
0
-8095
31050
32398.5
Cash in: Sales
0
34000
36000
0
Cash-out: Expenses
Food cost
5,200.00
Beverage cost
439.45
Labour costs
2000
6,824.00
Venue
1000
1,000.00
Stationery items / Postages
401.5
200
Communication
500
150
Event staff uniform
650
Hire audio-visual equipment
1500
1,000.00
Floral arrangements
4,000.00
Stage and lighting hire
2500
2,000.00
Master of ceremonies
900
Linen hire
627.5
Adv
500
1000
700
Room décor
500
2000
Prinitng
95
450
Entertainment
1500
Total cash outflow
8095
2950
3601.5
22990.95
Closing bank balance
-8095
31050
32398.5
-22991
Prepare a profit and loss report. Identify the deviation and the budget performance for future reference during budget preparation.
Profitandlossreport
Budget
Actual
Variance
$
$
$
%
Sales
$ 70,000.00
70,000.00
$0.00
0%
0.00
$0.00
Costofgoodssold
$ 898.16
2,000.00
$7,724.00
79%
$ 1,898.71
1,000.00
$1,000.00
50%
$ 2,796.87
301.50
($76.50)
-34%
Thetotalcostofgoods
$ 67,203.13
300.00
($50.00)
-20%
Grossprofit
0.00
$650.00
100%
Expenses
$ 9,724.00
1,500.00
$3,000.00
67%
Labour costs
$ 2,000.00
0.00
$4,000.00
100%
Venue
$ 225.00
2,500.00
$3,000.00
55%
Stationery items / Postages
$ 250.00
0.00
$1,570.00
100%
Communication
$ 650.00
0.00
$900.00
100%
Event staff uniform
$ 4,500.00
2,000.00
$2,000.00
50%
Hire audio-visual equipment
$ 4,000.00
0.00
$685.00
100%
Floral arrangements
$ 5,500.00
2,000.00
($600.00)
-43%
Stage and lighting hire
$ 1,570.00
546.00
($196.00)
-56%
Food and service equipment lease
$ 900.00
500.00
$2,000.00
80%
Master of ceremonies
$ 4,000.00
1,500.00
$3,000.00
67%
Consultant fees
$ 685.00
70,000.00
$
%
Linen hire
$ 1,400.00
0.00
$0.00
0%
Advertising
$ 350.00
2,000.00
$0.00
Printing
$ 2,500.00
1,000.00
$7,724.00
79%
Room decor
$ 4,500.00
301.50
$1,000.00
50%
Entertainment
$ 40,664.00
300.00
($76.50)
-34%
Total expenses
$ 26,539.13
0.00
($50.00)
-20%
Your draft must address the following performance criteria/ performance checklist.
To be assessed as satisfactory (S) in this assessment task the participant needs to demonstrate competency in the following critical aspects of evidence
S
N/S
Trainer/Assessor to complete (Comment and feedback to students)
Conducted a meeting to negotiate on the budget and later incorporated agreed modification in the budget based on organizational policy and procedures.
Prepared final budget in clear format within designated timelines and informed the affected colleagues with final budget decisions and relevant work areas, roles and responsibilities.
Reviewed budget regularly and checked the performance and prepare accurate financial reports.
Incorporated all financial commitments and investigated and take appropriate action to handle significant deviations.
Analyzed internal and external changes and adjust the budget accordingly.
Collected and recorded relevant information to help in future project’s budget preparation.
Used MS Excel as accounting software while preparing the budget for the event.
Liaised and negotiated with stakeholders on potential budgets requirements.
Identified budget deviations and deficiencies and developed options for meeting budgetary requirements
Unit Assessment Result Sheet (UARS)
Assessment Task 3 – Unit Project (UP) – Negotiate, Prepare, Monitor and Review Budget
Student and Trainer/Assessor Details
Unit code
SITFX1004
Unit name
Prepare and monitor budgets
Outcome of Unit Assessment Task (UAT)
First attempt:
Outcome (please make sure to tick the correct checkbox):
Outcome (please make sure to tick the correct checkbox):
Satisfactory (S) ☐ or Not Satisfactory (NS) ☐
Date: _______(day)/ _______(month)/ ____________(year)
Feedback to Student
First attempt:
Second attempt:
Student Declaration
I declare that the answers I have provided are my own work. Where I have accessed information from other sources, I have provided references and or links to my sources.
I have kept a copy of all relevant notes and reference material that I used as part of my submission.
I have provided references for all sources where the information is not my own. I understand the consequences of falsifying documentation and plagiarism. I understand how the assessment is structured. I accept that all work I submit must be verifiable as my own.
I understand that if I disagree with the assessment outcome, I can appeal the assessment process, and either re-submit additional evidence undertake gap training and or have my submission re-assessed.
I hold:
Vocational competencies at least to the level being delivered
Current relevant industry skills
Current knowledge and skills in VET, and undertake Ongoing professional development in VET
I declare that I have conducted an assessment of this candidate’s submission. The assessment tasks were deemed current, sufficient, valid, and reliable. I declare that I have conducted a fair, valid, reliable, and flexible assessment. I have provided feedback to the above-named candidate.
Trainer/Assessor Signature
Date
Office Use Only
Outcome of Assessment has been entered onto the Student Management System on _________________ (insert date)
by (insert Name) __________________________________
