Expense item
|
Quote ($)
|
Comments
|
Expense item
|
Quote ($)
|
Comments
|
Venue
|
2,000.00
|
Main hall and stage
|
Venue
|
2,000.00
|
Main hall and stage
|
Stationery items / Postages
|
225.00
|
|
Stationery items / Postages
|
225.00
|
|
Communication
|
250.00
|
|
Communication
|
250.00
|
|
Event staff uniform
|
650.00
|
T-shirt for service staff in the event.
|
Event staff uniform
|
650.00
|
T-shirt for service staff in the event.
|
Hire audio-visual equipment
|
3,500.00
|
Projector, microphones, sound systems, screens
|
Hire audio-visual equipment
|
3,500.00
|
Projector, microphones, sound systems, screens
|
Floral arrangements
|
4,000.00
|
35 x table centres, 8 x large stands
|
Floral arrangements
|
4,000.00
|
35 x table centres, 8 x large stands
|
Stage and lighting hire
|
5,500.00
|
For stage and dance floor with colourful spot lights
|
Stage and lighting hire
|
5,500.00
|
For stage and dance floor with colourful spot lights
|
Food and service equipment lease
|
1,570.00
|
Food preparation and service equipment
|
Food and service equipment lease
|
1,570.00
|
Food preparation and service equipment
|
Master of ceremonies
|
900.00
|
6 hours including auction
|
Master of ceremonies
|
900.00
|
6 hours including auction
|
Consultant fees
|
4,000.00
|
|
Consultant fees
|
4,000.00
|
|
Prepare linen hire cost for the event
The financial information from suppliers on the cost for linen for the event is provided below. Prepare the linen hire cost based on following information.
Linen type
|
Price per item
($)
|
Quantity
|
Cost
($)
|
Round tablecloths
|
8.50
|
35
|
297.5
|
Trestle tablecloths
|
8.50
|
10
|
85
|
Table overlays
|
5.50
|
35
|
192.5
|
Napkins
|
0.70
|
350
|
245
|
Chair covers
|
3.00
|
350
|
1050
|
Total linen hire costs
|
1870
|
Prepare an expense budget
Based on the quotes provided by suppliers and your calculations, prepare an expense budget for the event.
Expense budget
|
Expense item
|
Expense item
|
Venue
|
Venue
|
Stationery items / Postages
|
Stationery items / Postages
|
Communication
|
Communication
|
Event staff uniform
|
Event staff uniform
|
Hire audio-visual equipment
|
Hire audio-visual equipment
|
Floral arrangements
|
Floral arrangements
|
Stage and lighting hire
|
Stage and lighting hire
|
Food and service equipment lease
|
Food and service equipment lease
|
Master of ceremonies
|
Master of ceremonies
|
Consultant fees
|
Consultant fees
|
Linen hire
|
Linen hire
|
Total expenses
|
Total expenses
|
Prepare a wage budget for the event
For the event, all human resources required are managed by a HR firm. The financial information from the company on wages is provided below.
Besides the listed wages, an extra $10 per hour penalty will need to be paid, for any one that worked more than 8 hours in a day, after the allotted time.
The staff are required for two days.
Friday – for room set-up and food preparation
Saturday – for the day of the event.
The required resources are listed in the table below:
Job role
|
No. of staff
|
Rostered hours per person
|
Pay rate per hour
|
|
|
Friday
|
Saturday
|
Weekday
($)
|
Weekend
|
Cook
|
2
|
8
|
8
|
30.00
|
35.00
|
Kitchen assistant
|
2
|
6
|
8
|
22.00
|
25.00
|
Kitchen hand
|
2
|
|
8
|
18.00
|
20.00
|
Waiters
|
5
|
8
|
8
|
20.00
|
25.00
|
Waiters
|
10
|
|
8
|
20.00
|
25.00
|
Bar attendant
|
2
|
4
|
6
|
20.00
|
25.00
|
Security 1
|
1
|
3 pm to 11 pm
|
3 pm to 11 pm
|
35.00
|
45.00
|
Security 2
|
1
|
11 pm to 7 am (Sat)
|
6 pm to 2 am (Sun)
|
35.00
|
45.00
|
Security 3
|
1
|
|
7 am to 3 pm
|
35.00
|
45.00
|
Supervisor
|
2
|
10
|
10
|
40.00
|
50.00
|
Based on the information provided, prepare a wage budget using the template below:
Job role
|
Wages
|
Total wages
|
|
Friday ($)
|
Saturday ($)
|
|
Cook
|
480
|
560
|
Cook
|
Kitchen assistant
|
264
|
400
|
Kitchen assistant
|
Kitchen hand
|
0
|
320
|
Kitchen hand
|
Waiters
|
800
|
1000
|
Waiters
|
Waiters
|
0
|
2000
|
Waiters
|
Bar attendant
|
160
|
300
|
Bar attendant
|
Security 1
|
280
|
360
|
Security 1
|
Security 2
|
280
|
360
|
Security 2
|
Security 3
|
0
|
360
|
360
|
Supervisor
|
800
|
1000
|
1800
|
Total event wages
|
9724
|
Prepare food and beverages cost
For the food and beverages, assume the following:
Ticket prices will include a four-course meal with wine, beer, soft drinks and juices.
Every meal caters for two (2) customers, except for the tapas appetiser, which is a shared platter for each table.
An extra 50 meal sets are required for staff and entertainers.
Beverages include a variety of red and white wines to match each course, bottled light and heavy beer, post-mix soft drinks and orange juice.
Standard recipes have been costed for each course and an individual cost per serve determined.
Calculate the food costs including food cost per head, assuming 350 customers bought the tickets and attended the charity ball.
|
Cost x 1 serve
($)
|
No. serves required
|
Food cost
($)
|
Tapas platter
|
6.75
|
2 per table x 35 tables
|
472.5
|
Baby beetroot with aged balsamic salad
|
3.84
|
175
|
672
|
Pan-fried potato gnocchi, crispy bacon pasta
|
2.60
|
175
|
455
|
Portuguese marinated chicken
|
5.27
|
200
|
1054
|
Mustard and macadamia rack of lamb
|
6.22
|
200
|
1244
|
Sticky date chocolate pudding
|
2.00
|
175
|
350
|
Baileys tiramisu
|
1.95
|
175
|
341.25
|
Tea/coffee
|
0.25
|
350
|
87.5
|
Petits fours
|
0.35
|
350
|
122.5
|
Total food costs
|
4798.25
|
Food cost per head
|
13.7092
|
Calculate the beverage costs including beverage cost per head.
Beverage item
|
Cost per item per bottle/serve ($)
|
Forecasted requirements
|
Beverage cost
($)
|
Sparkling wine
|
14.52
|
60
|
871.2
|
Sauvignon Blanc
|
15.07
|
55
|
828.85
|
Chardonnay
|
14.21
|
60
|
852.6
|
Botrytis Riesling
|
22.53
|
45
|
1013.85
|
Merlot
|
8.80
|
50
|
440
|
Shiraz
|
12.45
|
45
|
560.25
|
Cabernet Sauvignon
|
15.01
|
55
|
825.55
|
Light beer (750 ml)
|
3.40
|
50
|
170
|
Heavy beer (750 ml)
|
3.99
|
30
|
119.7
|
Soft drink
|
0.20
|
400
|
80
|
Juice
|
0.31
|
225
|
69.75
|
|
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