7th June 2012 minutes of meeting

1. 
   Attendance and Apologies
   

Carol Alexander (Committee Chair), Kayleigh Wilcox (Committee Treasurer), Fran Richards(Andover DPF surveying), Jane Tunney (Andover Arrow), Barbara Snow (Andover Arrows), Debbie Laycock (Meon), Alyson Bradly (Gosport and Fareham/ Hants Committee), Emily Loftus (England Netball), Janette Morgan (Andover/Hants Committee), Barbara Mellish (Farnham), Sue Baldwin (Hants Committee), Kim Simmons (Basingstoke/Hants Committee), Jacqui O’Niell (PNA Team Force), Rachel Clarkson (Misfits-PNA), Miranda Ritchie (Lymington/Nants Committee), Di Hebberd (Rushmoor), Beverley King (FM Eclipse), Margaret Mann (Tongham), Elly Moore (Western Park Blades/Hants Committee).

At the 2011 AGM there were 28 in attendance including 19 representatives eligible to vote.

Barbara Snow and Emily Loftus were appointed as voting tellers as they were non voters.

The minutes of the 2011 AGM were proposed as a true record by Barbara Mellish and seconded by Jane Tunney. The vote was unanimous and Carol Alexander duly signed the minutes as a true record.

Carol signed the 2011 minutes

4. 
   Matters Arising
   

4. 
   Hampshire Netball Association AGM Report 2012
   

4. 
   Emily Loftus - Netball Development Officer Report
   

There is also the opportunity to link again with the Race for Life (Cancer Research UK is England Netball official charity), to promote Back to Netball sessions at the events. In Hampshire there are Race for Life events in Basingstoke, Portsmouth, Southampton and Winchester. Emily will attend the Portsmouth Race for Life to promote the programmes and Back to Netball. The new Netball Development Community Coach for Southampton, Debbie Laycock will be running various sessions in and around Southampton and looking to attend the Southampton Race for Life. A summer Back to Netball Festival is planned for July.

 Coach Award: Barbara Snow

 Mary Bulloch Administrator Award - Angela Hayward

 Muriel McNally Award - Alyson Bradley

 Outstanding Netball Club Award - Shooting Stars

 Young Netball Volunteer Award - Kelly Hayward

 Hampshire Netball Long Service Award - Sally Andrews, Angie Osborne, Bill Alexander

 Rose Award - Lauren Bird

There is also the Hampshire Coaching Forum happening on July 4th at Winchester Rugby Club.

4. 
   Approval of Accounts
   

Time was given to read the balance sheet, which the treasurer for the year Bill Alexander had prepared. Kayleigh Wilcox has now completed her year out and will return to the role.

Brought forward 30 April 2011 £86,158.75

Affiliations £22,873.00

Second Affiliations(Out of County)£0.00 Committee Expenses £ 870.06

Academies £3,710.00 GTVB £1,302.00

Junior league £ 375.00 Academies £5,200.02

Back to Netball £ 388.00 Back to Netball £ 240.00

Umpire Courses £1,922.50 Umpire Courses £2,158.37

Umpire Testing £ 985.00 Umpire Testing £ 916.70

GTVB £3,000.00 Umpiring Expenses £ 224.22

Bursaries £1,399.60

County Junior league £ 624.60

Website £ 161.07

Play Off Expenses £ 474.20

Auditor £ 100.00

County Affiliation £ 366.40

Awards £1,631.16

AGM £ 108.00

Sundries £ 354.08

HNA Income £33,253.50 Coaching £ 40.00

Deposit Account Interest £22.53 Schools £ 210.00

Old Cheques Never Presented £0.00

Income Plus Previous Balance of £86,158.7 Income and Previous Balance less expenditure

£119,434.78 £103,054.30 (£119,434.78 -£16,380.48)

Carried Forward

Bank Statements as at 19 Apr 2012

Deposit Account 2194142 Balance £ 56,935.34

Current Account 2190147 Balance £ 46,470.76

Total £103,406.10

Less cheques outstanding (expenditure) £ 351.80

BALANCE £103,054.30 BALANCE £103,054.30
Notes on Accounts
Again, this year the accounts look healthy going forward into 2012 t0 2013. Overall income exceeded expenditure.
1. Affiliations – increased by £552.00 compared with 2011-2012
2. Academies – Expenditure exceeded income by £1,490.02
3. Umpire courses plan for all courses to break even – slight overspend.
4. £3,000 received and to spent on officials’ development – number of umpires attending courses to be reduced to provide more appropriate experience. Thus in 2012-2013 this will subsidise officiating courses.
5. Bursaries - £3,605 still to pay out – courses and mentoring.
6. £1,950 expenses paid out since 30 April 2012.
7. Additional affiliations received since accounts closed - £204.
For 2012 to 2013, recommend that Hampshire affiliations remain the same for the following reasons:
• Set up of Hampshire Junior League;

• Updates to web site;

• Uncertainty re England Netball Whole Sport Plan around funding to support Netball Development Officers. Impact of current economic climate and the funding of sport post Olympics.

• Economic climate supporting grants to voluntary bodies. Many local authorities have reduced their levels of funding and focussing on other key priority areas due to their reduced budgets.

• Awards Evening looking to extend for next year as this was seen as a huge success by all attendees.
The accounts were again audited by Leanne Webb at year end April 2012
Questions

Q. Margaret Mann asked if there could be a level 2 in Hampshire

A. Emily Loftus replied that these were organised by Region but she would ask Tracey at the Regional office.

Q. Margaret also asked for courses not to clash with regional Paying dates.

A. Carol confirmed there was agreement that these dates should be taken into account
Accounts - Vote

Proposal by Fran Richards and seconded by Margaret Mann and unanimously agreed.

8. 
   Approval of Affiliation fees
   

• Adults £24.20 minimum of 10

• 18 and under £ 15.20

• 14 and Under £8.00

• 11 and under £5.00

• No Youth Clubs

• YPG same fees as above but can include 2 nominated non playing over 18 leaders. Encourage to affiliate as a club.

• Colleges/Universities £163.80

• Middle/Secondary School - £24.80

• Junior/Primary school - free

Affiliation fees for 12/13 would remain as last year.

£6.00 Hampshire fee per adult with minimum 10 per team (£60)

£3.00 per junior under 18 with minimum 10 per team (£30)

Second claim no fee but must register. However if out of Hampshire must pay the appropriate individual/team Hampshire fee.

£2.00 South region fee per adult and junior (subject to confirmation South AGM 16/6/11)

All England fee as per website.
Affiliation fees - Vote

Proposed by Kayleigh Wilcox seconded by Sue Baldwin and unanimously agreed.

Following discussion and to remain in line with England Netball, it was proposed by Elly Moore and seconded by Alyson Bradley, then unanimously agreed that if under 18 on 1^st September the person is deemed to be under 18 for the whole netball year.

There was one proposal, regarding section 6 in relation to League Representatives on Hampshire Committee as often Leagues have not decided their named representative for the Hampshire Committee before the Hampshire AGM. It was proposed that the local committee was removed and replaced by views sought from local representatives who will have voting rights. This would allow the Leagues to have more flexibility in who attended the Hampshire Committee.

Proposed by Carol Alexander, seconded by Miranda Richie and unanimously agreed.

Carol thanked all the committee for the work undertaken over the year.

Carol acknowledged all the work undertaken by Jo Cridland who has done an excellent job as the schools representative and Kim Simmons who has been involved with umpiring in Hampshire since 1993. Both are standing down. Carol hoped that Jo would still be available to help out as a co-opted member of the committee. Mandy Gerrard is also stepping down at Southampton representative
Carol said that Kayleigh Wilcox was willing to return to the role of Treasurer and thanked Bill for stepping in to cover the role. Rachel Clarkson has applied to take over the Schools Representative role.
In the absence of the Hampshire President, Carol read out the names of those willing to stand. The committee could be voted as a whole as only one name per post.

Position	Committee Member
Chair	Carol Alexander
Vice Chair	Elly Moore
Affiliation Secretary	Miranda Ritchie
Treasurer	Kayleigh Wilcox
Umpiring Secretary	Vacant
Coaching Secretary	Vacant
Fixtures Secretary	Sarah Wakeman
Local League Reps to be named by Leagues	Andover - Janette Morgan Indoor Saturday - Sue Baldwin Southampton - vacant Gosport & Fareham - Alison Bradley Portsmouth - vacant Wavell – vacant New Forest -vacant Basingstoke – vacant
Schools Secretary	Rachel Clarkson
Website Editor	Miranda Ritchie
Publicity Officer	Vacant
Welfare Officer	Vacant

Proposed, seconded and unanimous.

11. 
    Special Items
    

11. 
    Date of Next AGM
    

Thursday 6th June 2013 @ Winchester Rugby Club.

(note for venue to have lighting in the car park next year as negotiating in the dark was a challenge!)

Meeting closed at 8.30 pm.