Bylaws Committee Meeting
April 4, 2013
La Sierra
Minutes by: Danielle Aka
Meeting called to order at 7:09
Roll Call:
Chair: Geoffrey Doctoroff
Marcus Paul – CUC
Kerra Hester – La Sierra
Jason Siu – La Sierra
Jono Pratt – WWU
Luisa Manu – SWAU
Mykal Quinlan – SWAU
Kevin Choi – CUC
Scott McNeil – Oakwood
Prayer
Explanation of Bylaw changes by executive committee
Accountability of job descriptions and campus involvement
Addition of each officer’s job description
Changes to regulate consistency throughout the bylaws
Revision of Changes
Removal of AU (GSA),
Atlantic Union College and Kettering College of Medical Arts
None of the latter schools owe AIA any money and no longer participate in AIA
No representation from any of the schools
Officer Changes
President
Article b removed, redundancy
Article c, removal of ‘vice president’s’ for clarity
Article f, additions of ‘with approval from executive committee’
Article i, addition of ‘communicating with each member student government president on a monthly basis’
Executive Secretary
Article e, addition of ‘send out executive committee meeting minutes to all member student governments every other month
Suggestion to add specification of bylaw compilation and distribution to the job description of the executive secretary in article a
Compile all official AIA documents and distribute to executive committee and general advisor
Executive VP
Article h, addition of ‘facilitate communication with each executive vice-president of member student governments every other month’
Article i, addition of ‘facilitate communication from AIA representatives from member student governments
Suggestion to tie portion of stipend along with meetings that occur within the executive committee
Article j, removed
Financial VP
Article h, addition of ‘facilitate communication with each executive vice-president of member student governments every other month’
Article i, removed
Question on facilitation of communication and what it entails
Publications VP
Article d, addition of ‘and distribute to member student governments every other month’
Article e, addition of ‘ensure the publication and distribution of an AIA mug-book b the host campus of the annual convention’
Article f, addition of ‘assist the public relations vice-president in promoting the AIA convention
Article g, removed
Suggestion that this article is useful and should not be removed
No specification that AIA PVP needs to communicate with other VP’s or host campus publications rep
Suggestion that it must be removed or changed
Suggestion that it irrelevant to publications and more so under the social position
Suggestion to add revision, update, and copy editing of bylaws, constitution, and other documents
Public Relations VP
Article d, removed
Article e, addition of ‘as directed by the host campus specifically for the convention use
To increase relevance of convention and remove emphasis from yearly duties
Article h, addition of ‘facilitate communication with each executive vice-president of member student governments every other month’
Article j, addition of ‘be the incoming PR officers to the host campus. If declines the general assembly shall hold PRVP election. The host campus must make their intentions known before the start of general assembly’
Allows PR officer to work closely and efficiently with the host campus
Relieves work from the host campus PR SA rep
Facilitates printing and distribution
Social VP
Article d, addition of ‘facilitate communication with each social vice-president of member student governments every other month’
Article e, addition of ‘distribute member student government social event calendars every other month’
Article f, removed
Article g, addition of ‘host campus, for’, removal of ‘at, while assisting the host college’
Suggestion that a website would be useful for forums and such
Most of the AIA information is being put on ORGSYNC
Article i, addition of ‘incoming’
Religions VP
Article e, addition of ‘facilitate communication with each religious vice-president of member student governments every other month’
Article d, addition of ‘assist the host campus’
Parliamentarian
No suggested changes
Suggestion that parliamentarian ensures consistency and correctness in grammar and spelling
Suggestion to add revision, update, and copy editing of bylaws, constitution, and other documents
General Advisors
Suggested removal of article e
Advisors
Article 4, removal of ‘by June 1 of each year’, addition of ‘and term of office shall be three (3) years’
AIA Executive
Appointed members must be appointed by June 1st
Note that the webmasters position has not been removed from the constitution
Was elected to be removed at LLU
Annual Convention
Purpose
Article 1, addition of ‘after one year of deliberation at member student governments, bring documented confirmation to AIA from student body’
Question on the year wait regarding discussion of pressing topics
Answer, consider ramifications for statements and effects on student government and administration
Suggestion to do a vote mid-year because the purpose is defeated from AIA being the student voice
Does not prevent individual campus action but rather association with AIA
Suggestion that this is the specific purpose of AIA
Ultimately, we are trying to prevent misrepresentation of our schools and their opinions due to spontaneous and rash decisions
Suggestion that this is at the cost of the students’ voice
Question on ratification of bylaws
Does not have to be done at convention, can be emailed out by president
Suggestion that the deadline should be before the end of the executive committee’s term (June 1st)
Suggestion that confirmation should be from 2/3 or 3/4 of the schools
Concern regarding appropriate deliberation time
Suggestion that schools should receive 6 month notice on topics that will be discussed
Suggestion that different topics need different time frames
Who determines what a pressing issue is?
Suggested change, After deliberation with member student governments bring documented confirmation to AIA executive committee time line shall be outlined by the AIA executive committee
All official statements must be passed with 2/3 majority
Highlighted importance of AIA’s suggestions and voice to AACU and NAD
Section 10
Article 3, addition of ‘executive’
Standing Committees of the Convention
Section 8: Logistics
Article 1, addition of ‘appointed by the AIA executive committee with consultation from member student government presidents’
Exec committee’s approval is not only regarding appropriateness of the individual but also to ensure that the exec receives the information that they need
Consist of representatives from student governments, 2 of which should be presidents
Suggestion that different universities should choose their own representatives for the various committees
Concern on the lack of representation from all schools
Section 9: Bylaws
Article 1, addition of ‘elected by their respective committees’
Concern on how we define facilitation of communication
Concern that it is too broad
Suggestion that responsibility is placed on the executive committee and that they are held accountable to their fellow VPs
Communication is defined as a minimum of 1 email message every other month to student governments
Suggestion to add an Appendix to the bylaws wherein which terms can be defined and clarified
G. Doctoroff (UC) Motion to approve changes made to the bylaws. Second by M. Quinlan (SWAU)
Motion Passes
M. Quinlan (SWAU) Amendment to only scratch AUC and talk to official sponsors about combining Andrews and regarding Kettering
Motion Passes
Suggestion to leave removed schools out of rotation until they renew membership and start paying their dues
AIA’s aim is to include as many people as possible
Question on whether we can combine the AU GSA and AU SA
AUC was already removed, non substantive change
Remove AUC, leave AU GSA and Kettering until further notice and approval
Futures representatives
Geoffrey Doctoroff
John
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