Call to Order, Correspondence, and Approval of Minutes

May 25-27, 2016

Hood River, OR

Call to Order, Correspondence, and Approval of Minutes: President Bob Cozzie called the meeting to order at 1156 a.m. on May 26^th, 2016. The E-Board was introduced, and appreciation given to Jesse, of WesTek Marketing for hosting the Hospitality Suite. Ann Rakosi received a letter of recognition for assisting Astoria 9-1-1 following the shooting of Sergeant Goodding

Treasurer Report: Doug Kettner reported that the 2015 Taxes would be complete in a couple of weeks.

US Bank $34,214.00

Oppenheimer-Approximately $78,000.00

Reimbursement from DPSST for WR is $8,865.00

Reimbursement from DPSST for OEDI is $5,600.00

Mark put the $30,000 back in the account from WR

E-Board will discuss the audit options.
DPSST UPDATE: Tami Atkinson reported the Legislature and OEM support $100,000 from OEM to DPSST for the additional Telecom classes. The money that was taken from the DPSST grant fund has been replaced and there is additional money now for the APCO training committee-Thank you to Mark Tennyson. There is $15,000 ear marked for mental health training that the training committee will work with Tami to scheduled classes at DPSST or regionally. In addition, there is a micro grant program in place for agencies that have identified issues. Contact Tami for more information.

There is some personnel movement at DPSST – Captain Eaton will be stepping down on 7/1/16 and moving to center of policing excellence. DPSST is beginning to work on updating the supervisor training program, and is also recruiting for EMD instructors to help Tia Akers when she returns. EMD cards are being reviewed by the Physician advisor and manual revision is under way.

Tami has visited several PSAP’s on her PSAP tour, out of 56 locations she has only 14 to go, and will visit the east side in June.
Old Business:
Strategic Plan Follow-up: The Strategic Planning session follows the meeting. The goal is to finalize strategies and assignments.

New Business:
Bylaws clarification: Bob discussed the background of the existing language regarding CCAM voting rights. The term “ex officio” was removed because our bylaws were not clear, and there was confusion about what ex-officio actually means. Some thought they could vote, some did not. The E-Board discussed the original intention, which was to allow CCAM full voting rights. Clarifying language was distributed, and discussion ensued.

CCAM is an APCO position only (not NENA), and has to come from the vendor community. There was initial consensus to approve the proposed language with clarifying language concerning conflict of interest by the CCAM, or others on the board. If voting and there is a monetary benefit for the CCAM, they will recuse themselves from the vote. That is not just for CCAM but anyone that may have a potential conflict of interest. Everyone agreed in principle, but may need to have more language hashed out-holding off on the vote for now.

Doug Kettner advised the review would not be as much detail as the full audit. The full audit could cost up to $4,000 - $5,000. The finance committee is meeting on 6/24/16 at WCCCA. The finance committee and stakeholders are to address how the finance committee needs to be in the loop of checks and balances, and determine audit details.

Andrea Tobin the new Training Chair is starting to plan training for the fall awards conference, which will take place in Sunriver on October 17-21, 2016. The advisory board meeting will be on Tuesday October 18, 2016 from 1000-1200.

It was the first meeting for Stacy from Seaside, Joe from WASCO CO, Della from Firstline, Milliscent from Century link and Steve from SunGard.

 

Support legislation enhancing the effectiveness of the state’s emergency communications system through an increase in the 9-1-1 tax and/or a prohibition of legislative “sweeps” from accounts managed by the Oregon Office of Emergency Management.

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  OAA Membership Update:
  
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    Communication Centers Specifically:
    
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      Central Lane Communications - Accredited
      
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      Deschutes County 911 – self assessment phase
      
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      Emergency Communications of Southern Oregon – Accredited
      
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      MetCom 911 Communications – self assessment phase
      
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      Prineville 911 Communications – self assessment phase
      
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      Toledo Communications – self assessment phase
      
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      Washington County Consolidated Communications – Accredited
      

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  Overall Law Enforcement and Communications: 58 member agencies (42 municipal law enforcement agencies, 9 sheriff offices and 7 – communication agencies). 41 out of 58 are now accredited. There are 2 law enforcement agencies (Corvallis PD and Washington County SO) who are CALEA accredited. Albany PD is in self-assessment phase with CALEA.
  

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  OAA Communication Standards:
  
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    Laurie Taylor from WCCCA drafted a “Minimum Proofs of Compliance” document to help communication agencies in self-assessment determine what types of proofs would be necessary to satisfy the standard. Draft document attached.
    
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    Laurie Taylor with WCCCA has initiated review of OAA Communication standards; Johnna Pellam with ECSO has provided her review and input as well. Ed, OAA Director, is working on reviewing before taking to the Board for discussion and approval.
    

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  OAA New Business:
  
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    OAA Website Update: Ed advised that the gentleman who was handling the OAA website is no longer able to do so. Ed is looking for someone to take this over or he may take it on himself if it is something he can learn and manage with his current workload. Noted there are several pages on the website that need to be updated.
    

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  Juneau (PD) Alaska: is scheduled for their onsite review in July. (In 2015, the OAA Board approved offering our state accreditation program (OAA) to Alaska law enforcement and 911 agencies at the request of the Alaska Chief’s Association. OAA’s Executive Director held a training session for Juneau PD (they were formerly accredited under the now defunct Alaska State Accreditation program) who are now working through OAA standards) Still waiting on the first Alaska 911/communications center to become involved.
  

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  OAA Old Business:
  

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  Law Enforcement Trust and Integrity ACT (LETIA). Still Awareness Only at this point. This bill encompasses several topic areas one of which is law enforcement accreditation. The Bill directs the Attorney General to analyze existing accreditation standards developed by law enforcement accreditation organizations nationwide and make recommendations as to additions/modifications/changes to current standards and specifically mentions early warning systems/intervention programs, administrative due process, training, etc. The Bill also seeks to do whatever it can to “encourage” the pursuit of accreditation by certified law enforcement accreditation organizations.
  

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  I did some inquiring through Ed, as I did not specifically see Communication standards referenced in the information presented in the LETIA bill. Ed believes that once the “review” begins, 911 agencies and Communication standards will be included in the process. His reasoning is that the national accrediting body, once underway with the review process will want to take a look at all things accreditation which will include 911.
  
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  Ed stated his fear is that the Attorney General will go for the low hanging fruit which in this case would mean going with national accreditation standards (CALEA); easier to deal with one national entity versus several state accrediting bodies. Ed will be keeping a close eye on this legislation.
  

From the 17 agencies Eva heard from, 14 are using the civilian phonetic alphabet. 4 of the 17 are not using any 10 or 12 codes. Eva wants to hear from people about what they want, and if the project should continue. She will reach out to PSAPs to determine next steps.