1.Introduction,
background, context and scope 3
2. Purpose and objectives of this policy 4
4.3POLICY 3: Metadata to include rights information 8
4.4POLICY 4: Establish a clear copyright management policy and contract mechanisms 10
4.5POLICY 5: Negotiation of digital rights with creators, donors or lenders 12
4.6POLICY 6: Agreements for digitisation projects (foreign-funded, international or national funding agencies) 12
4.7POLICY 7: Accelerate the development of an inclusive Information Society and provide Free Basic Information 14
4.8POLICY 8: Open Access 15
4.9POLICY 9: Use of official languages 16
4.10POLICY 10: Development and implementation of a Common Repository Interface (CORI) 16
4.11POLICY 11: Financing of digitisation 17
4.12POLICY 12: Implications for governmental bodies 17
4.13POLICY 13: Creation of a Provincial Digital Repository 18
4.14POLICY 14: Digital masters maintained in accordance with accepted standards 19
4.15POLICY 15: Protection and preservation of digital heritage 20
4.16POLICY 16: Living heritage digital records 21
4.17POLICY 17: Ensure security, authenticity and integrity of digital records and heritage 21
4.18POLICY 18: Privacy policies 22
4.19POLICY 19: Handling of confidential and secret records in accordance with MISS 22
4.20POLICY 20: Development and implementation of national metadata and vocabulary standards 22
4.21POLICY 21: Use of standard technologies, formats and media 23
4.22POLICY 22: Creating a Community of Practice 24
4.23POLICY 23: Developing and implementing a skills framework for digitisation 24
4.24POLICY 24: Developing and measuring institutional capacity 25
4.25POLICY 25: Capacity development for electronic records management 25
4.26POLICY 26: Promoting Research and Development 26
4.27POLICY 27: Digital/electronic Best Practices and Standards 26
ADDENDUM 1 27
1.5 The responsible care and management of digital records is thus vital to the functioning of government, the provision of accountable and transparent governance and of service delivery.