Institutional Capacity Assessment of the aids control Program Uganda
Structure roles and responsibilities
Download 191.49 Kb.
|
- Navigate this page:
- 3.4 Strategic and operational planning
3.3 Structure roles and responsibilitiesThis assessment was interested in ascertaining the clarity of roles and responsibilities among different staff members within ACP and how this may affect the capacity of ACP to achieve its mandate. Participants responded individually and discussed in the group ACP performance using the 12 guide questions in this domain. The scores and discussions are summarized in the table below. Individual score range: 52% – 88% Group consensus score: 70% Table 6: Structure: Roles and Responsibilities
Despite a myriad of weaknesses which participants highlighted in this domain, a consensus score of 70% was still reached which suggests that ACP is systematically achieving in terms of appropriateness, clarity and balance of roles and responsibilities. Current strengths include the fact that job responsibilities are largely assigned by technical area to the appropriate teams and key technical officers in these teams have written job descriptions. However there still remain weaknesses as a significant proportion of staff do not have written job descriptions. Even for staff members with JD, there is no evidence that this is regularly being reviewed or updated. In addition, the organizational structure and internal reporting lines are not well understood. For instance most staff members tend to see the ACP manager as their direct reporting line even though they have unit heads as supervisors. There was no evidence of the use of any clear guideline for the delegation of authority. Additionally, two different organogram reviewed in this assessment (the CDC-supported staff and Government supported staff), were obscure on linkage and flow of authority. Some existing staff positions are not captured on the organogram and some vital mandate areas such as response coordination etc, are neither captured nor assigned. 3.4 Strategic and operational planningStrategic and operational planning are very critical functions in any HIV/AIDS response. Comprehensive and multi-stakeholder planning process ensures that priorities are accurately identified and resourced, minimizes duplication and wastage and makes for more effective alignment of interventions across multiple stakeholders. This study assessed ACP planning capacity in terms of the planning process, alignment of strategic and operational plans at different levels of the response and comprehensiveness of plans. The scores and reasons for scoring are presented in the table below; Individual % score range: 56 - 89 Group consensus score: 60% Table 7: Strategic and operational planning
Even though there were varied opinions about ACP’s planning capacity amongst participants, a consensus score of 60% was reached indicating that ACP is perceived to be systematically achieving in this domain. The reasons given include the fact that national level plans exist which spells out clear targets and goals. A planning team also exists in ACP which is believed to be active. ACP makes input in the development of priorities for RFAs. On the down side though, participants noted the non alignment of plans across different stakeholders and different levels of the health sector response as an area of key weakness. It is surprising that the participants scored ACP as systematically achieving in its planning function even in the face of the issues raised during the discussions. For example, absence of an integrated annual plan within ACP and a dominant culture of RFA driven planning with little reference to national level documents is a significant weakness given ACPs role in driving the health sector response. This position was constantly stated by the ACP Manager who insisted that the 60% rating was unrealistic and overstating where ACP should be in this domain. Technical assistance is recommended to build ACP institutional capacity in this critical function. Download 191.49 Kb. Share with your friends:
|