Ksu staff senate

A general meeting of the KSU Staff Senate was held on the Marietta Campus, Joe Mack Student Center, Ballroom A, Marietta, Georgia, on Thursday, April 28, 2016. The meeting convened at 10:02AM. Chair Kathy Rechsteiner presiding.

Tara Adams, Ana Baida, Lisa Bauer, Jeffrey Bernard, Ron Bullock, John Clark, Ashlee Clark, Donald Coleman, Alberta Cook, Elizabeth Davis, Angela Evans, Sarah Fanning, Jennifer Figueroa, Amanda George, Sharon Hodge, Evelyn Jackson, Jessi Jones, Scott Jordan, Viola Lee, Lisa Lewis-Fears, Megan MacDonald, Debra Mahan, Ashley McClure, Laura McRath, proxy Shane Blalock for Tim Murphy, Kathy Rechsteiner, proxy Lois Leahy for Levi Seton, Stacey Solomon, Christina Turner, Ann Vancza, Christine Zelt

Christy Bohannon, Garrett Campbell, Aisha Cheeks, Traci Hubbard, Vicky Moody, Nicole Phillips, Cynthia True, (Brittany Bailey resigned), (Sherida Studwood resigned)

Ann Lay, Retired Chair, Gregory Lawrence, Federal Work Study Coordinator, Financial Aid Office

Kathy Rechsteiner, Chair, called the meeting to order.
Approval of Minutes:

Sarah Fanning made the motion that we should abstain from reading and voting on the minutes of March 31, 2016, and vote on them at the May meeting. Motion was second. Ayes

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  Not much activity. The Foundation Gift account has $118.23 remaining. The Budget & Finance Committee suggested to use the remaining monies to purchase new name tags for the new Staff Senate members
  
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  Staff Senate Scholarship – remember, anyone, anytime can contribute to the Scholarship fund.
  

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  Kathy introduced Gregory Lawrence, Federal Work Study Coordinator
  
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  A pamphlet was handed out explaining the program, and the processing of applications.
  

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  The Chair opened the floor to nominations for Group 6.
  
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  Elizabeth Davis nominated Caralia Gallegher, Library Technical ParaProfessional I, University Library, who accepted the nomination; no further nominations; floor closed, the nominee was elected.
  
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  Kathy stated that we now have a full senate although we recently received two resignations. We will not be asking for nominations to fill these positions in May.
  

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  Regarding the letter written by the Executive Committee, Kathy stated that this body of Staff Senators acted according to the correct protocol and rules as it was elected to do. Elizabeth composed this letter with the assistance of the Government Relations Office, Amanda Seals and Fatimot Ladipo; and Lynda Johnson, Executive Administrator to the President and Chief of Protocol Office of the President. Kathy posted with her own postage and mailed the letter that evening.
  
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  Amanda Seals gave the Senate an update on the Campus Carry Bill. Staff Senate’s letter to the Governor will appear in the next Letter from the Gold Dome.
  
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  Fatimot further added that right now the Bill is in a holding pattern. The Governor has until May 3^rd to make a decision. If he does nothing, the Bill will go into law. She feels he will wait to the last minute to make a decision. If this Bill goes into effect, it will not be until July 1^st. They will hold publication of the Gold Dome until after May 3^rd.
  
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  Alberta requested to see the above letter from Staff Senate. Kathy said that they were advised not to release the letter. Amanda stated that other letters also had not been posted. This is part of a strategic plan.
  
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  Jeffrey stated that it is not to late to send letters to the Governor.
  
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  Faculty Senate did not send a letter, but told individuals to send one.
  
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  Kathy said that a Chair had asked the question “Why did you do that?” Kathy stated that we were elected by staff to represent in our 1 to 40 ratio, the complete body of the staff.
  
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  Alberta stated that she is the Chair Elect of the USG Staff Council. They had not discussed this as a body, but were advised to send their individual letters to the Governor.
  

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  Budget & Finance – Elizabeth Davis
  

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  Relay for Life Race –
  

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  The Relay for Life Race took place on April 15^th. Had the best turnout ever and it was great success.
  
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  Staff Senate raised $1,245, KSU raised $34,317 – all this will go toward cancer research
  

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  Ad Hoc Scholarship Committee –
  

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  Kathy established this Ad Hoc committee, as there was not one under the Staff Development & Recognition Committee.
  
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  Elizabeth will be the Chair of this committee. Please let her know if you would like to serve on it. Viola Lee has offered to join.
  
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  You do not have to be on Staff Senate to be on the committee.
  
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  It will be working on fundraising, advertising, designing, and scheduling.
  

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  Communications – Ann Vancza
  

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  They will be updating the flyer near the end of June so they can list the new officers and members and have photos. Vickie Moody is working on updating the brochure.
  
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  Keep the website updated.
  
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  Ashlee re Facebook – any photos for the website need to be very wide. She will update with the Relay for Life and the up-coming conference. She will put a link to the Staff Awards. We need to get people to start nominating for the awards – the deadline is May 1^st. Also, Development said they could give us a button so that it would go directly to staff scholarships.
  

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  Elections & Nominations – Kathy Rechsteiner
  

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  She is working with UITS to obtain a Qualtrix expert. Lisa Bauer said she could help, but Kathy felt that since we are only involved with it once a year, that we need someone from UITS to help us. Elections will be handled through Qualtrix
  

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  Policy & Procedure – Jeffrey Bernard
  

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  Campus Carry HB859 is sitting on the Governor’s desk. No one knows what he will do about it on May 3^rd. If you feel strongly either way, send a letter to the Governor’s office.
  
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  Campus Carry Light HB782 is also sitting on his desk. Again, send a letter to the Governor’s office.
  

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  Staff Development & Recognition – Sarah Fanning & Ashlee Clark
  

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  Sarah – Catherine Odera was voted Staff of the Month (for March). The Committee just voted for April’s winner. The winner will be disclosed at the next meeting in May. The numbers went down even though there were no IPEDs restrictions. Christina Turner mentioned that the feedback she had received is that this is busy time and that people did not have the time to nominate.
  

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  2016 AdHoc USG Staff Council Conference – Alberta Cook
  

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  Narrowed down regarding the flyer, agenda, and topic for the theme. Vickie sent a lot of different themes that we could use
  
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  Save the date, October 6 & 7.
  
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  $75.00 registration fee – conference will begin the afternoon of October 6h and will be over October 7.
  
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  Need all the help we can get.
  
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  We hope to have around 120 in attendance.
  
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  July 1^st registration begins….cut off September 15 unless we get 120…we are hoping that we can go for more attendance
  

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  Athletic Board – Christine Zelt
  

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  The Athletic Board is now the President’s Athletics Oversight Council.
  
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  Coach’s Corner – Coach Tory Acheson, Head Women’s Softball Coach. Coach Acheson discussed the many seniors (8) on the team, and noted they have a very strong sophomore and junior group. He discussed how the recruitment is starting at a younger and younger age. His hopes are that all players will come from within a 100-mile radius. The team record is 6 wins/9 losses in conference play.
  
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  Van Williams discussed the State of the Dept:
  

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  Most teams are finishing up their seasons
  
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  Women’s tennis made the conference tournament
  
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  Men’s golf won the A-Sun Conference Tournament
  
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  LaCrosse – The Atlantic Sun Conference comes to KSU next week (with these being the only teams competing during finals)
  
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  Women’s basketball has a new Head Coach, Agnus Berenato – if you see her on campus please welcome “Coach B”
  
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  The Athletic Department is very pleased that football season tickets had an 80% renewal rate
  
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  This was the last meeting for this fiscal years. Next meeting will be held in September
  

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  Parking & Transportation – Alberta Cook & Jeffrey Bernard
  

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  Nothing to report.
  
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  They will attend a meeting this afternoon.
  

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  Faculty Senate – Jennifer Figueroa
  

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  They just had an election
  
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  There was a big discussion to add to the syllabus re students being absent from class for curriculum activities.
  

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  QEP – Elizabeth Davis
  

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  The QEP Selection Committee has narrowed down a proposed QEP of Engaged Learning which will also encompass the other two final QEP proposals of STEM Literacy and Community Engagement and Sustainability. Elizabeth’s time is up on the QEP Selection Committee. At this point, if the Steering Committee decides they need a Staff Senate Representative, they will contact us.
  

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  Food Advisory – Stacey Solomon
  

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  It was a short meeting. Mentioned new meal plans for students. Parents had complained that there were meals left on student meal tickets. Backed off on the number of meals and the cost.
  

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  Owlympics – Ron Bullock
  

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  Theme: Moving into the Future
  
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  We now have a sponsor for Sturgis so the owl will be at the event
  
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  The Marietta race team will be there
  
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  The drone team, Sting 1 will be there
  
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  Lunch will be as before – Zaxby will do the chicken sandwich at $2.00, so we should be able to charge $5.00. We are contacting others for additional items.
  
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  The monies that we receive will be used for supplies for the games.
  
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  Lunch sales will be through Marketplace and also through cash sales on campus
  
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  Games: Meteor Shower, Owlympics Rings, Time Travel, Taking Flight, Hoverboard…NOT, and Rocket Fuel.
  
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  There will be 18 teams, 10 members per team; 7 team members – 2 alternatives – and 1 volunteer. A waiver will be signed for each team.
  
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  Event is June 10 beginning 11:00AM; games start at 12:00PM and continue to about 3-3:30PM
  
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  Open to all full time employees.
  
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  MAC is reserved in case of rain.
  

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  May 16 – 10AM – Q204 – Executive Board Meeting
  
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  May 26 – General Meeting – Kennesaw
  

10:00AM General Meeting

Speaker: Kim West, AVP,

Enrollment Services to talk about FERPA

Alberta Cook told the Senate about the passing of our dear friend, Trish Buchannon on Tuesday, April 26^th. She had been an employee of SPSU for many years and was currently working on the Kennesaw campus in the Alumni House. She will be missed by all who knew and loved her.