Minutes of the ncaa statistics & records advisory board teleconference February 12, 2009



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MINUTES OF THE NCAA STATISTICS & RECORDS ADVISORY BOARD

Teleconference February 12, 2009



Participants:

Antoine Bell, University of Alabama in Huntsville

Carmen Branch, Big 12 Conference

Steve Flegel, Whitworth University/Northwest Conference

Jeff Ligney, Great Lakes Intercollegiate Athletic Conference

John Painter, University of Tennessee

AnnMarie Person, Atlantic 10 Conference, chair

Jeff Schwartz, North Dakota State University

Kim Wenger, Centennial Conference

Kevin Buerge, NCAA

J.D. Hamilton, NCAA

Gary Johnson, NCAA

Jenn Rodgers, NCAA

Bonnie Senappe, NCAA

Sean Straziscar, NCAA

Jeff Williams, NCAA

Jim Wright, NCAA

The teleconference was called to order at 2:00 p.m.


1. Opening remarks. AnnMarie welcomed everyone to the meeting.

2. Reports from statistics staff.

a. Single-game reporting for DI basketball (Gary/Jim). Jim reviewed that we are moving toward the single-game reporting of statistics for other sports as we do with football. He talked about starting the process of single-game reporting on a trial basis with three conferences from Division I men and women’s basketball. He and Gary are very pleased with the results so far and said that the uploading procedure is going very well. Now that the trial period is several weeks old, he and Gary have shown the three conferences that are taking part in the trial the output that they can expect to receive.
Output options include single-game boxscores, as well as game-by-game, season and career statistics for players. Game-by-game and current and past season stats are also available for each team.
For single-game boxscores, you click on the team you are interested in, then the season and then the score from game you are interested in from the schedule. A complete final box, halftime box and play-by-play is available for each game.
For individual players, you click on the team, then the roster link and then the player. You are then provided with a breakdown of game-by-game stats for the current season, as well as the player’s historical stats.

For team statistics, you click on the team you are interested in, then the team stats link and current and past season stats are available.


The hope is to go to this format for the 2009-10 season with Division I basketball.
AnnMarie shared that her SIDs thought it was very simple procedure-wise for those that reported regularly. She said that the amount of information available was fantastic and suggested that a sort-by-heading option be added for the full rollout.
Jim followed up and said that the master program is being written to work with all sports and all divisions, but we don’t want to expand too much too soon. Once it’s launched nationwide, only the home team should report when two Division I schools are playing. If XMLs from both the home and visiting team are received for a game, the XML from the visiting team will be deleted. However, like with football, if a Division I team plays a non-Division I team on the road, then the Division I team will be responsible for submitting the XML.
b. Launch of men’s volleyball statistics (Jenn). Jenn reported that she is getting a lot of feedback and that the majority of people are reporting fine. They are in the second week of reporting. Statistics is learning as they go and making minor changes as issues arise.
c. First men and women’s lacrosse stats manuals (J.D./Jenn). Jenn and J.D. reported that the first men and women’s lacrosse stats manuals are now online. They were drawn up with the help of a lot of lacrosse SIDs. Jenn and J.D. said that they haven’t heard a lot of feedback about the manuals. However, the manuals are a work in progress. Any scoring situations not covered in the manual will be added as they occur.

3. Replacement for Wil Bright (All).



Tentative date for June meeting in San Antonio (All). AnnMarie asked for any suggestions for nominees to replace Wil on the Board. She said that any nominees would have to come from an FCS conference.
Jeff L. said that Jason Yaman is the Southern Conference SID and that he is very interested in joining the Board. Jason has worked on different NCAA levels, on a campus and at a conference. So, he would bring diverse viewpoints and experiences to the Board. No one had any objections to Jason joining, so AnnMarie said that she and Jim will get in touch with Jason and invite him to join the Advisory Board.
AnnMarie said that Monday, June 22nd, is the likely meeting day at CoSIDA in San Antonio. She has been in touch with the CoSIDA board about reserving meeting space. The tough economic times have affected many budgets and forced changes not originally anticipated. Those changes might prevent some Advisory Board members from attending the convention. We can explore other options such as video conferencing. Antoine stated that he has been told that he cannot attend.

4. Rules for compiling consensus All-America teams (Jeff W./Gary). Jeff W. shared the rules for compiling the consensus All-American football teams. There are All-America teams from five publications or organizations used to calculate the consensus teams for football and four publications or organizations for men’s basketball. He mentioned that there are differences in how many teams each poll of All-American teams awards as well some in which specific positions they were awarded for. The procedure is to give three points for a first team honoree, two for a second team and one for a third team. He asked for input or feedback on adjustments or other teams to be included. Special team positions and categories were added up and a miscellaneous player added. There is no consideration for position when compiling the consensus teams for men’s basketball.

5. Reclassifying team among stats leaders: Seattle in men’s soccer (Jeff W.). Jeff W. shared the example of Seattle men’s soccer leading a Division II category, but the institution being in its first year of reclassifying and not being counted in the RPI. J.D. shared the example of SIU Edwardsville that does not want to be a part of the Division II rankings, but has also not requested to be part of the Division I RPI. So, under the current policies, SIU Edwardsville can’t be listed under reclassifying at the bottom of the Division I statistics. The issue is the first year of reclassification after the exploratory year. In the second year of reclassification, schools are automatically listed at the bottom of the stats.
Jeff L. shared that there is a lot of frustration on the Division II level with teams in their first year of Division I reclassification being listed among the Division II leaders, but not following the Division II program requirements. Sean shared the example of Oakland City leading the country in several basketball categories, but not playing a Division II schedule.
Jim wondered that if schools are meeting every eligibility issue to be a member of a particular division, but don’t play a schedule for that division, how can we make a change and take them out of the statistical leaders? The Statistics Department might not be able to make that determination and that it might be a legislative issue. Just because a school is not eligible for the championship of a division, scheduling issues (based on geography, etc.) shouldn’t keep you from being among the statistical ranking leaders.
We will revisit this issue in the face-to-face meeting in San Antonio.

6. Football stats manual changes: red zone/sacks on safeties (Jeff W.). Jeff W. asked for input as to how to define “red zone” – inside the 20 (statistically on the 19-yard line and in) as the NFL does or at the 20 as the NCAA currently does. John wanted to talk to the rest of the SEC SIDs and find out what the majority of those want to do. Jeff W. said that the NCAA doesn’t have to be the same as the NFL, but would welcome any feedback anyone could give.


Jeff W. went on to say that the NCAA has never given a tackle or sack on a safety. He asked for thoughts on why we wouldn’t credit the player with a defensive statistic on the play. He thought that the two points scored would continue to be credited as a team score, however. John and Jeff S. both agreed.
John brought up the issue of the fact that on the season report that StatCrew produces, that the blocked punt heading shows up on an individual punter’s line. However, blocked punts are credited as team punts. The NCAA will talk with StatCrew about this for future updates of the program.

7. Hard deadline for filing statistical changes (all). Jim asked if we wanted to take a hard and fast deadline on making changes to stats. He said that the stats for games could be changed through legitimate processes, but then the changed game file might not be passed along to the conference and/or the NCAA.


Jeff L. shared that his conference has a lot of problems with participation being correctly tracked. AnnMarie didn’t think that there could be a deadline for participation.
Kim has a 48-hour rule for any statistics being changes, unless it’s a non-judgment call like participation. She also has a deadline of two weeks after the completion of the season for changes to season statistics being changed. Carmen has the same type of rule unless there are extenuating circumstances.
Bonnie shared the situation of games not being included in statistics. She told about an SID who had found quite a few games worth of statistics that they realized had not been included in the final totals that were reported to the NCAA. She said that it’s a delicate balance of what you would do – you want to be historically accurate, but also want to have a deadline.
AnnMarie shared the situation of this past season in soccer where correct changes were being made to game statistics and correct procedures being followed. The problem was that the corrected files were not being sent to her.
Jeff W. shared his opinion is that the NCAA statistics staff lean toward making historical career stats correct, but not making any changes to the statistical ranking leaders. Everyone that spoke agreed with this approach. However, this is a topic that we will revisit in a later meeting.

8. Start date for statistics reporting, baseball (Jeff W.). Jeff W. asked whether it would be more beneficial to start statistics earlier for baseball when not all teams may have played versus starting later when some teams may have already played a majority of their games. Kim W. shared that it’s hard for her on the Division III level to get anything complete sent in to her earlier than after Spring Break. The people who spoke agreed that the current starting date was the best for all parties.

9. Miscellaneous.

There was no miscellaneous discussion.

10. Upcoming Meetings.

April 2009 (teleconference)

June 2009 (San Antonio)

The meeting adjourned at 3:10 p.m.

# # # # #

The National Collegiate Athletic Association



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