Request for Application



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Table of Contents for Consolidated Grant Request for Application



General Information ……………………………………………………………

2


Allocation Table (All Programs).………………………………………………..

5


Specific Program Direction ………………………….…………………………






Cooperative Fire ……………………………………….………………



6



Forest Stewardship ……………………………………….…………....



9



Urban & Community Forestry ………………………………………..



11



Cooperative Forest Health……………………………………………..



14



Competitive Grants ……………………………………………………



15


Consolidated Grant Narrative Format for Fiscal Year 2012






Generic Normal Program/Competitive Project Grant Narrative ……….



19



Specific Program Grant Narrative Format for Inputting Information











Cooperative Fire …………………………………………..



21






Forest Stewardship …………………………………………



36






Urban & Community Forestry …………………………….



41






Cooperative Forest Health …………………………………



45


Appendix A: Budget Instructions and Worksheet ………………………………..

49


















































General Information (All Program Areas)


Legislative Authority and Background:

The Cooperative Forestry Assistance Act of 1978 (Public Law 95-313), as amended in 2008 through Public Law 110-246, gives the United States Forest Service the authority to provide financial and technical assistance to states and others on a variety of forestry issues.  These issues include (but not limited to) forest management and stewardship, fire protection, insect and disease control, reforestation and stand improvement, and urban forestry.


Budget Key:

Job Code

Program Title

SPCF

Cooperative Fire (aka. State Fire Assistance)

SPS2

National Fire Plan Preparedness and Mitigation

SPVF

Volunteer Fire

SPS3

National Fire Plan – Volunteer Fire

SPST

Rural Forestry Assistance and Forest Stewardship

SPUF

Urban and Community Forestry

SPCH

Forest Health Management, Cooperative Lands

SPS5

National Fire Plan - Forest Health Management, Cooperative Lands


Accomplishment Reporting:

States are responsible for reporting accomplishments on an annual basis (End-of-Year Reports) providing documentation of grant expenditures in accordance to the grant narrative. This requirement is in compliance with the Office of Management and Budget (OMB) and is referenced within the Award Letter signed by each state authorized signatory. Forest Service Program Managers will send their state counterparts the End-of Year Report format. These reports should link financial expenditures with program accomplishments, and compare accomplishments with targets provided in grant narratives. States should identify reasons for, and resolution of, significant deviations from the grant narrative.


All End-of Year Reports are due to the appropriate Forest Service Program Managers by November 16. This allows program managers time to review reports and collect any additional information needed for approval by the December 28 deadline, ensuring no delays in payment/reimbursements.
Please see each program area for any other reporting requirements.


Program Area

Report Name

Location of Database

and/or Form

Due

Date

Urban & Community Forestry

Community Accomplishment Reporting (CARS)

National Information Center Portal

October 10

State Fire Assistance, Volunteer Fire Assistance, National Fire Plan State Fire Assistance & National Fire Plan Volunteer Fire Assistance

Community Assistance Module

National Fire Plan Operations and Reporting System (NFPORS)

October 31

Forest Stewardship

Performance Management Accountability System (PMAS)

National Information Center Portal

October 31

All State & Private Forestry Programs

End of Year Reports

Format will be provided by Program Managers

November 16

All State & Private Forestry Programs

Redesign Reporting Tool

National Information Center Portal

December 14

State Fire Assistance & National Fire Plan State Fire Assistance

Annual Wildfire Summary Report (AWSR)

Fire and Aviation Management Web Application

January 31


Monitoring:

FY 2012 grants will be monitored by the Forest Service Program Managers by means of phone calls, emails, site visits, technical assists and/or program reviews such as Federal Excess Personal Property reviews. Any visit to the state will be coordinated with the appropriate program manager.


Instructions for New Format:

For each program/competitive grant, states will need to submit a separate narrative. The first narrative format is the Generic Program/Competitive Project Grant Narrative. This document contains the information in general terms that should be included in the grant narrative. Specific information related to each program follows the Generic example. As a state writes their grant narrative for 2012, it is recommended that they have a copy of the Generic Program/Competitive Project Grant Narrative in front of them while inputting information into their program area format. The Forest Service has organized information needed into three different categories: Boiler Plate, [Instructions], and <>. Please see the descriptions below to see how things are organized and coded.


Boiler Plate: Anything that is in normal font (not highlighted in gray or is italicized) is to be left in the narrative that is submitted to the Forest Service. This is information needed by a specific program area.
[Instructions]: Information that is contained in [brackets and is highlighted in gray] is considered instructions. Here the Forest Service has provided guidance on what type of information a state should include in their grant narrative. This should be deleted as states enter the information.
<>: Throughout the grant formats, the Forest Service has provided language that is an <> (in italic) of the type of information that should be included in the narrative. This is to serve as an example and not be copied verbatim into the grant narratives. States need to put things in their own words and provide information on their specific program. This should be deleted as states enter information.


Budget:

Please see Appendix A for the Budget information. States will need to submit a worksheet A (Federal Cash to Cooperator) for each normal program and for each competitive grant they are receiving funds for. For the competitive grants, States will need to specify job codes/budget line items in the column to the left of the Total. States will also need to submit one worksheet B and C for the entire Consolidated Grant (it does not need to be broken out by program area).


Regional Projects:

Below are the Regional Projects that received funding for FY 2012.


Travel Funds:

The following states funds for travel have been sent to the Mississippi Forestry Commission and are not a part of the Allocation Table. Please follow the guidelines associated with the grant to Mississippi.







Kentucky

Louisiana

Mississippi

North Carolina

Oklahoma

SPCF

$14,680

$14,680

$14,680

$14,680

$14,680

SPST

$9,080

$9,080

$9,080

$9,080

$9,080

SPUF

$5,680

$5,680

$5,680

$5,680

$5,680

SPCH

$7,080

$7,080

$7,080

$7,080

$7,080



Fiscal Year 2012 Allocation Table



STATE FIRE ASSISTANCE (SPCF)


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