Related Fields
RECORD LABEL, Implementation Codes (character positions 6 and 7)
Character position 6 in the RECORD LABEL designates whether the item is text material and character position 7 indicates whether it is monographic.
106 CODED DATA FIELD: FORM OF ITEM
This field holds further coded data pertaining specifically to the physical form of the item.
215 PHYSICAL DESCRIPTION
The codes relate to terms in the physical description of the item
328 DISSERTATION (THESIS) NOTE
This field can hold free text on items coded 'm' or 'v' in $a/4-7.
Examples
EX 1: 105 ##$abf##a###001yb
A document contains maps and plates. It has a bibliography and an index. It is about the life and travels of one individual. The components of the example 105 field are as follows:
-
Character position
|
Value
|
Notes
|
0-3
|
bf##
|
Item contains maps and plates but no other illustrated material
|
4 7
|
a###
|
Item has a bibliography but no other distinctive form of contents.
|
8
|
0
|
Not a conference publication.
|
9
|
0
|
Not a festschrift.
|
10
|
1
|
Item has an index.
|
11
|
y
|
Not a literary text.
|
12
|
b
|
Individual biography.
|
106 CODED DATA FIELD: FORM OF ITEM Field Definition
This field contains coded data relating to the form of an item.
Occurrence
Optional. Not repeatable.
Indicators
Indicator 1: blank (not defined)
Indicator 2: blank (not defined)
Subfield
$a Form of Item: Coded Data:Medium Designator
A one character code indicates the physical medium of the item. The following codes are used:
d = large print
e = newspaper format
f = Braille or Moon script
g = microprint
h = hand written
i = multimedia (e.g. an item in regular print with a microfiche supplement)
j = mini print
r = regular print
s = electronic
Item is intended for manipulation by a computer. The item may reside in a carrier accessed either directly or remotely, in some cases requiring the use of peripheral devices attached to the computer. This code is not used for items that do not necessarily require the use of a computer (e.g. music compact discs, videodiscs)
t = microform
z = other form of material
Notes on Field Contents
Where the textual material is regular print, the field may contain code 'r' or be omitted altogether.
Related fields
RECORD LABEL, character position 6, Type of Record
1-- CODED DATA FIELDS for other types of materials
130 CODED DATA FIELD: MICROFORMS: PHYSICAL ATTRIBUTES
135 CODED DATA FIELD: ELECTRONIC RESOURCES
200 TITLE AND STATEMENT OF RESPONSIBILITY subfield $b, General Material Designation
451 OTHER EDITION IN SAME MEDIUM
452 EDITION IN A DIFFERENT MEDIUM
Used to link the current record to the original physical medium of the item.
500 UNIFORM TITLE subfield $b, General Material Designation
Examples
EX 1: 106 ##$ae
The item is a newspaper.
EX 2: 106 ##$as
The item is a remotely-accessed electronic resource.
EX 3: 106 ##$at
The item is a microform.
Field Definition
This field contains coded data relating to continuing resources including monographic series catalogued as series rather than as individual monographs.
Occurrence
Optional. Not repeatable. It is recommended that it should always be present in records of continuing resources.
Indicators
Indicator 1: blank (not defined)
Indicator 2: blank (not defined
Subfields
$a Continuing Resource Coded Data
All data entered in $a is identified by character position within the subfield. Conventionally the character positions are numbered from 0 to 10. All character positions defined must appear in the subfield. Not repeatable.
Subfield $a fixed-length data elements:
Name of Data Element Number of Characters Character Positions
Type of continuing resource designator 1 0
Frequency of issue 1 1
Regularity 1 2
Type of material code 1 3
Nature of contents code 3 4 6
Conference publication indicator 1 7
Title page availability codes 1 8
Index availability code 1 9
Cumulative index availability code 1 l0
Notes on Field Contents
If coding is not attempted on a data element, the fill character should be used in the character positions designated for that data element.
$a/0 Type of continuing resource designator
A one character code indicating the type of serial or continuing resource.
a = periodical
A type of continuing resource in which the parts (called issues) are generally characterised by variety of contents and contributors, both within the issue and from one issue to another. With the general exception of newspapers and some other types of popular periodicals, issues are commonly designed and numbered as constituents of a volume which is completed at determined intervals, usually annually, at which point a volume title page, contents page and index may be issued.
b = monographic series
A type of continuing resource characterised by each part having a distinctive title and often individual authorship in addition to the series having a constant title. Each part will usually contain only a single work or a closely related group of works. Systematic or sequential numbering of parts is a common but not invariable further characteristic.
c = newspaper
A type of periodical characterised by the fact that it contains topical information and is usually printed in columns down each page.
e = updating loose-leaf
A bibliographic resource that consists of a base volume(s) updated by separate pages which are inserted, removed, and/or substituted.
f = database
A collection of logically interrelated data stored together in one or more computerised files, usually created and managed by a database management system.
g = updating Web site
Use this code for Web sites that are updated but do not fit into one of the other codes, such as periodical, newspaper, or database.
z = other
$a/1 Frequency of issue
A one character code indicating the frequency of a continuing resource.
a = daily k = annual
b = semiweekly (twice a week) 1 = biennial (every two years)
c = weekly m = triennial (every three years)
d = biweekly (every two weeks) n = three times a week
e = semimonthly (twice a month) o = three times a month
f = monthly p = continuously updated
g = bimonthly (every two months) u = unknown
h = quarterly y = no frequency (i.e. irregular).
i = three times a year See also character position 2 below
j = semiannual (twice a year) z = other
$a/2 Regularity
A one-character code indicating the regularity of a continuing resource
a = regular
Continuing resource is issued at regular intervals
b = normalised irregular
Continuing resource is not completely regular, but is irregular in a predictable pattern (e.g. monthly except July August)
u = not known
y = irregular
$a/3 Type of material code
A one-character code indicating whether a continuing resource, as a whole, is one of certain frequently used types of reference materials. One character position only is available and the category most prominent in the item should be selected.
a = bibliography
The continuing resource consists of a bibliography, e.g., a national bibliography
b = catalogue
A list of bibliographic items in a collection or exhibition or available from a particular agency such as a publisher or bookshop, e.g. a publisher's catalogue in serial form.
c = index
E.g. a continuing resource index to a continuing resource. For the availability of an index to the continuing resource itself see character position 9.
d = abstract or summary
Includes descriptive, indicative and informative abstracts.
e = dictionary
Continuing resource consisting of an alphabetical listing of words with a short description of their meaning and usage or with equivalents in another language.
f = encyclopaedia
Continuing resource listing names or terms in a given subject with an extensive description usually alphabetically arranged.
g = directory
Ordered list of persons, corporate bodies or places with information about each
h = yearbook
Continuing resource designed to present a body of reference matter intended to be revised at annual intervals, or reporting or reviewing the year's work or the main events of the year in a particular field of interest.
i = statistics
Numerical facts on a subject systematically collected and usually arranged in tabular form, e.g. statistical reports.
j = programmed texts
Continuing resource in which material is presented to be learnt immediately before passing on to the next section.
k = reviews
i.e. a continuing resource consisting of book reviews and/or reviews of moving pictures, etc.
1 = laws and legislation
Documents including texts of laws.
m = law reports and digests
Regular reviews of legal proceedings.
n = legal articles
Articles in a journal dealing with general legal topics.
o = legal cases and case notes
Reports and discussions on legal cases.
p = biography
Used when a continuing resource consists of an individual bibliography, collective biographies or contains biographical information, e.g. a who's who.
r = literature surveys/reviews
Narrative surveys, often critical, of activity in a specific field as documented in the literature, often linked to a bibliography. Also known as state of the art reviews.
t = cartoons or comic strips
Continuing resources published as cartoons for children or adults.
z = other kinds of contents
# = position value not needed
$a/4-6 Nature of contents code
Three characters indicating whether a continuing resource contains one or more frequently used types of reference materials, to be distinguished from Type of material code which indicates what the continuing resource is. Up to three codes can be used (left justified); unused positions contain blanks. If more than three codes are appropriate, their order in the list determines which are recorded. The codes given for character position 3 above are used.
$a/7 Conference publication indicator
A one character code indicating whether the continuing resource contains the proceedings, reports or summaries of a conference, meeting or symposium, e.g. annual conference proceedings.
0 = not a conference publication
l = conference publication
$a/8 Title page availability code
A one character code indicating the existence of a title page for separate volumes of a continuing resource and the method of acquisition.
a = in last issue of volume—loose
b = in last issue of volume—attached
c = in first issue of next volume—loose
d = in first issue of next volume—attached
e = published separately—free upon request
f = published separately—free—sent automatically
g = published separately—purchase—request
u = unknown at time of record creation
x = not applicable
y = no title page issued
z = other
$a/9 Index availability code
A one character code indicating the availability of an index or a table of contents for separate volumes of a continuing resource and the method of acquisition. A continuing resource which is an index is indicated by code 'c' in character position 3.
a = each issue contains an index to its own contents—loose
b = in last issue of volume—loose— separately paged
c = in last issue of volume—unpaged
d = in last issue of volume—attached
e = in first issue of next volume—loose—separately paged
f = in first issue of next volume—loose—unpaged
g = in first issue of next volume—attached
h = published separately—free—sent automatically
i = published separately—free upon request
j = published separately—bound from publisher—free—sent automatically
k = published separately—bound from publisher—free upon request
l = published separately—bound from publisher—purchase upon request
m = this continuing resource is a supplement or subseries indexed in its parent continuing resource
u = unknown at time of record creation
x = not applicable
y = index is not available
z = other
$a/10 Cumulative index availability code
A one character code indicating whether a cumulative index or table of contents is issued
0 = no cumulative index or table of contents
l = cumulative index or table of contents available
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