Abc accounting 11. 0 Reference Guide

This is a number from 1 to 999999. The computer will automatically set it to the next available number. To view or edit a previous order, enter the reference number for that order.

This code references the Vendor (V) screen. Enter the vendor code as entered in the Vendor (V) screen. If the vendor has a P/O Address entered in the Names (N) screen, the name from that record is displayed.

Terms (O)

This is carried across from the Vendor (V) screen when the Vendor # is entered, but may be changed here if necessary.

When you press F6 or any character with your cursor in the Terms field, a window appears for entering the Vendor's Terms. To return to the main screen without entering or editing Terms, press F5.

For more information on entering terms, from the Purchase Order screen, press Shift F1, select Questions and then option T.

Job # (O)

This code references the Job (J) screen and applies to Job Costing. Enter the Job # this Purchase Order is for.

Date (O)

This is set to the system date, but may be changed here if necessary. This date appears on the printed Purchase Order.

Direct, Subcontract, Material (O)

This field is used for Job Costing purposes. It determines how the bills for this vendor are posted when a valid job number is entered.

Enter D to post the bills to Direct Quantity on the Job Detail ('D) screen as well as to the Inventory (I) screen.

Enter S to post the bills to Subcontract on the Job Detail ('D) screen. This does not update Stock Quantity on the Inventory (I) screen.

Enter M to post the bills to Material on the Job Detail ('D) screen. This, also, does not update Stock Quantity on the Inventory (I) screen.

Inventory Purchase History fields are always updated.

If you want this order drop shipped to some other address rather than your own, you can specify this by entering the code in this field. You may enter a code from the Customer, Employee, Job, Name or Vendor screens. Type one of these letters, C, E, J, N or V to specify which file followed by the record code that you want to use. For example, if you want the order shipped to a Customer with the code BRUBA0, enter CBRUBA0. If the specified code does not exist, the computer will alert you.

Salesperson (O)

This is an information field which is carried across from the Vendor (V) screen but may be changed here.

Ship Date (O)

Enter the date the vendor plans to ship the order.

Prices (O)

This field loads from the Vendor (V) screen. If there is nothing specified in the Vendor file, it loads from the Setup A/P and A/R (&) screen. You may change it here if necessary. Enter Y or N in this field to specify whether or not you want prices to carry across from the Inventory (I) screen when an Item Code is entered. If this field is left blank, the prices will automatically be carried across from the Inventory (I) screen.

Stock Order (O)

An S in this field designates this record as a Stock Order. It posts ordered quantities to the Stock Order field instead of the Vendor Order field in the Inventory (I) screen. Report # 1-11, INVENTORY ORDER ADVISORY, does not use the Stock Order when generating an order advisory. Stock orders are normally used for seasonal orders that take a longer time than normal to arrive.

Vendor Name (O)

This is carried across from the Vendor (V) screen when the Vendor # is entered, but may be changed here if desired.

You may use Alt+A to load an address listed in the P/O Addresses field on the Vendor (V) screen. Pressing Alt+A repeatedly rotates through the P/O Addresses and the main address on the Vendor screen.

Note: P/O Addresses on the Vendor screen must be setup on the Names (N) screen.

Attention (O)

This is carried across from the Vendor (V) screen when the Vendor # is entered, but may be changed here if necessary.

Address (O)

This is carried across from the Vendor (V) screen when the Vendor # is entered, but may be changed here if necessary.

City, State and Zip Code (O)

This line is loaded from the Vendor screen when the Vendor # is entered. It may be changed here if necessary.

Phone # (O)

This is carried across from the Vendor (V) screen when the Vendor # is entered, but may be changed here if necessary.

Customer # (O)

This is the account number your vendor uses for you. This field is carried across from the Vendor (V) screen when you enter the Vendor #. You can also change this manually here.

Requester (O)

This is an information field. It will appear on the printed purchase order. You may enter the name of the person who made the purchase order.

Ship VIA (O)

This is an information field. It will appear on the printed purchase order. You may enter how the order is to be shipped.

FOB Point (O)

The Freight on Board point may be entered here. It will appear on the printed purchase order.

Taxable/Exempt (O)

This is an information field. This is also carried across from the Vendor (V) screen but may be changed here. Enter T if this order will be taxable or E if it will be tax-exempt. This field will appear on the printed purchase order.

Special Instructions # 1 (O)

This field loads from the first line of P/O Instructions on the Vendor (V) screen, but may be changed here. Enter any information you want printed on the order.

Special Instructions # 2 (O)

This field loads from the second line of P/O Instructions on the Vendor (V) screen, but may be changed here. Enter any information you want printed on the order.

Special Instructions # 3 (O)

This is an additional line for special instructions. Enter any information you want printed on the order.

Special Instructions # 4 (O)

This is an additional line for special instructions. Enter any information you want printed on the order.

Our Item # (O)

Enter the Inventory code for the item you wish to order. The computer loads the item and display the Description, Manufacturer's Item #, P/O Message, Book Price, Unit, #/Cs, and G/L#.

If the item code is not found on the Inventory (I) screen, the computer will display a Lookup screen with the Inventory codes & items that immediately follow (in alphabetical order) the item code which you entered. If you want to setup a new item with the code you entered, press Alt+A. You will be taken to the Inventory file where you should enter the description, G/L code and whatever other information that you want to enter. When you press F9 to save the record, you will be taken back to the Order screen, the information will be entered on the Order for you and you can enter Quantity.

You may use the Up or Down arrow keys and the Page Up or Page Down keys to find the right code on the Lookup screen. When the right code is found, highlight that item and press Enter to load it, instead of the code which you had entered first. If you press F5 while the Lookup screen is visible, it disappears and the cursor is back on the blanked-out Item Code field ready for you to try again. If you don't wish to setup an item on the Inventory screen, simply press Enter after the Lookup screen is displayed and the computer inserts a period after the item code as a remark. The cursors moves to the next field.

Quantity (O)

Enter the quantity you wish to order. If you have a quantity entered in #/Cs, enter the number of cases you wish to order.

Price (O)

Enter the price you have to pay for this item. Notice that when there is a quantity in #/Cs, the price is based on case.

Amount (O)

The amount is automatically calculated from the quantity and price, but may be edited.

See page 139 for G/L# (B),(O)

#/Case (O)

This is the number of items per case when an item is bought by the case but sold individually. When an Item # is entered, this is carried across from the Inventory (I) screen, but may be changed here. When the computer posts this line to the Inventory (I) screen, the quantity is multiplied by the # per case to obtain the individual quantity that is added to the Stock or Ordered Quantity on the Inventory (I) screen.

See page 63 for Price Update Code (&) (I) (B) (O)

Class (O)

JOB COSTING MODULE - This is the class from the Job Class ('J) screen that this line will post to on the Job Detail ('D) screen. When an item # is entered, the Job Class is brought across from the Inventory (I) screen, but may be changed here.

Description (O)

This is loaded from Buy Description on the Inventory (I) screen, when you enter the Item #. If nothing is entered in Buy Description, it uses the standard Description.

Number of Labels (O)

Enter the number of labels you want printed for this inventory item. Report # 2-25, P.O. INVENTORY LABELS, prints labels with the Item #, Inventory Description, P.O.#, and Job # on a 3 1/2" x 15/16" label.

Message (O)

This is loaded from P/O Message on the Inventory (I) screen when you enter the Item # but may be changed here.

Your Item # (O)

This is the Vendor's Item #. This field loads from the Item# and Vendor fields 1, 2, 3 on the Inventory (I) screen when you enter the Item #. Alt+G loads whatever is on the second line. Press Alt+G again to load the third line. If there is nothing on lines 2 or 3, pressing Alt+G the second time reloads the first line.

After a Purchase Order has been received and a Bill has been entered for it on the B screen, Quantity Received is displayed at the bottom of the screen when the cursor is moved to this field.

Unit (O)

This field loads from the Inventory screen but may be changed here.

Ship Date (O)

Enter the date the vendor plans to ship this item.

Ship To (O)

If you want this order drop shipped to some other address rather than your own, you can specify this by entering the code in this field. You may enter a code from the Customer, Employee, Job, Name or Vendor screen. Type one of these letters, C, E, J, N or V to specify which file followed by the record code that you want to use. For example, if you want the order shipped to a Customer with the code BRUBA0, enter CBRUBA0. If the specified code does not exist, the computer will alert you.

E - Employee Screen
EMPLOYEE SCREEN EDIT HELP

Add blank line at cursor (repeating fields)

Erase line at cursor (repeating fields)

Undo present changes to line cursor is on.

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