APPENDIX A: ACTION RESEARCH TEAM MEMBER LETTER OF AGREEMENT

APPENDIX A: ACTION RESEARCH TEAM MEMBER LETTER OF AGREEMENT

As a volunteer Research Team Member assisting the Researcher with this project, your role may include one or more of the following: providing advice on the relevance and wording of questions and letters of invitation, supporting the logistics of the data-gathering methods, including observing, assisting, or facilitating an interview or focus group, taking notes, transcribing, or analyzing data, to assist the Researcher and the Vancouver Community College organizational change process. In the course of this activity, you may be privy to confidential research data.

In compliance with the Royal Roads University Research Ethics Policy, under which this research project is being conducted, all personal identifiers and any other confidential information generated or accessed by the research team advisor will only be used in the performance of the functions of this project, and must not be disclosed to anyone other than persons authorized to receive it, both during the research period and beyond it. Recorded information in all formats is covered by this agreement. Personal identifiers include participant names, contact information, personally identifying turns of phrase or comments, and any other personally identifying information.

In situations where potential participants in a work setting report directly to the Researcher, you, as a neutral third party with no supervisory relationship with either the researcher or potential participants, may be asked to work closely with the Researcher to bridge this potential or actual conflict of interest in this study. Such requests may include asking the Research Team Advisor to: send out the letter of invitation to potential participants, receive letters/emails of interest in participation from potential participants, independently make a selection of received participant requests based on criteria you and the researcher will have worked out previously, formalize the logistics for the data-gather method, including contacting the participants about the time and location of the interview or focus group, conduct the interviews (usually 3-5 maximum) or focus group (usually no more than one) with the selected participants (without the Researcher’s presence or knowledge of which participants were chosen) using the protocol and questions worked out previously with the Researcher, and producing written transcripts of the interviews or focus groups with all personal identifiers removed before the transcripts are brought back to the researcher for the data analysis phase of the study.

APPENDIX B: LETTER OF INVITATION FOR STUDENTS (FOCUS GROUPS)

[Date here]

Name: Laara Mixon

Email address: [email address]

Phone number: [phone #]

APPENDIX C: INFORMED CONSENT FOR FOCUS GROUPS

My name is Laara Mixon and this research project is part of the requirement for a Masters of Arts in Leadership Degree at Royal Roads University. My credentials with Royal Roads University can be established by telephoning Dr. Wendy Rowe, Director, School of Leadership Studies, at [phone #].

witness and the person who explained or obtained the consent.

APPENDIX D: LETTER OF INVITATION WITH SENIOR LEADERS (INTERVIEWS)

[Date here]

Re: Study of Factors that Contribute to the Success of Aboriginal Learners at VCC

Dear [Prospective Participant],

I would like to invite you to be part of a research project that I am conducting. This project is part of the requirement for a Master’s Degree in Leadership at Royal Roads University. My name is Laara Mixon and my credentials with Royal Roads University can be established by calling Dr. Wendy Rowe, Director, School of Leadership Studies, at [phone #].
The objective of my research project is to enhance the understanding of the factors that contribute to the success of Aboriginal learners at Vancouver Community College. In addition to submitting my final report to Royal Roads University in partial fulfillment for a Masters of Arts Degree in Leadership, I will also be sharing my research findings with Vancouver Community College, the Coastal Corridor Consortium, and potentially as presented materials for local area stakeholders.
My research project will consist of open ended questions undertaken in interviews, which are foreseen to last for one hour. The foreseen questions are designed to collect feedback on the factors that contribute to Aboriginal learner success and what the college can do into the future to support Aboriginal learners. To protect your privacy all personally identifiable information will be removed.
Your name was chosen as a prospective participant because of your participation as a senior leader at the college. Information will be recorded in hand-written and audio-recorded format and, where appropriate summarized, in anonymous format, in the body of the final report. At no time will any specific comments be attributed to any individual unless your specific agreement has been obtained beforehand. All documentation will be kept strictly confidential.
A copy of the final report will be published. Access and distribution will be unrestricted. Please feel free to contact me at any time should you have additional questions regarding the project and its outcomes. A debriefing session will be held with participants following the conclusion of the research.
In order to mitigate any institutional conflict of interest the Coastal Corridor Consortium Manager of Operations will participate as a part of the research team to include the voice of the seven Aboriginal organization and First Nations partners is voiced throughout the design and delivery of this project.
You are not compelled to participate in this research project. If you do choose to participate, you are free to withdraw at any time without prejudice. Similarly, if you choose not to participate in this research project, this information will also be maintained in confidence. If at any time you have any concerns about your rights or treatment during this research you may contact the VCC Research Ethics Review Board.
If you would like to participate in my research project, please contact me at:

Name: Laara Mixon

Email address: [email address]

Phone number: [phone #]

Sincerely,

Laara Mixon

APPENDIX E: QUESTIONS FOR INTERVIEWS

Interview Agenda & Questions to be read by Primary Researcher:
1. What is the best experience you have had at VCC serving learner/community needs?

2. Can you please provide your recommendations on the themes identified from the literature review and focus group feedback?

3. In addressing the question of what factors contribute to the success of Aboriginal higher learners what are your needs/ concerns?

4. What can VCC commit to in order to support these recommendations over the next 18 months?

5. Who else do I need to interview (gatekeepers/ opponents)?

APPENDIX F: INFORMED CONSENT FOR INTERVIEWS

My name is Laara Mixon, and this research project is part of the requirement for a degree in the Masters of Arts in Leadership Program at Royal Roads University. My credentials with Royal Roads University can be established by telephoning Dr. Wendy Rowe, Director, School of Leadership Studies, at [phone #].

This document constitutes an agreement to participate in my research project, the objective of which is to enhance the effectiveness of programs and services for Aboriginal learners at Vancouver Community College.
The research will consist of open ended questions in interviews and is foreseen to last one hour. The foreseen questions will refer to feedback on Aboriginal learner focus group findings and how the college could best support the needs of Aboriginal learners. In addition to submitting my final report to Royal Roads University in partial fulfillment for a degree in the Masters of Arts in Leadership Program, I will also be sharing my research findings with Vancouver Community College, their partners in the Coastal Corridor Consortium, and potentially as published works.
Information will be recorded in hand-written format, audio taped and, where appropriate, summarized, in anonymous format, in the body of the final report. At no time will any specific comments be attributed to any individual unless specific agreement has been obtained beforehand. All documentation will be kept strictly confidential. A copy of the final report will be published. Access and distribution will be unrestricted. If at any time you have any questions regarding the project and its outcomes please feel free to call or email myself directly. A final session will be conducted with students to confirm findings and understandings shared during the focus groups.
In order to mitigate any institutional conflict of interest the Coastal Corridor Consortium Manager of Operations will participate as a part of the research team to include the voice of the seven Aboriginal organization and First Nations partners is voiced throughout the design and delivery of this project.
You are not compelled to participate in this research project. If you do choose to participate, you are free to withdraw at any time without prejudice at which time all documentation pertaining to your feedback will cease. Similarly, if you choose not to participate in this research project, this information will also be maintained in confidence. If at any time you have any concerns about your rights or treatment during this research you may contact the VCC Research Ethics Review Board.
By signing this letter, you give free and informed consent to participate in this project.

Participant Name: (Please Print):	Witness Name (Please Print)
Signed:
Date:

APPENDIX G: QUESTIONS FOR FOCUS GROUPS

Focus Group Agenda and Questions to be read by Primary Researcher:

• 
  Review of informed consent and right to withdraw. Participants who choose to withdraw may do so at anytime however, all data gathered up until the point of withdrawal will be used in the data analysis. Signing of informed consent. Offer to answer any questions.
  
• 
  Explaining Elders Role/ Introduction: Elders Opening Prayer
  
• 
  Round Circle Traditional Protocol Introductions used when an Elder is present (personal information not recorded in any way)
  
• 
  Session Background (Facilitator)
  

• 
  Facilitators questions conducted using round circle/ sharing circle process:
  

1. 
   Imagine for a moment that you are reaching your educational goal and describe in detail what it looks like, and feels like?
   
2. 
   What do you need from the Aboriginal Education & Services Department to support your resiliency and to achieve your education goals?
   
3. 
   What do you need from VCC for you to realize your education goals?
   
4. 
   What can you commit to doing for yourself now to support your own success, including the supports that you need to ask for?
   
5. 
   What are the thematic categories for your responses?
   

(Facilitator use dots to prioritize)

• 
  Elder Closing Prayer
  

1^ From 2009/10–2011/12 Institutional Accountability Plan and Report (p. 10), by Vancouver Community College, 2009, Vancouver, BC, Canada: Author. Copyrighted 2009 by Vancouver Community College. Reprinted with permission.

2^ From 2009/10–2011/12 Institutional Accountability Plan and Report (p. 8), by Vancouver Community College, 2009, Vancouver, BC, Canada: Author. Copyrighted 2009 by Vancouver Community College. Reprinted with permission.

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