Uses Industrial relations Job descriptions influence collective bargaining overpay, working conditions and other terms of the collective agreement. A.11 Job Description This is the detailed statement of the activities involved in carrying out a specific job. Atypical job description covers the following a) Job Title. b) Place or location of the job on the organizational structure or hierarchy. c) Objectives) purpose of the job and its relationship with overall company objectives. d) Supervisors to which the job occupant reports to and the subordinates who report to the job occupant. e) Duties or responsibilities attached to the job. f) Pertinent factors which influences performance of the job such as machines and equipment used, working conditions, constraints, hazards, etc. Job description helps to establish the relationship between the job and other jobs. It also provides a summary of duties and responsibilities attached to the job. A simple sample of a job description is provided in fig. 6.2. Figure 4.2: A Sample of a job description A.12 Job Specification This has to do with interpretation of the job description in terms of the kind of person suitable for the job. A job specification covers such things as the education, experience, physical fitness, mental abilities, etc. required. Job specification helps the human resources manager to 1. Position Administrative Assistant 2. Job title Secretary 3. Job purpose To provide secretarial services to the Managing Director 4. Immediate superior Managing Director 5. Immediate subordinate Office Assistant/Messenger 6. Duties i. Typing simple correspondence. ii. Filing of letters. iii. Receiving and processing incoming mails. iv. Receiving visitors. v. Handling telephone calls.
202 select the right type of person for the job and determine the training needs of current and potential occupants of the position.
